Third Party Admissions System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000772827-2024-12-10T00:00:00Z",
    "date": "2024-12-10T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000772827",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-52",
            "name": "University of Edinburgh",
            "identifier": {
                "legalName": "University of Edinburgh"
            },
            "address": {
                "streetAddress": "9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "name": "John Porter",
                "email": "john.porter@ed.ac.uk",
                "telephone": "+44 1316501000",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk"
            }
        },
        {
            "id": "org-8",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Chalmers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-104",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "name": "Sharron Gardiner",
                "email": "sgardiner@ed.ac.uk",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.ed.ac.uk"
            }
        },
        {
            "id": "org-168",
            "name": "QS Quacquarelli Symonds Limited",
            "identifier": {
                "legalName": "QS Quacquarelli Symonds Limited"
            },
            "address": {
                "streetAddress": "1 Tranley Mews, Fleet Road, London NW3 2DG UNITED KINGDOM",
                "locality": "London",
                "region": "UKI",
                "postalCode": "NW32DG"
            },
            "contactPoint": {
                "telephone": "+44 2031483056"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-26",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "University Of Edinburgh",
        "id": "org-104"
    },
    "tender": {
        "id": "EC1028",
        "title": "Third Party Admissions System",
        "description": "The University is looking to work with a commercial partner to support admissions decision-making, with scope to consider verification and conversion support. This work would cover the next three admissions cycles, with the first intake being September 2025.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "80300000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72316000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=b00bf88c-8f28-485d-87cf-5a33b56e5fa8&VISITORID=b00bf88c-8f28-485d-87cf-5a33b56e5fa8",
        "tenderPeriod": {
            "endDate": "2024-09-02T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-09-02T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG511133",
                "documentType": "contractNotice",
                "title": "Third Party Admissions System",
                "description": "The University is looking to work with a commercial partner to support admissions decision-making, with scope to consider verification and conversion support. This work would cover the next three admissions cycles, with the first intake being September 2025.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511133",
                "format": "text/html"
            },
            {
                "id": "DEC519901",
                "documentType": "awardNotice",
                "title": "Third Party Admissions System",
                "description": "The University is looking to work with a commercial partner to support admissions decision-making, with scope to consider verification and conversion support. This work would cover the next three admissions cycles, with the first intake being September 2025.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC519901",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The University of Edinburgh seeks to enhance the Future Student experience both in speed of decision turnaround and in the qualitative experience of all applicants whether they receive an offer or not. This is to support our delivery of institutional student population strategic objectives, and to ensure our future student experience is in line with our world class standing. The University is looking to work with a commercial partner to support admissions decision-making, with scope to consider verification and conversion support. This work would cover the next three admissions cycles, with the first intake being September 2025. The third-party admissions service should support to admissions teams at the University of Edinburgh, to provide more concentrated and flexible support in peak periods, and allow for University of Edinburgh Admissions staff to focus on specialist, value-added activity. This should also enable offer making to be delivered in a timely manner. This would likely include: - Identification and completion of missing data; - Identification of ineligible applicants; - Identification of applicants who are highly competitive and should be considered further by admissions teams; and - Requesting documentation post-offer, to confirm whether the applicant has met their conditions of offer. This would primarily be undertaken by staff from the supplier, who are trained by the University of Edinburgh. These staff will be granted access the University's systems to support this activity. This will include the use of the University's student records system, EUCLID (SITS). Access is cloud based through multi factor authentication and a VPN should be utilised for any work undertaken off campus. Information will be shared through Microsoft 365 products and supplier staff will be invited to relevant admissions team meetings to ensure accurate and successful completion of work to SLAs. Data protection standards must be met to ensure safety and security of applicant data.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "80"
                        },
                        {
                            "type": "price",
                            "description": "20"
                        }
                    ]
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Following the initial 24-month period, the University will have the option to extend by a further 12-months, for a total possible contract duration of 36-months."
                },
                "options": {
                    "description": "One 12-month extension option available to the University."
                }
            }
        ],
        "bidOpening": {
            "date": "2024-09-02T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Part IV: Selection Criteria - B: Economic and Financial Standing - Question 4B.1.1 Bidders will be asked to provide your general annual turnover for the last two financial years. The following calculation will be used: (Year 1 Turnover + Year 2 Turnover) divided by 2 = xx Estimated Annual Value of Contract Where a tenderer does not have the required annual turnover, the UoE may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition.",
                    "minimum": "Part IV: Selection Criteria - B: Economic and Financial Standing - Question 4B.5.1 Suppliers will be required to hold the minimum insurance levels detailed in the University terms and conditions, which are: - Public liability insurance GBP2,000,000; - Employers' liability insurance GBP5,000,000; and - Professional indemnity insurance GBP1,000,000."
                },
                {
                    "type": "technical",
                    "minimum": "Part IV: Selection Criteria - C: Services - Question 4C.1.1 For public supply and public service contracts only, please provide relevant examples of supplies and/or services carried out during the last three years as specified (Examples from both public and/or private sector customers and clients may be provided): Bidders must provide two examples, which demonstrates their technical ability and experience in both delivering and adding value to, similar services as described in the Specification of Requirements. The examples must have been successfully undertaken within the last 3 years and display strong similarities to the scope, size, scale and value of the service requirements of this tender. We would be particularly interested in examples from Higher Education or similar. Responses must include: - The clients' (names and geographical locations); - Full details of the scope of the services delivered for the clients; - The names of the Bidders consultants used in the service delivery team; - Results achieved for the clients during the lifetime of the contracts and exactly how these were captured and measured; - The methodology used to deliver the required services; - The dates and duration of the contracts; - Any (relevant) obstacles experienced during delivery of the services and how they were overcome; and - Contact details of the clients. Please note that the University reserves the right to gain confirmation from the stated clients that the services and achievements were indeed provided as described for the stated client. Part IV: Selection Criteria - D: Quality Assurance Schemes - Question 4D.1 It is a mandatory requirement of this agreement that the Provider has a robust and relevant quality management system in place, such as BS EN ISO 9001 or equivalent. Suppliers will also be required to confirm they comply with GDPR laws and the Equality Act 2010."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "75121000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:785008)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000772827"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000772827"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "EC1028",
            "suppliers": [
                {
                    "id": "org-168",
                    "name": "QS Quacquarelli Symonds Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "EC1028",
            "awardID": "EC1028",
            "status": "active",
            "value": {
                "amount": 600000,
                "currency": "GBP"
            },
            "dateSigned": "2024-12-09T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-024106"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "511",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "512",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "513",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "514",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "515",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}