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EC1048 Air Conditioners Maintenance & Reactive Work

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

18 Sep 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

09 Apr 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh, located in Edinburgh, UK, concluded a procurement process for the maintenance and reactive work of air conditioning units across its estate. The contract, titled "EC1048 Air Conditioners Maintenance & Reactive Work," falls under the Education industry category and was conducted using a Restricted Procedure. The procurement reached the award stage on 18th September 2025, with the contract commencing on 1st October 2025 and lasting until 30th September 2028, with an option to extend by an additional two years. Alba Facilities Services Ltd, based in Glasgow, was appointed as the single supplier under a services contract valued at £2,750,000, exemplifying the selective procurement method's successful application.

This tender presents significant opportunities for businesses specialising in HVAC services, particularly those experienced in maintaining and servicing large and complex estates. The contract's scope and value position it as an attractive proposition for businesses looking to expand in the education sector. Small to medium enterprises (SMEs) like Alba Facilities Services Ltd, which successfully secured the award, demonstrate the feasibility for similarly sized and competent firms to compete and grow their portfolios through such public sector contracts. Businesses equipped with the required certifications, and compliance in quality management, health, safety, and environmental standards will find this tender, and similar future opportunities, instrumental in bolstering their market presence and enhancing their service delivery capabilities.

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Notice Information

Notice Title

EC1048 Air Conditioners Maintenance & Reactive Work

Notice Description

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. The initial contract period is for 3 years from 1st October 2025 to 30th September 2028. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1).

Lot Information

Lot 1

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. The initial contract period is for 3 years from 1st October 2025 to 30th September 2028. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1). The contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1).

Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000795787
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539490
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42500000 - Cooling and ventilation equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£2,750,000 £1M-£10M
Lots Value
£2,750,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,750,000 £1M-£10M

Notice Dates

Publication Date
18 Sep 202511 months ago
Submission Deadline
8 May 2025Expired
Future Notice Date
Not specified
Award Date
16 Sep 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Alba Facilities Services Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527993
    EC1048 Air Conditioners Maintenance & Reactive Work - The University of Edinburgh will shortly be going out to tender via a Restricted Procedure to engage a suitably qualified, resourced, and experienced single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. It is anticipated that the contract will be in place for an initial period of 3 years, with two options to extend for periods of 1-year each (3+1+1).
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539490
    EC1048 Air Conditioners Maintenance & Reactive Work - The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Air Conditioning Units and systems that are spread throughout the University's Estate. The initial contract period is for 3 years from 1st October 2025 to 30th September 2028. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 30th September 2030 if all extensions are applied (3+1+1).

Open Contracting Data Standard (OCDS)

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