Notice Information

  • Notice Title

    Graphic Design Services (Freelance)

  • Notice Description

    This framework agreement is being established by The Royal Botanic Garden Edinburgh to procure freelance graphic design services in order to supplement the in-house graphic design team. The successful suppliers will be expected to provide on-demand graphic design support for various projects, including but not limited to marketing materials, reports, digital content, branding, and other design tasks. The Development and Communications division at the Royal Botanic Garden Edinburgh encompasses the following core practices and teams: - Marketing and Communications - Publications - Fundraising, both corporate and major donors - Membership and individual giving The division wishes to appoint graphic designers/artworkers to help manage overflow situations to work on a freelance basis with the teams above to support the delivery of reactive graphic design for marketing, communications, publications and income-generating purposes. The successful suppliers will support the organisation's in-house graphic designer to produce a host of projects, working with individual team members on specific design and creative solutions. They will liaise directly with internal stakeholders and may also have some contact with contracted external production and printing companies. Most of the work can be undertaken off-site but there may be the requirement for the occasional site visit to the Edinburgh Garden. The work will consist of the production and project management (responding to briefs, communication with stakeholders, etc), graphic design and artworking (mainly using Adobe Creative Suite software - InDesign, PhotoShop, Illustrator and Acrobat).

  • Lot Information

    Print Design and Production

    Examples of work may include: - Print Collateral Design: Includes brochures, flyers, posters, business cards, banners, event signage, advertisements and any other printed materials such as annual reports. - Print Production Oversight: Includes working with print vendors, selecting materials, and overseeing the print production process to ensure high-quality output. - Exhibition Graphics: Designing visual materials for exhibitions, including large-format prints, booth designs, and promotional displays. Expected to be 40% of the total framework value/workload

    Options: Additional Departments within RBGE may need to use these services and we wish to allow this.

    Renewal: 2 x 12 months optional extensions

    Digital Design

    Examples of work may include: - Digital Ads: Creation of display ads, banner ads, and other types of digital advertising materials for platforms like Google Ads, Facebook, Instagram, etc. - Email Marketing Templates: Design of email templates for marketing campaigns, newsletters, or transactional emails. - Icon Design: Development of custom icons for web, mobile apps, or other media that require simple, recognizable visual representations. Expected to be 40% of the total framework value/workload

    Options: Additional Departments within RBGE may need to use these services and we wish to allow this.

    Renewal: 2 x 12 months optional extensions

    Existing Brand Development/Rollout

    Examples of work may include: - Branding and Identity Packages: Comprehensive design packages of existing brand that include colour schemes, typography guidelines, and brand assets. - Stationery Design: Design of business stationery, such as letterheads, envelopes, and other branded materials that align with the company's brand. Expected to be 15% of the total framework value/workload

    Options: Additional Departments within RBGE may need to use these services and we wish to allow this.

    Renewal: 2 x 12 months optional extensions

    Image & Video Editing and Manipulation

    Examples of work may include: - Photo Retouching and Manipulation: High-level photo editing skills, including retouching, colour correction, and adjustments to enhance visual appeal - Image Resizing and Optimization: Ensuring images are optimized for different platforms (web, print, mobile, etc.), and resizing them to fit the required specifications. - Video Editing: Recutting videos, adding sound, captioning and creating top and tail frames. Expected to be 5% of the total framework value/workload

    Options: Additional Departments within RBGE may need to use these services and we wish to allow this.

    Renewal: 2 x 12 months optional extensions

Notice Details

  • Notice Details

    Open Contracting ID

    ocds-r6ebe6-0000791531

    Publication Source

    Public Contracts Scotland

    Latest Notice

    https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525752

    Current Stage

    Tender

    All Stages

    Tender


    Notice Type

    PCS Notice - Website Contract Notice

    Procurement Type

    Framework

    Procurement Category

    Services

    Procurement Method

    Open

    Procurement Method Details

    Open procedure

    Tender Suitability

    Not specified

    Awardee Scale

    Not specified

  • Common Procurement Vocabulary (CPV)

    CPV Divisions

    79 - Business services: law, marketing, consulting, recruitment, printing and security


    CPV Codes

    79822500 - Graphic design services

  • Notice Value(s)

    Tender Value

    Not specified

    Lots Value

    £39,500 Under £100K

    Awards Value

    Not specified

    Contracts Value

    Not specified

  • Notice Dates

    Publication Date

    11 Mar 20257 months ago

    Submission Deadline

    7 Apr 2025Expired

    Future Notice Date

    Not specified

    Award Date

    Not specified

    Contract Period

    Not specified - Not specified

    Recurrence

    At time of publish, this is considered a recurrent requirement.

  • Notice Status

    Tender Status

    Active

    Lots Status

    Active

    Awards Status

    Not Specified

    Contracts Status

    Not Specified

Buyer & Supplier

  • Contracting Authority (Buyer)

    Main Buyer

    ROYAL BOTANIC GARDEN EDINBURGH

    Contact Name

    Not specified

    Contact Email

    procurement@rbge.org.uk

    Contact Phone

    +44 1312482909

    Buyer Location

    Locality

    EDINBURGH

    Postcode

    EH3 5LR

    Post Town

    Edinburgh

    Country

    Scotland


    Major Region (ITL 1)

    TLM Scotland

    Basic Region (ITL 2)

    TLM1 East Central Scotland

    Small Region (ITL 3)

    TLM13 City of Edinburgh

    Delivery Location

    TLM75 City of Edinburgh


    Local Authority

    City of Edinburgh

    Electoral Ward

    Inverleith

    Westminster Constituency

    Edinburgh North and Leith


Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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