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Framework: Drone Surveys for Inspection -Bridges & Structures.

Fife Council

This public procurement record has 3 releases in its history.

Award

15 Jan 2025 at 00:00

OJEU - F3 - Contract Award Notice
Tender

27 Aug 2024 at 01:00

OJEU - F2 - Contract Notice
Planning

19 Jun 2024 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Fife Council has completed the procurement process for a framework contract titled "Framework: Drone Surveys for Inspection - Bridges & Structures," within the general public services industry category. The Council, based in Glenrothes, UKM72, sought to establish a framework for drone surveys including confined spaces, bridges, and coastal/harbour structures. This selective procurement followed a restricted procedure and encompassed three lots, awarded in January 2025, with a framework period of 24 months plus potential extensions. The contracts, signed on 14 January 2025, saw the selected suppliers UAV 365 and LandScope Engineering Ltd, both SMEs, providing services worth a total value of £69,893.75. Key procurement stages such as tendering and contract award have been completed.

This tender represents a significant opportunity for businesses in drone technology, survey services, and engineering to engage with Fife Council on projects requiring advanced survey techniques including photogrammetry and LiDar. SMEs with expertise in these areas stand to benefit significantly, as the framework allows for additional purchases under Regulation 72 of the Public Contract (Scotland) Regulations 2015. Suppliers demonstrating high-quality service and competitive pricing were favoured through the award criteria, thereby incentivising providers to bring innovative solutions and further their business growth in the public sector. As the procurement method employed is a restricted procedure, businesses with strong credentials in similar services are well-suited to compete and partake in forthcoming tenders within this framework.

How relevant is this notice?

Notice Information

Notice Title

Framework: Drone Surveys for Inspection -Bridges & Structures.

Notice Description

Fife Council aims to establish a framework consisting of three lots for a period of 24 months, with an option to extend for an additional 2x12 months. Accordingly, Fife Council is seeking suppliers capable of providing drone surveys in the following areas: -Confined Spaces Surveys -Bridge Surveys -Coastal/Harbour Surveys

Lot Information

Harbour and Coastal Drone/ RoV Surveys

Currently Fife Council's harbour walls are inspected by a team of two from a hired boat. By using drone surveys, we can get a much closer look at the walls, and they would allow review of the inspection videos in-house for immediate assessment of suspect issues. Therefore, the Council is looking for a supplier(s) able to carry out photogrammetric and LiDar surveys of the Council's harbour walls above and below the waterline and similar surveys of inaccessible coast lines above the highwater mark on an as-and-when basis. We require indicative costs for the following items. -Mobilisation to site -Delivery of a 4K Video file - Required. -Delivery of a Photogrammetric model of each structure surveyed. Please detail accuracy of measurement possible. - Required. -Delivery of a brief descriptive report of the activity and inspection in electronic or pdf format - Required. -Live stream of the inspection video feed to MS Teams or similar. - Desired. -Any other items such as site establishment, H&S requirements, accommodation costs etc, Budget It is estimated that a budget of GBP30,000 per year would be made available for these types of survey

Options: Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.

Renewal: Up to 2X12 month extension

Bridge Drone Surveys

Currently Fife Council's bridge General and Principal inspections are all conducted in person, necessitating lone working and in many cases the use of specialist access equipment. Inspections are conducted in accordance with codes of practice at the following intervals. General Inspections - every 2 years Principal Inspections - every 6 years Therefore, the Council is looking for a supplier(s) able to carryout photogrammetric and LiDar surveys of the Council bridge inventory on an as-and-when basis. We require indicative costs for the following items. -Mobilisation to site -Delivery of a 4K Video file - Required. -Delivery of a Photogrammetric model of each structure surveyed. Please detail accuracy of measurement possible. - Required. -Delivery of the Lidar survey Cloud points in rcp or rcs format. - Required. -Delivery of a brief descriptive report of the activity and inspection in electronic or pdf format - Required. -Provide Revit model of structure surveyed - Table of costs of levels of detail (LoD) from 1-5. - Required -Live stream of the inspection video feed to MS Teams or similar. - Desired. -Any other items such as site establishment, H&S requirements, accommodation costs etc. Indicative budget per year for project related detailed modelling using drone acquired data. GBP50,000

Options: Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.

Renewal: Up to 2 X 12 month extensions

Confined Space Drone Surveys

Fife Council is required by Codes of Practice to inspect all structures every 2 to 3 years. Our policy is to inspect Confined Spaces every 3 years due to the hazardous nature of confined space entry. Therefore, the Council is looking for supplier(s) able to provide the following: Carry out photogrammetric and LiDar surveys of the Council's Bridges & Structures Service 41 Confined Spaces. Initially we require at least 14 of these inspected in the first year. We require indicative costs for the following items. -Mobilisation to site -Delivery of a 4K Video file - Required. -Delivery of a Photogrammetric model of each structure surveyed. Please detail accuracy of measurement possible. - Required -Delivery of the Lidar survey Cloud points in rcp or rcs format. - Required. -Delivery of a brief descriptive report of the activity and inspection in electronic or pdf format - Required. -Provide Revit model of structure surveyed - Provide an indicative table of costs of level of detail (LoD) 1-5 (This will not be required for all structures). -Live stream of the inspection video feed to MS Teams or similar. - Desired. -Any other items such as site establishment, H&S requirements, accommodation costs etc. It is estimated that a budget of GBP 50,000 per year would be made available for the above surveys. This would not include the costs of revit modelling as it is appreciated this will not always be required and is more costly.

Options: Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.

Renewal: Up to 2 x 12 month extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000769883
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521821
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79961200 - Aerial photography services

Notice Value(s)

Tender Value
£520,000 £500K-£1M
Lots Value
£520,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£69,893 Under £100K

Notice Dates

Publication Date
15 Jan 20251 years ago
Submission Deadline
30 Sep 2024Expired
Future Notice Date
9 Sep 2024Expired
Award Date
14 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Six to eight months before the end of the framework.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Fife Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Supplier Information

Number of Suppliers
2
Supplier Names

LandScope Engineering Ltd

UAV 365

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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