Notice Information
Notice Title
USD Fleet & Central Print Procurement
Notice Description
The University's future strategy in relation to the printing service, as approved by the Senior Leadership Team (SLT), intention is to reduce the fleet of devices over the contract term, incorporating a remanufacturing process to support the University's sustainability objectives. This decision aligns with the broader recognition within the higher education sector, including the University of Edinburgh, of significant challenges affecting expenditure. During the May University Executive meeting, a commitment was made to achieve substantial reductions in all types of expenditure, including the non-pay core budget, over the next five-year planning period. One area identified for cost savings is the reduction of the fleet of Multi-Function Devices (MFDs). Consequently, the University has decided to move forward with a Direct Award to Xerox, utilising the Scottish Government Framework for the Provision of Managed Print Solutions (SP-21-046).
Lot Information
Lot 1
This decision is based on the University's strategic plan to downsize its fleet of MFDs over the next five years, with immediate implementation. The phased reduction strategy involves retaining a select portion of existing devices until they reach the end of their service life. The downsizing will be carried out in a staggered manner over the next three years, ultimately reducing the fleet to half of its original size by the conclusion of the contract. This approach ensures a gradual transition, minimising disruption to University's operations while allowing time to assess the institution's evolving technological needs.
Options: It is anticipated that the University of Edinburgh may request Papercut software support (and possibly new licensing requirements) from 1st April 2025 until the completion date, there are currently no contractual commitment is hereby given. Any requirement will be formally agreed at the applicable time. Additional devices may be added to the in line with the contract over the term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000778947
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP515037
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79820000 - Services related to printing
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £2,355,582 £1M-£10M
Notice Dates
- Publication Date
- 27 Sep 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 13 Sep 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF EDINBURGH
- Contact Name
- Laura Harkins
- Contact Email
- laura.harkins@ed.ac.uk
- Contact Phone
- +44 1316502759
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH1 1HT
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- Not specified
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP515037
USD Fleet & Central Print Procurement - The University's future strategy in relation to the printing service, as approved by the Senior Leadership Team (SLT), intention is to reduce the fleet of devices over the contract term, incorporating a remanufacturing process to support the University's sustainability objectives. This decision aligns with the broader recognition within the higher education sector, including the University of Edinburgh, of significant challenges affecting expenditure. During the May University Executive meeting, a commitment was made to achieve substantial reductions in all types of expenditure, including the non-pay core budget, over the next five-year planning period. One area identified for cost savings is the reduction of the fleet of Multi-Function Devices (MFDs). Consequently, the University has decided to move forward with a Direct Award to Xerox, utilising the Scottish Government Framework for the Provision of Managed Print Solutions (SP-21-046).
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000778947-2024-09-27T00:00:00Z",
"date": "2024-09-27T00:00:00Z",
"ocid": "ocds-r6ebe6-0000778947",
"initiationType": "tender",
"parties": [
{
"id": "org-48",
"name": "University Of Edinburgh",
"identifier": {
"legalName": "University Of Edinburgh"
},
"address": {
"streetAddress": "Charles Stewart House, 9-16 Chambers Street",
"locality": "Edinburgh",
"region": "UKM75",
"postalCode": "EH1 1HT"
},
"contactPoint": {
"name": "Laura Harkins",
"email": "laura.harkins@ed.ac.uk",
"telephone": "+44 1316502759",
"url": "http://"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "09",
"description": "Education",
"scheme": "COFOG"
}
],
"url": "http://www.ed.ac.uk"
}
},
{
"id": "org-49",
"name": "Xerox (UK) Limited",
"identifier": {
"legalName": "Xerox (UK) Limited"
},
"address": {
"streetAddress": "Building 4, Uxbridge Business Park, Sanderson Road",
"locality": "Uxbridge",
"region": "UKM",
"postalCode": "UB8 1DH"
},
"contactPoint": {
