Passenger Transport Services DPS

{
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    "id": "ocds-r6ebe6-0000782892-2025-02-07T00:00:00Z",
    "date": "2025-02-07T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000782892",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-12",
            "name": "South Lanarkshire Council",
            "identifier": {
                "legalName": "South Lanarkshire Council"
            },
            "address": {
                "streetAddress": "Council Headquarters, Almada Street,",
                "locality": "Hamilton",
                "region": "UKM95",
                "postalCode": "ML3 0AA"
            },
            "contactPoint": {
                "name": "Louise McNaught",
                "email": "louise.mcnaught@southlanarkshire.gov.uk",
                "telephone": "+44 1698454793",
                "url": "http://"
            },
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            "name": "South Lanarkshire Council",
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                "streetAddress": "Council Headquarters, Almada Street, Almada Street",
                "locality": "Hamilton",
                "region": "UKM95",
                "postalCode": "ML3 0AA"
            },
            "contactPoint": {
                "name": "kirsty stewart",
                "email": "Kirsty.stewart2@southlanarkshire.gov.uk",
                "telephone": "+44 1698454793",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
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        {
            "id": "org-9",
            "name": "Hamilton Sheriff Court",
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                "legalName": "Hamilton Sheriff Court"
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                "streetAddress": "Sheriff Court House, 4 Beckford Street",
                "locality": "Hamilton",
                "postalCode": "ML3 0BT"
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    "buyer": {
        "name": "South Lanarkshire Council",
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        "documents": [
            {
                "id": "NOV518071",
                "documentType": "plannedProcurementNotice",
                "title": "Passenger Transport Services DPS",
                "description": "South Lanarkshire Council's current framework for Additional Support Needs (ASN) Transport provision is coming to an end in August 2025. To ensure attendance of pupils at South Lanarkshire Council schools and establishments, and also other general taxi requirements, the Council will be implementing a Dynamic Purchasing System (DPS) to replace the existing contractual agreement. It is anticipated that the DPS will commence from Spring 2025 and is expected to last between 5 and 10 years.",
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    "tender": {
        "id": "SLC/ED/23/019",
        "title": "Passenger Transport Services DPS",
        "description": "The Council is obligated under Section 51 of the Education (Scotland) Act 1980 (as amended) and the Education Additional Support for Learning Act (Scotland) 2004 to make such arrangements as considered necessary for the provision of School Transport for pupils residing in the Education Authority area to facilitate attendance at designated establishments/schools. The Council also wishes to incorporate other general taxi requirements under the same contractual umbrella, including but not limited to those for Social Work Resources and Employability. In this regard, Education and Social Work Resources require to let contract(s) for transportation of service users to identified establishments. These services are being procured in accordance with the EU Regulations, and the Council's Standing Orders on Contracts. There is no intention to limit the number of service providers on the DPS. In initial stage, all service providers that meet the selection criteria and are not excluded will be admitted to the DPS. The DPS will remain open to new applicants during it's period of validity.",
        "status": "active",
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                "id": "1",
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                        "id": "60120000",
                        "scheme": "CPV"
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                    {
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                "deliveryAddresses": [
                    {
                        "region": "UKM95"
                    }
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                "relatedLot": "3"
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        ],
        "value": {
            "amount": 99531097,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "NOV518071-1",
                "title": "Market Engagement Events",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV518071&idx=1",
                "datePublished": "2024-11-11T15:05:08Z",
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                "title": "Post Publication Tender Event Details",
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                "datePublished": "2025-02-13T16:16:16Z",
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                "id": "FEB523492",
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                "title": "Passenger Transport Services DPS",
                "description": "The Council is obligated under Section 51 of the Education (Scotland) Act 1980 (as amended) and the Education Additional Support for Learning Act (Scotland) 2004 to make such arrangements as considered necessary for the provision of School Transport for pupils residing in the Education Authority area to facilitate attendance at designated establishments/schools. The Council also wishes to incorporate other general taxi requirements under the same contractual umbrella, including but not limited to those for Social Work Resources and Employability. In this regard, Education and Social Work Resources require to let contract(s) for transportation of service users to identified establishments. These services are being procured in accordance with the EU Regulations, and the Council's Standing Orders on Contracts. There is no intention to limit the number of service providers on the DPS. In initial stage, all service providers that meet the selection criteria and are not excluded will be admitted to the DPS. The DPS will remain open to new applicants during it's period of validity.",
