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Annual Preventative Maintenance and Repair of Technical Machinery in schools incl Gas and LEV repairs

East Renfrewshire Council

This public procurement record has 2 releases in its history.

Award

23 Jun 2025 at 01:00

PCS Notice - Website Contract Award Notice
Tender

07 Apr 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

East Renfrewshire Council has awarded a contract for the annual preventative maintenance and repair of technical machinery in schools, including gas and Local Exhaust Ventilation (LEV) repairs, on 23 June 2025. The procurement process was conducted via a single-stage Open procedure, facilitated through the Public Contracts Scotland - Tender portal. This project falls under the general public services category and will be executed in the UKM83 region, specifically Giffnock, Scotland. The contract was awarded to Flamefast Scotmech, a small and medium-sized enterprise (SME) located in Paisley. The procurement process began with the tender stage on 7 April 2025 and concluded with the award stage on 23 June 2025, with a contract value of £150,000 excluding VAT.

This contract presents business growth opportunities particularly for SMEs specialising in machinery maintenance and repair services within the education sector. Given the focus on design and technology machinery, LEV systems, gas equipment, and laser equipment servicing, companies with experience in these areas are well-suited to compete. The open procedure allows qualified suppliers to self-certify and potentially bid on similar projects, fostering increased involvement in regional improvement initiatives. Additionally, participating in such procurements can enhance a business's reputation and expand its portfolio in public service contracts, potentially attracting further similar opportunities in the future. The project also includes community benefit commitments, contributing positively to local development and stakeholder engagement.

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Notice Information

Notice Title

Annual Preventative Maintenance and Repair of Technical Machinery in schools incl Gas and LEV repairs

Notice Description

East Renfrewshire Council is inviting tenders from suitably qualified suppliers to provide annual servicing and repair of Design and Technology machinery, Local Exhaust Ventilation (LEV) Systems, gas equipment and Laser Equipment to allow delivery of Education Directorate with minimal risk to equipment users. Repairs will be because of the maintenance and purchase of machinery or adaptions to machinery where health and safety legislation dictates. This includes a call out service for repairs. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown here is exclusive of VAT

Lot Information

Lot 1

East Renfrewshire Council is inviting tenders from suitably qualified suppliers to provide annual servicing and repair of Design and Technology machinery, Local Exhaust Ventilation (LEV) Systems, gas equipment and Laser Equipment to allow delivery of Education Directorate with minimal risk to equipment users. Repairs will be because of the maintenance and purchase of machinery or adaptions to machinery where health and safety legislation dictates. This includes a call out service for repairs.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: Option to extend by up to 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000794943
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN533090
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

50 - Repair and maintenance services

CPV Codes

38636100 - Lasers

50000000 - Repair and maintenance services

50530000 - Repair and maintenance services of machinery

50531000 - Repair and maintenance services for non-electrical machinery

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£130,000 £100K-£500K
Lots Value
£130,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£150,000 £100K-£500K

Notice Dates

Publication Date
23 Jun 20251 years ago
Submission Deadline
8 May 2025Expired
Future Notice Date
Not specified
Award Date
23 Jun 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Future notices will be published within the 12 months leading up to the expiry of this contract

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Supplier Information

Number of Suppliers
1
Supplier Name

Flamefast Scotmech

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527715
    Annual Preventative Maintenance and Repair of Technical Machinery in schools incl Gas and LEV repairs - East Renfrewshire Council is inviting tenders from suitably qualified suppliers to provide annual servicing and repair of Design and Technology machinery, Local Exhaust Ventilation (LEV) Systems, gas equipment and Laser Equipment to allow delivery of Education Directorate with minimal risk to equipment users. Repairs will be because of the maintenance and purchase of machinery or adaptions to machinery where health and safety legislation dictates. This includes a call out service for repairs. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown here is exclusive of VAT
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN533090
    Annual Preventative Maintenance and Repair of Technical Machinery in schools incl Gas and LEV repairs - East Renfrewshire Council is inviting tenders from suitably qualified suppliers to provide annual servicing and repair of Design and Technology machinery, Local Exhaust Ventilation (LEV) Systems, gas equipment and Laser Equipment to allow delivery of Education Directorate with minimal risk to equipment users. Repairs will be because of the maintenance and purchase of machinery or adaptions to machinery where health and safety legislation dictates. This includes a call out service for repairs. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown here is exclusive of VAT

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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