Notice Information
Notice Title
Residential & Business Services: Provision of Linen for Catered Events
Notice Description
The supply of linen (or appropriate alternative) for catered events run by the university's Residential & Business Services (RBS) Event Operations team. Our objective is to partner with a laundry service that offers a comprehensive leasing solution, including stock provision, selection, laundering, and return, while maintaining a flexible par stock that adapts to commercial business demands.
Lot Information
Lot 1
Currently, RBS maintains a par stock of linen that we own, with a laundry service providing a pick-up, laundering, and return service based on demand. However, the existing linen stock no longer meets the high-quality standards expected by the University, impacting the level of service we provide. Our objective is to partner with a laundry service that offers a comprehensive leasing solution, including stock provision, selection, laundering, and return, while maintaining a flexible par stock that adapts to commercial business demands. This approach will: Ensure consistently high-quality linens that meet University standards. Improve operational efficiency with a seamless supply chain. Enhance sustainability efforts by reducing waste and ensuring eco-friendly laundering practices. Minimise financial exposure by eliminating the need for large capital investments in linen purchasing and replacement. By implementing this model, we align with the University's strategic goals of quality, sustainability, and financial responsibility while ensuring a more adaptable and cost-effective linen management system. Tenderers should propose cost-effective solutions, such as, but not limited to bulk hire discounts, and are asked to consider innovative proposals for introducing innovative linen alternatives that enhance functionality and aesthetics, but are in line with our stated objectives above. The supplier shall comply with all relevant industry regulations and standards and will ideally be a member of the Textile Services Association or equivalent. The peak business season for RBS events occurs during the summer, with up to five dinners per week. Event sizes vary significantly from intimate dinners for 16 guests, requiring four tablecloths and 16 napkins, to larger dinners for 150 guests, which require 15 round tablecloths, 10 trestle tablecloths, and 160 napkins. Additionally, Summer Graduation Garden parties host 2,000 guests per day over five days, requiring 50 round tablecloths and 50 trestle tablecloths per day. Deliveries / collections are likely to be required twice a week, but the university would be open to suggestions as to how this might be managed to minimise carbon, whilst ensuring availability of linens to ensure catering operations can be maintained. All linen must present a pristine and professional appearance to align with the high-quality standards expected in a 4-star hotel environment.
Renewal: 2 x 12 months extension possible at the discretion of the University of St Andrews
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000794263
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527388
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
98 - Other community, social and personal services
-
- CPV Codes
39513000 - Table linen
98311000 - Laundry-collection services
98311100 - Laundry-management services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 2 Apr 202510 months ago
- Submission Deadline
- 23 Apr 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- The university is likely to continue to need these services. If the requirement requires to advertise a future requirement, it will be approximately 4 months before the start of a new contract.
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF ST ANDREWS
- Contact Name
- Not specified
- Contact Email
- procurement@st-andrews.ac.uk
- Contact Phone
- +44 1334462523
Buyer Location
- Locality
- GUARDBRIDGE
- Postcode
- KY16 0US
- Post Town
- Kirkcaldy
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM0 Eastern Scotland
- Small Region (ITL 3)
- TLM01 Clackmannanshire and Fife
- Delivery Location
- TLM72 Clackmannanshire and Fife
-
- Local Authority
- Fife
- Electoral Ward
- Tay Bridgehead
- Westminster Constituency
- North East Fife
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527388
Residential & Business Services: Provision of Linen for Catered Events - The supply of linen (or appropriate alternative) for catered events run by the university's Residential & Business Services (RBS) Event Operations team. Our objective is to partner with a laundry service that offers a comprehensive leasing solution, including stock provision, selection, laundering, and return, while maintaining a flexible par stock that adapts to commercial business demands.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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