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        "lots": [
            {
                "id": "1",
                "description": "This includes the transport of children and protected adults with additional support needs including autistic spectrum conditions and / or medical requirements and the transport of children as required by the Council's Family, Children and Adult Services within Social Work Resources as well as mainstream inter-school transfers where required.. This procurement will be run as a Dynamic Purchasing System, which will remain open to new entrants for the full term. All future contract opportunities will be issued as fully electronic mini-competitions within the Lots on the DPS.",
                "status": "active",
                "title": "Standard transport requirements for children and protected adults",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "10-30"
                        },
                        {
                            "type": "price",
                            "description": "70-90"
                        }
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                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "There is no limit to the number of Contractors that will be appointed to the DPS."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The DPS is for 5 years with SLC option to extend by 3 + 2 years at the discretion of SLC subject to satisfactory performance, financial standing and availability of funding"
                }
            },
            {
                "id": "2",
                "title": "Standard transport requirements for children and protected adults",
                "description": "This includes the transport of children and protected adults with complex additional support needs including social, emotional, behavioural and autistic spectrum conditions.. This procurement will be run as a Dynamic Purchasing System, which will remain open to new entrants for the full term. All future contract opportunities will be issued as fully electronic mini-competitions within the Lots on the DPS.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
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                            "description": "70-90"
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                    "description": "This DPS is for 5 years with SLC option to extend by 3 + 2 years at the discretion of SLC subject to satisfactory performance, financial standing and availability of funding"
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            {
                "id": "3",
                "title": "Transport for children/protected adults with complex medical needs",
                "description": "This includes the transport of children and protected adults with complex medical conditions and may require the driver and passenger assistant to attend specialised NHS Lanarkshire training specific to the passenger's medical condition. Providers may also be required to procure specialist insurance depending on the complexity of the medical condition.. This procurement will be run as a Dynamic Purchasing System, which will remain open to new entrants for the full term. All future contract opportunities will be issued as fully electronic mini-competitions within the Lots on the DPS.",
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        "communication": {
            "futureNoticeDate": "2024-12-16T00:00:00Z"
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            "endDate": "2025-03-10T12:00:00Z"
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            "hasElectronicOrdering": true,
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            "performanceTerms": "Please refer to the Performance Appraisal document within the PQQ."
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            "invitationDate": "2025-03-28T00:00:00Z"
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "SPD Question 2.C.1 Reliance on the capacities of other entities Applicants are required to complete a full SPD for each of the entities whose capacity they rely upon. SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely Applicants are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the applicant does not rely on. Exclusion Criteria Economic operators may be excluded from this procurement if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Questions 3A - 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds an application will be excluded where the applicant fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds an application may be excluded where the applicant fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. SPD Questions 3A.1 to 3A.8 Serious and Organised Crime - Information Sharing Protocol It is a requirement of this tender that the bidder recommended for appointment completes and submits, when requested to by the Council, the Serious and Organised Crime - Information Sharing Protocol form. SPD Question 4A.1 Trade Registers It is a requirement of this DPS that if the applicant is UK based they must hold a valid registration with Companies House. Where the applicant is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the applicant is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015. SPD Question 4A.2 Authorisation/Membership Where it is required, within an applicant's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. All those delivering the services under this DPS must hold the licences or permits appropriate to the types and seating capacity of the vehicles being used by them. Namely; - A valid UK driving licence appropriate to the type of vehicle being driven - A PSV operators licence; or - A Taxi Operator or Private Hire Car Operator Licence - a Taxi Driver or Private Hire Car Driver Licence Applicants must confirm if they hold the particular authorisation or memberships."
