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Bureau Management Services

West Dunbartonshire Council

This public procurement record has 2 releases in its history.

Award

13 Aug 2025 at 01:00

PCS Notice - Website Contract Award Notice
Tender

10 Apr 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

West Dunbartonshire Council has completed a public procurement process for Bureau Management Services, focusing on utility bill validation. The procurement, categorised under general public services, takes place in the West Dunbartonshire area, with the main goal of engaging a utility bill validation company to ensure accuracy in billing and compliance with carbon reporting requirements. The procurement began with a tender on 10 April 2025 and concluded with the awarding of the contract on 18 June 2025. The open procedure procurement method was employed, involving electronic submissions, and the contract, valued at £128,160, was awarded to Inspired Energy, a large-scale supplier. This contract is now in the Award stage, with key documents such as award notices duly completed.

The award of this contract presents substantial opportunities for businesses involved in utility management and data services. Companies with expertise in validating billing rates and charges, as well as those capable of offering software solutions for monitoring and targeting energy use, would have been well-positioned to compete in this tender. The process encourages growth for businesses that can provide robust data analysis and reporting services tailored to public sector energy compliance mandates, offering a platform for expanding business portfolios within the public procurement domain. Potential bidders needed to demonstrate strong economic, financial, and technical capacities, emphasising sustained annual turnover, relevant certifications, and past project experiences.

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Notice Information

Notice Title

Bureau Management Services

Notice Description

West Dunbartonshire Council's requirement is to procure a specialist utility bill validation company who shall 1.Validate all WDC and WDLT utility bills contract rates, pass through charges, check for duplication and errors and ensure rectification with WDC suppliers and report progress to WDC contract administrator. 2.Provide a hosted Monitoring and Targeting system in which the specialist shall import Electronic billing files provided by the supplier or when not possible enter standard invoices manually (as in the case of Heat invoices). The specialist should also import supplier HH data for the hosted M&T system should allow WDC to access all data, compile reports on utility use and cost for mandatory carbon reporting. 3.From the M& T software the specialist will provide a monthly Excel spreadsheet for each consolidated invoice type which is reflective of the supplier's original invoice with detail per line of site cost code, name, address, net value, VAT both 5% and 20%, gross value, MPR/MPAN/SPID.

Lot Information

Lot 1

West Dunbartonshire Council's requirement is to procure a specialist utility bill validation company who shall 1.Validate all WDC and WDLT utility bills contract rates, pass through charges, check for duplication and errors and ensure rectification with WDC suppliers and report progress to WDC contract administrator. 2.Provide a hosted Monitoring and Targeting system in which the specialist shall import Electronic billing files provided by the supplier or when not possible enter standard invoices manually (as in the case of Heat invoices). The specialist should also import supplier HH data for the hosted M&T system should allow WDC to access all data, compile reports on utility use and cost for mandatory carbon reporting. 3.From the M& T software the specialist will provide a monthly Excel spreadsheet for each consolidated invoice type which is reflective of the supplier's original invoice with detail per line of site cost code, name, address, net value, VAT both 5% and 20%, gross value, MPR/MPAN/SPID.

Renewal: 1 x 12 month extension = 48 Month contract

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000793173
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536910
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71314200 - Energy-management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£128,160 £100K-£500K

Notice Dates

Publication Date
13 Aug 20251 years ago
Submission Deadline
12 May 2025Expired
Future Notice Date
Not specified
Award Date
18 Jun 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Dunbartonshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMBARTON
Postcode
G82 1QL
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM31 East Dunbartonshire and West Dunbartonshire
Delivery Location
TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond
Local Authority
West Dunbartonshire
Electoral Ward
Dumbarton
Westminster Constituency
West Dunbartonshire

Supplier Information

Number of Suppliers
1
Supplier Name

Inspired Energy

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528093
    Bureau Management Services - West Dunbartonshire Council's requirement is to procure a specialist utility bill validation company who shall 1.Validate all WDC and WDLT utility bills contract rates, pass through charges, check for duplication and errors and ensure rectification with WDC suppliers and report progress to WDC contract administrator. 2.Provide a hosted Monitoring and Targeting system in which the specialist shall import Electronic billing files provided by the supplier or when not possible enter standard invoices manually (as in the case of Heat invoices). The specialist should also import supplier HH data for the hosted M&T system should allow WDC to access all data, compile reports on utility use and cost for mandatory carbon reporting. 3.From the M& T software the specialist will provide a monthly Excel spreadsheet for each consolidated invoice type which is reflective of the supplier's original invoice with detail per line of site cost code, name, address, net value, VAT both 5% and 20%, gross value, MPR/MPAN/SPID.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536910
    Bureau Management Services - West Dunbartonshire Council's requirement is to procure a specialist utility bill validation company who shall 1.Validate all WDC and WDLT utility bills contract rates, pass through charges, check for duplication and errors and ensure rectification with WDC suppliers and report progress to WDC contract administrator. 2.Provide a hosted Monitoring and Targeting system in which the specialist shall import Electronic billing files provided by the supplier or when not possible enter standard invoices manually (as in the case of Heat invoices). The specialist should also import supplier HH data for the hosted M&T system should allow WDC to access all data, compile reports on utility use and cost for mandatory carbon reporting. 3.From the M& T software the specialist will provide a monthly Excel spreadsheet for each consolidated invoice type which is reflective of the supplier's original invoice with detail per line of site cost code, name, address, net value, VAT both 5% and 20%, gross value, MPR/MPAN/SPID.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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