Award

Small vehicles maintenance framework - University of Aberdeen

UNIVERSITY OF ABERDEEN

This public procurement record has 2 releases in its history.

Award

25 Sep 2025 at 00:00

Tender

31 Jan 2025 at 00:00

Summary of the contracting process

The University of Aberdeen, located in Aberdeen, UK, is the contracting authority for a framework agreement concerning the maintenance of small agricultural and horticultural vehicles and tools. This procurement falls under the education category, adhering to the CPV classification 50100000. The procurement process was initiated through an open procurement method and has been completed with an award status. The award took place on 25th September 2025, with GWT Plant Hire Ltd securing the contract valued at GBP 200,000. The tender facilitated emergency breakdown cover essential for winter snow clearing, with full maintenance services offered for a duration of 720 days, starting from the effective date of 1st August. Key stages included electronic submission by 3rd March 2025, with the award criteria based on a mix of quality (60%) and price (40%).

This contract presents significant business opportunities, particularly for companies specialising in the maintenance services of agricultural and horticultural equipment. It favours small-to-medium-sized enterprises (SMEs) like GWT Plant Hire Ltd, as evidenced by the SME having secured the award. Businesses capable of providing resilient and sustainable supply chain systems are well-equipped to compete in such tenders. With the potential to extend the contract for two additional one-year periods, this framework offers prolonged engagement and growth potential for suitable suppliers. The emphasis on rapid emergency response during critical periods adds value for firms with strong logistical capabilities, ensuring service reliability and customer satisfaction.

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Notice Title

Small vehicles maintenance framework - University of Aberdeen

Notice Description

Award of framework contract for Agricultural/Horticultural Vehicle and Small Tools Maintenance for the provision of Reactive, Planned and statutory Maintenance that best meet the needs of the University and its customers. The contract will be in composite: To provide a maintenance service for specialist Agricultural and Horticultural vehicles, tools and equipment. To provide 24/7 emergency breakdown cover within an hour of breakdown. This is particularly critical during the winter period when the Grounds Department are responsible for snow clearing and gritting.

Lot Information

Lot 1

The contract will be for a service to cover reactive, planned & statutory maintenance and associated services to include, but not limited to: A maintenance service for specialist Agricultural and Horticultural vehicles, tools and equipment. To provide 24/7 emergency breakdown cover within an hour of breakdown. This is particularly critical during the winter period when the Grounds Department are responsible for snow clearing and gritting.

Renewal: It is anticipated that the Framework agreement will be effective from 1st August for an initial period of 2 years with the option to extend for two (2) further periods, each of 12 months subject to satisfactory annual review and mutual agreement.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000788663
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540001
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£200,000 £100K-£500K

Notice Dates

Publication Date
25 Sep 20255 months ago
Submission Deadline
3 Mar 2025Expired
Future Notice Date
Not specified
Award Date
8 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Up to 4 years following award

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF ABERDEEN
Contact Name
Not specified
Contact Email
e-sourcing@abdn.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
ABERDEEN
Postcode
AB24 3FX
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire

Local Authority
Aberdeen City
Electoral Ward
Tillydrone/Seaton/Old Aberdeen
Westminster Constituency
Aberdeen North

Supplier Information

Number of Suppliers
1
Supplier Name

GWT PLANT HIRE

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522914
    Small vehicles maintenance framework - University of Aberdeen - The University of Aberdeen wish to appoint a framework contract for Agricultural/Horticultural Vehicle and Small Tools Maintenance for the provision of Reactive, Planned and statutory Maintenance that best meet the needs of the University and its customers. The contract will be in composite: To provide a maintenance service for specialist Agricultural and Horticultural vehicles, tools and equipment. To provide 24/7 emergency breakdown cover within an hour of breakdown. This is particularly critical during the winter period when the Grounds Department are responsible for snow clearing and gritting.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540001
    Small vehicles maintenance framework - University of Aberdeen - Award of framework contract for Agricultural/Horticultural Vehicle and Small Tools Maintenance for the provision of Reactive, Planned and statutory Maintenance that best meet the needs of the University and its customers. The contract will be in composite: To provide a maintenance service for specialist Agricultural and Horticultural vehicles, tools and equipment. To provide 24/7 emergency breakdown cover within an hour of breakdown. This is particularly critical during the winter period when the Grounds Department are responsible for snow clearing and gritting.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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