                },
                {
                    "type": "economic",
                    "minimum": "SPD Question 4B.5 Insurance The applicant must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover: Q 4B.5.1b Employer's Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims. Q 4B.5.2 Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims. For Q 4B.5.2 Please answer for Public Liability Insurance detailed above. Other Insurance: Type: Motor Vehicle Insurance including cover for Hire and Reward"
                },
                {
                    "type": "technical",
                    "description": "SPD Question 4C.1.2 Technical and Professional Ability With reference to the nature and details of the services to be supplied under the DPS Lots, 3 relevant examples, of a similar size and nature, are to be provided of the services delivered by the applicant. If multiple Lots are being applied for, please provide 3 examples of experience for each Lot being applied for.",
                    "minimum": "SPD Question 4C.6 Technical and Professional Ability (Qualifications) It is a mandatory requirement of this tender that the bidders, including drivers and passenger assistants recommended for appointment holds the appropriate Disclosure/PVG scheme records relevant to the types of regulated work for children and/or protected adults being carried out by them under the DPS. SPD Question 4C.10 Technical and Professional Ability (Sub-Contracting) Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
                }
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        },
        "submissionTerms": {
            "languages": [
                "en"
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            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "techniques": {
            "hasDynamicPurchasingSystem": true
        },
        "reviewDetails": "Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is: Court of Session Parliament House Parliament Square Edinburgh EH1 1RQ +44 1312252595 supreme.courts@scotcourts.gov.uk",
        "hasRecurrence": true,
        "recurrence": {
            "description": "This DPS is for 5 years with SLC option to extend by 3 + 2 years at the discretion of SLC subject to satisfactory performance, financial standing and availability of funding."
        }
    },
    "language": "EN",
    "description": "Declarations and Certificates The applicants recommended to join the DPS will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 Prompt Payment Certificate SPD Question 3D.3 Human Rights Act Declaration SPD Question 3D.11 Non-Collusion Certificate SPD Question 4B.5.1 Insurance Certificates SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration SPD Questions 3A1 to 3A.8 Serious and Organised Crime - Information Sharing Protocol with Police Scotland Form SPD Question 4C.6 Protection of Vulnerable Groups (Scotland) Act Declaration SPD Question 3A.6 Modern Slavery Act 2015 Declaration Declaration Section Signatory Page SPD Questions 3A.1 to 3A.8 Serious and Organised Crime - Information Sharing Protocol It is a requirement of this tender that the bidder recommended for appointment completes and submits, when requested to by the Council, the Serious and Organised Crime - Information Sharing Protocol form. Financial Status of Applicants The Council may, at any time during the life of the DPS request financial accounts from Applicants appointed to the DPS to review their financial standing as set out Attachment 4 DPS Agreement Passenger Transport Services. To allow the Council to review an Applicant's financial standing, Applicants should submit the relevant documents outlined in: 1. Historical Financial Position and 2. Current /future cash flow position. These documents should be uploaded within the General Attachments area of PCS-T. The Council will use the following ratios to evaluate appointed Applicants' financial status: 1 Profitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio; 2 Liquidity - this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio; 3 Gearing - this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio. Applicants must provide the name and value of the 3 ratios within Attachment 11 entitled Financial Ratio Calculation. This document should be uploaded within the General Attachments area of PCS-T. Where 2 out of the 3 ratios cannot be met, the Council may when assessing financial viability and the risk to the Council take account of mitigating factors proposed by an appointed Applicant provided that the appointed Applicant can substantiate any of the proposed mitigating factors. Appointed Applicants are asked to submit a range of evidence. This information will be used to assess appointed applicants' financial capability. The evidence will cover: 1. Historical financial position; and 2.Current /future cash flow position Further information on the financial documentation an applicant must submit can be found in Attachment 3 entitled Financial Status of Applicants within the General Attachments area of PCS-T. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 6557. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason: No Community Benefits required at appointment to DPS stage. (SC Ref:790067)",
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