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Provision of a Fleet Maintenance Service

South Ayrshire Council

This public procurement record has 2 releases in its history.

Award

18 Dec 2024 at 00:00

OJEU - F3 - Contract Award Notice
Tender

23 Aug 2024 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

South Ayrshire Council has completed the procurement process for the provision of a Fleet Maintenance Service, intended to establish a Multi-Provider Framework Agreement for various service providers. This tender, classified under the industry category of General Public Services, encompasses all repairs, services, MOTs, routine inspections, maintenance of vehicles and ancillary equipment, and 24/7 breakdown recovery and roadside assistance for the entire fleet of council vehicles. The procurement method was an open procedure, and the final award was made on 10 December 2024. The contracts were divided into two lots, covering both light commercial vehicles and cars, as well as heavy goods vehicles, buses, and refuse collection vehicles, with services required across the region of South Ayrshire (UKM94), including Ayr and Glasgow.

This tender represents significant opportunities for businesses, especially those with expertise in vehicle maintenance and repair. The contract value totals £8,055,000 over a period of two years, which includes potential renewal options. Businesses specialising in fleet services, particularly SMEs, are well-suited for such comprehensive maintenance contracts. Award criteria prioritised quality and price, ensuring competitively bid projects, which can support business growth through substantial, long-term work commitments with the South Ayrshire Council. The requirements for qualified personnel and compliance with industry standards indicate opportunities for businesses with strong technical capabilities and relevant certifications, such as the Institute of Road Transport Engineers (IRTEC) accreditation.

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Notice Information

Notice Title

Provision of a Fleet Maintenance Service

Notice Description

South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider Framework Agreement for suitably experienced and competent Service Providers to undertake the following: All Repairs; Services; MOT's; Routine planned inspections and maintenance to vehicles and ancillary equipment fitted to vehicles; 24/7 breakdown recovery and roadside assistance for the entire fleet of Council vehicles as detailed within each relevant Lot.

Lot Information

Light Commercial Vehicles and Cars (LCV's and Cars)

South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider Framework Agreement for suitably experienced and competent Service Providers to undertake the following: All Repairs; Services; MOT's; Routine planned inspections and maintenance to vehicles and ancillary equipment fitted to vehicles; 24/7 breakdown recovery and roadside assistance for the entire fleet of Council vehicles as detailed within each relevant Lot.

Renewal: +1 +1 +1

Heavy Goods Vehicles, Buses, and Refuse Collection Vehicles (HGV's, Buses and RCVs)

South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider Framework Agreement for suitably experienced and competent Service Providers to undertake the following: All Repairs; Services; MOT's; Routine planned inspections and maintenance to vehicles and ancillary equipment fitted to vehicles; 24/7 breakdown recovery and roadside assistance for the entire fleet of Council vehicles as detailed within each relevant Lot.

Renewal: +1 +1 +1

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000776100
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520541
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£4,027,500 £1M-£10M

Notice Dates

Publication Date
18 Dec 20241 years ago
Submission Deadline
27 Sep 2024Expired
Future Notice Date
Not specified
Award Date
10 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Circa June 2029.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

MOTUS Commercials

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG512759
    Provision of a Fleet Maintenance Service - South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider Framework Agreement for suitably experienced and competent Service Providers to undertake the following: All Repairs; Services; MOT's; Routine planned inspections and maintenance to vehicles and ancillary equipment fitted to vehicles; 24/7 breakdown recovery and roadside assistance for the entire fleet of Council vehicles as detailed within each relevant Lot.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520541
    Provision of a Fleet Maintenance Service - South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider Framework Agreement for suitably experienced and competent Service Providers to undertake the following: All Repairs; Services; MOT's; Routine planned inspections and maintenance to vehicles and ancillary equipment fitted to vehicles; 24/7 breakdown recovery and roadside assistance for the entire fleet of Council vehicles as detailed within each relevant Lot.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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