Planning

PIN - Transport Management System (Home-to-School)

NORTH AYRSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

09 Jan 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

North Ayrshire Council is in the planning stage of procuring a Transport Management System intended to enhance their operations in managing transport arrangements for various services, including schools and social care. The tender, titled "PIN - Transport Management System (Home-to-School)", falls under the general public services industry category and is located in the UK region UKM93. The council aims to notify potential suppliers by 1 April 2025. This procurement represents a significant opportunity as it involves seeking an IT system that supports route planning, financial management, reporting, customer and eligibility management, compliance, invoicing, and more.

This tender offers substantial business growth opportunities for IT solutions providers, particularly those specialising in transport management systems. Companies with expertise in developing comprehensive and integrated systems that address route planning, financial oversight, and customer management will find this opportunity well-suited to their capabilities. The system will be utilised by multiple service teams within North Ayrshire Council, including the Transport Hub, Education Service, Health & Social Care Partnership, and Housing Services, thereby providing extensive scope for impactful collaboration and long-term partnership.

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Notice Information

Notice Title

PIN - Transport Management System (Home-to-School)

Notice Description

The Council requires to procure an IT system able to support the Council's obligations to monitor, manage transport arrangements to various establishments and ad hoc journeys for Service Users.

Lot Information

Lot 1

We are looking for a system that will provide: Route Planning & Optimisation Financial Management & Reporting Customer and Eligibility Management Supplier and Contract Compliance Financial Management & Reporting Driver & Assistant Record Management Eform Transport Application interface Invoicing and Purchase Order interface SEEMiS Interface Ad hoc journey booking platform The system will be used by staff in the following North Ayrshire Council service teams: - Transport Hub - Education Service - Health & Social Care Partnership (HSCP) - Housing Services The Transport Hub team comprises of 4 members of staff who would be the principal users of the system. There are 66 schools in North Ayrshire who will each require access to complete transport application forms and 6 area teams within HSCP who will also require access to submit applications and 1 Housing Services team. We are currently under contract for this requirement however are issuing a PIN to assist with review of our future options.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000787443
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521484
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jan 20251 years ago
Submission Deadline
Not specified
Future Notice Date
1 Apr 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTH AYRSHIRE COUNCIL
Contact Name
Raymond Hamilton
Contact Email
raymondhamilton@north-ayrshire.gov.uk
Contact Phone
+44 1294310000

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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