Planning

Pre-market engagement - Managing Agents

CROWN ESTATE SCOTLAND

This public procurement record has 1 release in its history.

Planning

25 Mar 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Crown Estate Scotland is initiating a public procurement process titled "Pre-market engagement – Managing Agents," focusing on the industry category of Estate Management. The process, currently in the planning stage as of 25th March 2025, involves a pre-market engagement exercise aimed at procuring managing agent services for their Rural and Commercial Property portfolios. The buying organisation, Crown Estate Scotland, located in Edinburgh (EH3 9GL), has set a deadline for completing a related survey by 5 pm on Wednesday, 2nd April 2025. This engagement will help develop the approach to re-tendering the contracts that are set to end in March 2026.

This tender presents an excellent opportunity for businesses specialising in property management with expertise in handling complex operational tasks such as lease management, rent accounting, and property maintenance. Firms with capacities in regulatory compliance, financial planning, and stakeholder relationship management would be well-suited for this procurement. Engaging in this tender can help businesses align with Crown Estate Scotland’s objectives of supporting sustainable and economic development, providing a pathway for growth and visibility within Scotland's public sector. The procurement process may potentially be divided into lots to accommodate different service requirements, giving smaller firms a chance to compete.

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Notice Information

Notice Title

Pre-market engagement - Managing Agents

Notice Description

Crown Estate Scotland (CES) operates an outsourced business model for a significant part of its property management functions across its Rural, Coastal, Commercial, Salmon Fishing Rights, Minerals and Mines Royal property portfolios. Currently there are a series of contracts in place with firms of Managing Agents (MA's) with specialist property management skills, capacity and experience, some of which are due to end in March 2026. Crown Estate Scotland is undertaking a pre-market engagment exercise and has prepared a series of questions for parties capable of providing managing agent services for its Rural and Commercial Property portfolio's ahead of the tendering process. By answering these questions your organisation will assist Crown Estate Scotland develop its approach to re-tendering our Managing Agents contracts for our rural and commercial property portfolio. Please find the questions at this link: https://forms.office.com/e/d0AGdXxmzT a Word document is also to attached to this notice containing the hyperlink. Please note, the services to which this PIN relates may have a lotting structure. However, II.1.6) of this notice indicates that it is not divided into lots. To be clear, this simply means that this PIN notice is not divided into lots. However, the relevant contracts to which this PIN relates may be divided into lots.

Lot Information

Lot 1

Crown Estate Scotland (CES) operates an outsourced business model for a significant part of its property management functions across its Rural, Coastal, Commercial, Salmon Fishing Rights, Minerals and Mines Royal property portfolios. Currently there are a series of contracts in place with firms of Managing Agents (MA's) with specialist property management skills, capacity and experience, some of which are due to end in March 2026. Crown Estate Scotland is undertaking a pre-market engagement exercise and has prepared a series of questions for parties capable of providing managing agent services for its Rural and Commercial Property portfolio's ahead of the tendering process. By answering these questions your organisation will assist Crown Estate Scotland develop its approach to re-tendering our Managing Agents contracts for our rural and commercial property portfolio The delivery of Crown Estate Scotland's obligations in respect of property management across the property assets involves a high degree of complex operational management including managing lease agreements, rent accounting, financial planning & management, adherence to regulatory provisions and standards, management of relationships, managing & supervising property repairs/ maintenance & renovation/improvement work, health and safety compliance and delivery of various services to meet all landlord obligations and the expectations of tenants and other stakeholders. In advance of the next Corporate Plan 2026-31, Crown Estate Scotland is looking to put in place Managing Agent contracts that will help the organisation in the delivery its core purpose to invest in property, natural resources and people to generate lasting value for Scotland. The Scottish Crown Estate Act 2019 was implemented on 1 April 2020. It sets out our statutory duty to manage the assets to support sustainable development generally, and economic development, regeneration, social and environmental wellbeing specifically. Assets are held 'in right of The Crown' and the Monarch remains the legal owner. The Scottish Crown Estate is a unique mix of land, property and rights, with a total property value at March 2024 of GBP665.6m. In 2023-4, it generated GBP113.2m for the Scottish Government's public spending.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000794214
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526695
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70330000 - Property management services of real estate on a fee or contract basis

70332200 - Commercial property management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
14 Jul 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROWN ESTATE SCOTLAND
Contact Name
Dorothy Low
Contact Email
procurement@crownestatescotland.com
Contact Phone
+44 7917489705

Buyer Location

Locality
EDINBURGH
Postcode
EH3 9GL
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526695
    Pre-market engagement - Managing Agents - Crown Estate Scotland (CES) operates an outsourced business model for a significant part of its property management functions across its Rural, Coastal, Commercial, Salmon Fishing Rights, Minerals and Mines Royal property portfolios. Currently there are a series of contracts in place with firms of Managing Agents (MA's) with specialist property management skills, capacity and experience, some of which are due to end in March 2026. Crown Estate Scotland is undertaking a pre-market engagment exercise and has prepared a series of questions for parties capable of providing managing agent services for its Rural and Commercial Property portfolio's ahead of the tendering process. By answering these questions your organisation will assist Crown Estate Scotland develop its approach to re-tendering our Managing Agents contracts for our rural and commercial property portfolio. Please find the questions at this link: https://forms.office.com/e/d0AGdXxmzT a Word document is also to attached to this notice containing the hyperlink. Please note, the services to which this PIN relates may have a lotting structure. However, II.1.6) of this notice indicates that it is not divided into lots. To be clear, this simply means that this PIN notice is not divided into lots. However, the relevant contracts to which this PIN relates may be divided into lots.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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