Award

HR and Payroll Management System

ARK HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Award

16 May 2025 at 00:00

OJEU - F3 - Contract Award Notice
Tender

07 Mar 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Ark Housing Association, based in Edinburgh, has recently concluded the procurement process for a new "HR and Payroll Management System". This procurement, categorized under Housing & Adult Social Care, followed an open procedure and involved the provision of an integrated system to link to the organisation's scheduling system. The procurement process reached the award stage with Technoivity being selected as the supplier. Key milestones included the tender opening on 7th April 2025, with the contract being actively signed on 16th May 2025. The procurement process covered the UKM75 region in the UK.

This tender offers significant opportunities for technology and service providers in the HR and payroll industry, particularly those focusing on software solutions and integrated systems. Small and medium-sized enterprises (SMEs) are especially well-suited to compete in such open tenders that value both quality and competitive pricing. Businesses engaged in developing scalable systems or those capable of providing robust support and integration with existing organisational infrastructures may find engaging in similar procurement opportunities highly beneficial for business expansion. The open procedure allows for maximum competition, encouraging diverse participation, which can lead to business growth and exposure in the public sector.

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Notice Information

Notice Title

HR and Payroll Management System

Notice Description

Provision of an integrated Payroll and Human Resources Management System with an inhouse payroll team and provision to link to the organisation's scheduling system.

Lot Information

Lot 1

This tender is for the provision of an integrated Payroll and Human Resources Management System with an inhouse payroll team and provision to link to the organisation's scheduling system. Appendix G provides more detailed information on the System Requirements.

Renewal: Option for a 2 year contract extension, taking the total length of the contract to 5 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000792674
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530545
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48450000 - Time accounting or human resources software package

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£260,000 £100K-£500K

Notice Dates

Publication Date
16 May 20259 months ago
Submission Deadline
7 Apr 2025Expired
Future Notice Date
Not specified
Award Date
16 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ARK HOUSING ASSOCIATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DT
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

TECHNOIVITY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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