"telephone": "+44 7713191448"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"url": "http://"
}
}
],
"buyer": {
"name": "University Of Edinburgh",
"id": "org-48"
},
"tender": {
"id": "DA0308",
"title": "USD Fleet & Central Print Procurement",
"description": "The University's future strategy in relation to the printing service, as approved by the Senior Leadership Team (SLT), intention is to reduce the fleet of devices over the contract term, incorporating a remanufacturing process to support the University's sustainability objectives. This decision aligns with the broader recognition within the higher education sector, including the University of Edinburgh, of significant challenges affecting expenditure. During the May University Executive meeting, a commitment was made to achieve substantial reductions in all types of expenditure, including the non-pay core budget, over the next five-year planning period. One area identified for cost savings is the reduction of the fleet of Multi-Function Devices (MFDs). Consequently, the University has decided to move forward with a Direct Award to Xerox, utilising the Scottish Government Framework for the Provision of Managed Print Solutions (SP-21-046).",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "79820000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "The University of Edinburgh"
},
"deliveryAddresses": [
{
"region": "UK"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"documents": [
{
"id": "SEP515037",
"documentType": "awardNotice",
"title": "USD Fleet & Central Print Procurement",
"description": "The University's future strategy in relation to the printing service, as approved by the Senior Leadership Team (SLT), intention is to reduce the fleet of devices over the contract term, incorporating a remanufacturing process to support the University's sustainability objectives. This decision aligns with the broader recognition within the higher education sector, including the University of Edinburgh, of significant challenges affecting expenditure. During the May University Executive meeting, a commitment was made to achieve substantial reductions in all types of expenditure, including the non-pay core budget, over the next five-year planning period. One area identified for cost savings is the reduction of the fleet of Multi-Function Devices (MFDs). Consequently, the University has decided to move forward with a Direct Award to Xerox, utilising the Scottish Government Framework for the Provision of Managed Print Solutions (SP-21-046).",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP515037",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "This decision is based on the University's strategic plan to downsize its fleet of MFDs over the next five years, with immediate implementation. The phased reduction strategy involves retaining a select portion of existing devices until they reach the end of their service life. The downsizing will be carried out in a staggered manner over the next three years, ultimately reducing the fleet to half of its original size by the conclusion of the contract. This approach ensures a gradual transition, minimising disruption to University's operations while allowing time to assess the institution's evolving technological needs.",
"status": "complete",
"options": {
"description": "It is anticipated that the University of Edinburgh may request Papercut software support (and possibly new licensing requirements) from 1st April 2025 until the completion date, there are currently no contractual commitment is hereby given. Any requirement will be formally agreed at the applicable time. Additional devices may be added to the in line with the contract over the term."
},
"hasOptions": true
}
],
"coveredBy": [
"GPA"
],
"classification": {
"id": "79820000",
"scheme": "CPV"
}
},
"awards": [
{
"id": "DA0308",
"suppliers": [
{
"id": "org-49",
"name": "Xerox (UK) Limited"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "DA0308",
"awardID": "DA0308",
"status": "active",
"value": {
"amount": 2355582.52,
"currency": "GBP"
},
"dateSigned": "2024-09-13T00:00:00Z"
}
],
"language": "EN",
"relatedProcesses": [
{
"id": "1",
"identifier": "ocds-r6ebe6-0000680755"
}
],
"description": "Award against framework: Managed Print Solutions Framework Agreement (SC Ref:778947)",
"bids": {
"statistics": [
{
"id": "88",
"measure": "bids",
"value": 1,
"relatedLot": "1"
},
{
"id": "89",
"measure": "smeBids",
"value": 0,
"relatedLot": "1"
},
{
"id": "90",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "91",
"measure": "foreignBidsFromNonEU",
"value": 1,
"relatedLot": "1"
},
{
"id": "92",
"measure": "electronicBids",
"value": 1,
"relatedLot": "1"
}
]
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000778947"
}
],
"noticetype": "PCS Notice - Website Contract Award Notice"
}