Award of B1 Interm PA to the CFO

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000771993-2024-07-23T15:35:45Z",
    "date": "2024-07-23T15:35:45Z",
    "ocid": "ocds-r6ebe6-0000771993",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "The City of Edinburgh Council",
            "address": {
                "streetAddress": "Waverley Court",
                "locality": "Edinburgh",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Commercial and Procurement Services",
                "telephone": "+44 1314693922",
                "url": "http://www.edinburgh.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-2",
            "name": "Cyrenians",
            "address": {
                "streetAddress": "Norton Park",
                "locality": "Edinburgh",
                "postalCode": "EH75QY"
            },
            "contactPoint": {
                "name": "Amy Hutton"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-3",
            "name": "Scottish Government",
            "address": {
                "streetAddress": "Marine Laboratory",
                "locality": "Aberdeen",
                "postalCode": "AB11 9DB"
            },
            "contactPoint": {
                "name": "Marine Directorate",
                "email": "bob.mcleod@gov.scot",
                "telephone": "+44 1312442500",
                "url": "http://www.scotland.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-4",
            "name": "ABPmer",
            "address": {
                "streetAddress": "Medina Chambers",
                "locality": "Southampton",
                "postalCode": "SO14 2AQ"
            },
            "contactPoint": {
                "name": "Heidi Roberts"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-5",
            "name": "Lorien Resourcing Ltd",
            "address": {
                "streetAddress": "Randolph House",
                "locality": "Edinburgh",
                "postalCode": "EH2 4QZ"
            },
            "contactPoint": {
                "name": "Ria Newham"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-6",
            "name": "Venesky Brown Ltd",
            "address": {
                "streetAddress": "4a Rutland Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 2AS"
            },
            "contactPoint": {
                "name": "Chris Wallis"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-7",
            "name": "Harvey Nash Limited",
            "address": {
                "streetAddress": "Waverley Gate",
                "locality": "Edinburgh",
                "postalCode": "EH1 3EG"
            },
            "contactPoint": {
                "name": "Graeme McNaull"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-8",
            "name": "Language Empire",
            "address": {
                "streetAddress": "Empire House",
                "locality": "Rochdale",
                "postalCode": "OL12 6AE"
            },
            "contactPoint": {
                "name": "Cheree Goleby"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-9",
            "name": "Moray Council",
            "address": {
                "streetAddress": "Council Offices, High Street",
                "locality": "Elgin",
                "postalCode": "IV30 1BX"
            },
            "contactPoint": {
                "name": "Transportation",
                "email": "procurement@moray.gov.uk",
                "telephone": "+44 343563137",
                "url": "http://www.moray.gov.uk"
            },
            "roles": [
                "buyer"
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        },
        {
            "id": "org-10",
            "name": "Pat Munro (Alness) Ltd",
            "address": {
                "streetAddress": "Caplich Quarry",
                "locality": "Alness",
                "postalCode": "IV17 0XU"
            },
            "contactPoint": {
                "name": "Mark Tait"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-11",
            "name": "MORGERE",
            "address": {
                "streetAddress": "15 rue des Mettras",
                "locality": "MONIAC MORVAN",
                "postalCode": "35540"
            },
            "contactPoint": {
                "name": "Pascal REVERSEAU"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-12",
            "name": "DTN, LLC.",
            "address": {
                "streetAddress": "11400 Rupp Dr",
                "locality": "Burnsville",
                "postalCode": "55337"
            },
            "contactPoint": {
                "name": "DTN Proposals"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-13",
            "name": "EXAIL LIMITED",
            "address": {
                "streetAddress": "GLOVER PAVILION, CAMPUS 3",
                "locality": "ABERDEEN",
                "postalCode": "AB22 8GW"
            },
            "contactPoint": {
                "name": "JULIE MACLEOD"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-14",
            "name": "Jackson Trawls Ltd",
            "address": {
                "streetAddress": "Blackhouse Ind Est",
                "locality": "Peterhead",
                "postalCode": "AB42 1BN"
            },
            "contactPoint": {
                "name": "mark buchan"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-15",
            "name": "Jobs & Business Glasgow",
            "address": {
