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Winter Maintenance Assistance Service Framework Agreement

Scottish Borders Council

This public procurement record has 3 releases in its history.

Award

13 Nov 2024 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

23 Aug 2024 at 01:00

OJEU - F14 - Corrigendum
Tender

22 Jul 2024 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Scottish Borders Council has finalised the Winter Maintenance Assistance Service Framework Agreement, awarding contracts to various suppliers for the provision of essential winter maintenance services. This procurement falls under the services industry category and encompasses several lots covering distinct tasks such as planned treatments on priority footway and carriageway routes, snow clearance on depot routes, and miscellaneous winter activities at council locations. The framework agreement is planned to commence from October 2024, spanning an estimated total value of £4.5 million, with individual contracts signed as of 14th October 2024. This process, procured through an open procedure, involved multiple small and medium-sized enterprises (SMEs) including Swans minicoach hire, Borders Machinery Ring, Irvine Plant Ltd, Ian Hunter T/A ST BOSWELLS MOWERS, Pearsons of Duns, and NWH Group Ltd, servicing regions within the Scottish Borders (UKM91) and Edinburgh (UKM73).

This framework creates extensive business growth opportunities, particularly for SMEs in the region. Suppliers with expertise in winter maintenance services such as gritting, snow clearance, and other related activities will find this tender suitable. The focus on quality and competitive pricing, with criteria assessments of 30% quality and 70% price, ensures a balanced evaluation for businesses emphasizing both efficient service delivery and cost-effectiveness. The initial contract duration of two years, with options for up to two one-year renewals, provides a stable, long-term engagement. Moreover, community benefits are also expected when collective spend with a contractor exceeds £50,000, mandating contributions to local community initiatives, thereby promoting both economic and social benefits within the Scottish Borders.

How relevant is this notice?

Notice Information

Notice Title

Winter Maintenance Assistance Service Framework Agreement

Notice Description

Scottish Borders Council is seeking third party contractors to provide winter maintenance assistance to cover legislative requirements during winter periods should there be insufficient in-house capacity.

Lot Information

Lot 2 - Provision of Planned Winter Service Treatments on Priority Carriageway Routes (am/pm)

Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.

Renewal: The Framework will be for an initial period of 2-years with the option to extend by 1-year with a further option to extend for 1-year extension taking the Framework to a maximum of 4 years.

Lot 3 - Assistance with Snow clearance on depot routes in conjunction with council vehicles (Snow Plan)

Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.

Renewal: The Framework will be for an initial period of 2-years with the option to extend by 1-year with a further option to extend for 1-year extension taking the Framework to a maximum of 4 years.

Lot 4 - Assistance with Miscellaneous Winter Related Activities on Roads & Footways and other Council locations

Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.

Renewal: The Framework will be for an initial period of 2-years with the option to extend by 1-year with a further option to extend for 1-year extension taking the Framework to a maximum of 4 years.

Lot 5 - Provision of planned winter Treatments at Jedburgh Campus

Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.

Renewal: The Framework will be for an initial period of 2-years with the option to extend by 1-year with a further option to extend for 1-year extension taking the Framework to a maximum of 4 years.

Lot 1 - Planned Treatments on Priority Footway Routes

Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.

Renewal: The Framework will be for an initial period of 2-years with the option to extend by 1-year with a further option to extend for 1-year extension taking the Framework to a maximum of 4 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000771956
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518263
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
£2,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£900,000 £500K-£1M

Notice Dates

Publication Date
13 Nov 20241 years ago
Submission Deadline
26 Aug 2024Expired
Future Notice Date
Not specified
Award Date
14 Oct 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Summer 2028

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Borders Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWTOWN ST BOSWELLS
Postcode
TD6 0SA
Postcode Area
Galashiels
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders
Local Authority
Scottish Borders
Electoral Ward
Selkirkshire
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Supplier Information

Number of Suppliers
6
Supplier Names

BORDERS MACHINERY RING

Ian Hunter T/A ST BOSWELLS MOWERS

Irvine Plant Ltd

NWH Group LTD

Pearsons of Duns

Swans minicoach hire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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