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Fuel Management System and Maintenance of Fleet Fuel Facilities

Falkirk Council

This public procurement record has 2 releases in its history.

Tender

01 Jul 2025 at 01:00

PCS Notice - Website Contract Notice
Planning

16 Apr 2025 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Falkirk Council is inviting tenders for the provision of a fuel management system and maintenance of fleet fuel facilities, located in Larbert, Scotland, classified under general public services. This procurement process is in the tender stage as of July 2025, with electronic submissions required by 11:00 BST on 12 August 2025. The contract covers the supply of both a web-based fuel management system and compatible hardware, alongside maintenance responsibilities for the council's fuelling infrastructure, valued at £80,000. The open procedure method invites interested parties within the region UKM76 to bring forth competitive bids for services under the specified framework agreement.

This tender presents substantial opportunities for growth, especially for companies specialising in fuel management systems, IT solutions, or infrastructure maintenance. Bidders experienced in providing robust, secure fuel management platforms and software solutions that can integrate with fleet tracking systems will be particularly well-suited for this project. The contract offers ongoing collaboration benefits, encouraging bidders to contribute to community benefits as part of their proposals, fostering long-term engagement and enhancing their reputation with local authorities. Successful bidders can establish a crucial partnership with Falkirk Council, leveraging their expertise to fulfil both technical and community aspirations.

How relevant is this notice?

Notice Information

Notice Title

Fuel Management System and Maintenance of Fleet Fuel Facilities

Notice Description

Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.

Lot Information

Lot 1

Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.. Contract value provided allows for possible "one off" costs e.g. replacement of fuel tank over the term of the arrangement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000795879
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL533677
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

30 - Office and computing machinery, equipment and supplies except furniture and software packages

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

33 - Medical equipments, pharmaceuticals and personal care products

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

48 - Software package and information systems

50 - Repair and maintenance services

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

09000000 - Petroleum products, fuel, electricity and other sources of energy

09100000 - Fuels

09111300 - Fossil fuels

09134200 - Diesel fuel

09135000 - Fuel oils

09340000 - Nuclear fuels

30210000 - Data-processing machines (hardware)

30236200 - Data-processing equipment

31122100 - Fuel cells

32260000 - Data-transmission equipment

32580000 - Data equipment

33952000 - Transport equipment and auxiliary products to transportation

34000000 - Transport equipment and auxiliary products to transportation

42113390 - Fuel-gas systems

42122180 - Fuel pumps

42124210 - Parts of fuel, hand and concrete pumps

42124211 - Parts of fuel pumps

48000000 - Software package and information systems

48100000 - Industry specific software package

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50110000 - Repair and maintenance services of motor vehicles and associated equipment

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

60000000 - Transport services (excl. Waste transport)

60100000 - Road transport services

63710000 - Support services for land transport

63712000 - Support services for road transport

63712600 - Vehicle refuelling services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Jul 20251 years ago
Submission Deadline
12 Aug 2025Expired
Future Notice Date
2 Jun 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
February 2029

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Falkirk Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LARBERT
Postcode
FK5 4RU
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM12 Falkirk
Delivery Location
TLM76 Falkirk
Local Authority
Falkirk
Electoral Ward
Bonnybridge and Larbert
Westminster Constituency
Alloa and Grangemouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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