                "streetAddress": "Ladywell Business Centre",
                "locality": "Glasgow",
                "postalCode": "G4 0UW"
            },
            "contactPoint": {
                "name": "JBG Procurement Team",
                "telephone": "+44 1412743333",
                "url": "http://www.jbg.org.uk/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-16",
            "name": "Carter Jonas LLP",
            "address": {
                "streetAddress": "1 Chapel Place",
                "locality": "London",
                "postalCode": "W1G 0BG"
            },
            "contactPoint": {
                "name": "Julie Miller"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-17",
            "name": "The Lines Between Ltd.",
            "address": {
                "streetAddress": "3 Piershill Place",
                "locality": "Edinburgh",
                "postalCode": "EH8 7EH"
            },
            "contactPoint": {
                "name": "Lorraine Simpson"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-18",
            "name": "Venesky-Brown Recruitment",
            "address": {
                "streetAddress": "4A Rutland Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 2AS"
            },
            "contactPoint": {
                "name": "Claire Lorden"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-19",
            "name": "Registers of Scotland",
            "address": {
                "streetAddress": "Meadowbank House",
                "locality": "Edinburgh",
                "postalCode": "EH8 7AU"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "Kelly.Fallon@ros.gov.uk",
                "telephone": "+44 1314793610",
                "url": "http://www.ros.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-20",
            "name": "Scottish Enterprise",
            "address": {
                "streetAddress": "Atrium Court",
                "locality": "Glasgow",
                "postalCode": "G2 6HQ"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "gordon.hutton@scotent.co.uk",
                "telephone": "+44 1414686024",
                "url": "http://www.scottish-enterprise.com/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-21",
            "name": "Aberdeen City Council",
            "address": {
                "streetAddress": "Woodhill House",
                "locality": "Aberdeen",
                "postalCode": "AB16 5GB"
            },
            "contactPoint": {
                "name": "Finance",
                "telephone": "+44 1467539600",
                "url": "http://www.aberdeencity.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-22",
            "name": "Link Treasury Services",
            "address": {
                "streetAddress": "65 Gresham Street",
                "locality": "London",
                "postalCode": "EC2V 7NQ"
            },
            "contactPoint": {
                "name": "Paul Wilson"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-23",
            "name": "Forestry and Land Scotland",
            "address": {
                "streetAddress": "Aberfoyle Office",
                "locality": "Stirling",
                "postalCode": "FK8 3UX"
            },
            "contactPoint": {
                "name": "Woodland Creation Forester",
                "email": "procurement.central@forestryandland.gov.scot",
                "telephone": "0300 067 6600",
                "url": "http://forestryandland.gov.scot"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-24",
            "name": "DFFC LTD",
            "address": {
                "streetAddress": "GROAN FARM",
                "locality": "PERTH",
                "postalCode": "PH1 3TQ"
            },
            "contactPoint": {
                "name": "ALISTAIR FISHER"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "name": "Scottish Government",
        "id": "org-3"
    },
    "tender": {
        "id": "tender-773252",
        "title": "Award of B1 Interm PA to the CFO",
        "description": "This busy role is in the Financial Management Directorate (FMD) supporting the Chief Financial Officer (CFO) as their PA.The post is within the Business Management Unit which provides business management services; undertakes a range of corporate activities; and provides support to the senior management team. The post-holder will report to the directorate business manager.Main duties are:* Proactively supporting Chief Financial Officer, identifying urgent matters and highlighting promptly, and dealing with potentially sensitive and confidential information.* Actively managing email inbox and diary, including preparing, issuing and filing of meeting papers and other relevant material to support CFO's daily activities.* First point of contact for internal and external enquiries, dealing with these confidentially and professionally.* Manage key information flows for CFO, including through the mailbox, making astute judgements to allocate and prioritise relevant emails for team members or Scottish Government officials to take forward.* Co-ordinate responses to corporate information requests or ad-hoc activities as required.* Arrange meeting logistics for CFO and wider Directorate, booking conference or meetings rooms as appropriate.* Distribute relevant material or updates to stakeholders, including weekly prompt payment performance reports.