Ferguslie Park Housing Association - Three Year Contract for Gutter Cleaning Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000776919-2024-09-02T00:00:00Z",
    "date": "2024-09-02T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000776919",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-110",
            "name": "Ferguslie Park Housing Association",
            "identifier": {
                "legalName": "Ferguslie Park Housing Association"
            },
            "address": {
                "streetAddress": "The Tannahill Centre, 76 Blackstoun Road",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 1NT"
            },
            "contactPoint": {
                "name": "Ivor McCauley",
                "email": "ivormccauley@fpha.org.uk",
                "telephone": "+44 1418874053",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.fpha.org.uk"
            }
        },
        {
            "id": "org-111",
            "name": "A.D.A Construction Consultants",
            "address": {
                "streetAddress": "Pavilion 3, St James Business Park, Linwood Road",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 3BB"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "email": "alan.shanks@ada-cc.co.uk",
                "telephone": "+44 1418160184",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "processContactPoint"
            ]
        },
        {
            "id": "org-112",
            "name": "Paisley Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Paisley Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Paisley"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Ferguslie Park Housing Association",
        "id": "org-110"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000776919",
        "title": "Ferguslie Park Housing Association - Three Year Contract for Gutter Cleaning Services",
        "description": "The Contract will involve gutter cleaning maintenance throughout Ferguslie Park, Paisley, Renfrewshire. The Contract may also include cleaning of roof skews, valleys and flashings and also remedial, repair and improvement works to the existing roof finishes, drainage and disposal systems where seen at each property cleaning visit. Ferguslie Park Housing Association intend to enter into a Three Measured Term Contract with a Single Contractor to undertake all services required annually, as described within the Pricing Matrix incorporated within Tender Document A. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document H), it is intended that the Contract will be extended on an annual basis by a maximum of two further years until 2029. Orders for future gutter cleaning maintenance services may be placed by Ferguslie Park Housing Association during Years One-Five, or at any point until expiry of the Measured Term Contract (maximum of four years from the date of entering into the Contract). The requirement will also include reporting of any defects or faults encountered during the gutter cleaning services on the existing roof coverings, roof structures, disposal systems, gutter, rainwater pipes and connections between rainwater pipes & gutters, including missing connections or gutter stop ends. The Contractor may also be required to undertake minor roof repair works including remaking joints, replacing missing or misaligned rainwater brackets or offsets, unblocking choked drains and pipes, and replacing missing or damaged tiles.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45261920",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Paisley, Renfrewshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 260000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-10-02T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-10-02T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP513372",
                "documentType": "contractNotice",
                "title": "Ferguslie Park Housing Association - Three Year Contract for Gutter Cleaning Services",
                "description": "The Contract will involve gutter cleaning maintenance throughout Ferguslie Park, Paisley, Renfrewshire. The Contract may also include cleaning of roof skews, valleys and flashings and also remedial, repair and improvement works to the existing roof finishes, drainage and disposal systems where seen at each property cleaning visit. Ferguslie Park Housing Association intend to enter into a Three Measured Term Contract with a Single Contractor to undertake all services required annually, as described within the Pricing Matrix incorporated within Tender Document A. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document H), it is intended that the Contract will be extended on an annual basis by a maximum of two further years until 2029. Orders for future gutter cleaning maintenance services may be placed by Ferguslie Park Housing Association during Years One-Five, or at any point until expiry of the Measured Term Contract (maximum of four years from the date of entering into the Contract). The requirement will also include reporting of any defects or faults encountered during the gutter cleaning services on the existing roof coverings, roof structures, disposal systems, gutter, rainwater pipes and connections between rainwater pipes & gutters, including missing connections or gutter stop ends. The Contractor may also be required to undertake minor roof repair works including remaking joints, replacing missing or misaligned rainwater brackets or offsets, unblocking choked drains and pipes, and replacing missing or damaged tiles.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513372",
                "format": "text/html"
            },
            {
                "id": "SEP513372-1",
                "title": "Document A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513372&idx=1",
                "datePublished": "2024-09-02T16:50:06Z",
                "dateModified": "2024-09-02T16:50:06Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "SEP513372-2",
                "title": "Document B",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513372&idx=2",
                "datePublished": "2024-09-02T16:50:06Z",
                "dateModified": "2024-09-02T16:50:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP513372-3",
                "title": "Document C",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513372&idx=3",
                "datePublished": "2024-09-02T16:50:06Z",
                "dateModified": "2024-09-02T16:50:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP513372-4",
                "title": "Document D",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513372&idx=4",
                "datePublished": "2024-09-02T16:50:06Z",
                "dateModified": "2024-09-02T16:50:06Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "SEP513372-5",
                "title": "Document E",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513372&idx=5",
                "datePublished": "2024-09-02T16:50:06Z",
                "dateModified": "2024-09-02T16:50:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP513372-6",
                "title": "Document F",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513372&idx=6",
                "datePublished": "2024-09-02T16:50:06Z",
                "dateModified": "2024-09-02T16:50:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP513372-7",
                "title": "Document G",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513372&idx=7",
                "datePublished": "2024-09-02T16:50:06Z",
                "dateModified": "2024-09-02T16:50:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP513372-8",
                "title": "Document H",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513372&idx=8",
                "datePublished": "2024-09-02T16:50:06Z",
                "dateModified": "2024-09-02T16:50:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
                "status": "active",
                "value": {
                    "amount": 260000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of two further years (2027-2029) at an estimated value 52000 GBP (excluding VAT) per annum."
                }
            }
        ],
        "bidOpening": {
            "date": "2024-10-02T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Tender Document H 'Key Performance Indicators' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial Plan for the approval of Ferguslie Park Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 104000 GBP for the last two years or have an average yearly turnover of a minimum of 104000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Question 4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part I.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years. Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in I.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "50700000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2027 at the earliest if the optional 12 month extensions are not applied"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores '0 - Unacceptable' against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Ferguslie Park Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=776919. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:776919) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=776919",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000776919"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}