* Liaise with and build good working relationships across the directorate, and the wider Director General area and across other Director General areas.* Manage and support travel requirements and associated requirements for the Directorate.* Promote CFO's preferences for handling issues, correspondence and briefings.Relevant recent experience of supporting a senior leader in a similar PA or Executive Assistant role is essential, preferably in central government or a government agency.Key competencies include:1. Excellent organisation and planning skills including the ability to use own initiative to solve problems.2. A proactive approach to supporting the Chief Financial Officer and senior leadership, anticipating and planning for requirements and taking the initiative to address these.3. Strong communication and interpersonal skills with the ability to collaborative with staff at all levels in the organisation4. Ability to work flexibly to manage and prioritise a range of activities in an ever changing environment, often to short timescalesUnderstanding of the Scottish Government and how it is structured and operates, including business management functions.Experience of working in a finance or corporate services environment in the Scottish Government or one of its agencies.1st October 2024 to 1st November 2024 with an option to extend for an additional 8 week period.Notice period of 5 working days.",
        "procurementMethod": "direct",
        "procurementMethodDetails": "The contract is awarded to a single supplier without competition.",
        "mainProcurementCategory": "services",
        "tenderPeriod": {
            "startDate": "2024-01-10T00:00:00Z",
            "endDate": "2024-01-11T00:00:00Z"
        },
        "additionalClassifications": [
            {
                "id": "79620000",
                "description": "Supply services of personnel including temporary staff",
                "scheme": "CPV"
            }
        ]
    },
    "awards": [
        {
            "id": "awd-1",
            "value": {
                "amount": 4138,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "org-6",
                    "name": "Venesky Brown Ltd"
                }
            ],
            "items": [
                {
                    "id": "awditem-1",
                    "description": "This busy role is in the Financial Management Directorate (FMD) supporting the Chief Financial Officer (CFO) as their PA.The post is within the Business Management Unit which provides business management services; undertakes a range of corporate activities; and provides support to the senior management team. The post-holder will report to the directorate business manager.Main duties are:* Proactively supporting Chief Financial Officer, identifying urgent matters and highlighting promptly, and dealing with potentially sensitive and confidential information.* Actively managing email inbox and diary, including preparing, issuing and filing of meeting papers and other relevant material to support CFO's daily activities.* First point of contact for internal and external enquiries, dealing with these confidentially and professionally.* Manage key information flows for CFO, including through the mailbox, making astute judgements to allocate and prioritise relevant emails for team members or Scottish Government officials to take forward.* Co-ordinate responses to corporate information requests or ad-hoc activities as required.* Arrange meeting logistics for CFO and wider Directorate, booking conference or meetings rooms as appropriate.* Distribute relevant material or updates to stakeholders, including weekly prompt payment performance reports.* Liaise with and build good working relationships across the directorate, and the wider Director General area and across other Director General areas.* Manage and support travel requirements and associated requirements for the Directorate.* Promote CFO's preferences for handling issues, correspondence and briefings.Relevant recent experience of supporting a senior leader in a similar PA or Executive Assistant role is essential, preferably in central government or a government agency.Key competencies include:1. Excellent organisation and planning skills including the ability to use own initiative to solve problems.2. A proactive approach to supporting the Chief Financial Officer and senior leadership, anticipating and planning for requirements and taking the initiative to address these.3. Strong communication and interpersonal skills with the ability to collaborative with staff at all levels in the organisation4. Ability to work flexibly to manage and prioritise a range of activities in an ever changing environment, often to short timescalesUnderstanding of the Scottish Government and how it is structured and operates, including business management functions.Experience of working in a finance or corporate services environment in the Scottish Government or one of its agencies.1st October 2024 to 1st November 2024 with an option to extend for an additional 8 week period.Notice period of 5 working days."
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "awd-1",
            "awardID": "awd-1",
            "status": "active",
            "dateSigned": "2024-12-07T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "identifier": "ocds-r6ebe6-0000686593"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 1
            }
        ]
    },
    "noticetype": "PCS Notice - Quick Quote Award"
}