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Fire Systems - Servicing and Reactive Repairs

Trust Housing Association Ltd

This public procurement record has 3 releases in its history.

Award

14 Aug 2025 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

14 May 2025 at 01:00

OJEU - F14 - Corrigendum
Tender

15 Apr 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process for the "Fire Systems - Servicing and Reactive Repairs" contract was conducted by Trust Housing Association Ltd, a body governed by public law based in Edinburgh. The contract falls under the industry category of Housing and Community Amenities and involves locations throughout Scotland, including the Highlands and Outer Hebrides. This procurement process utilised the open procedure method and involved maintaining and repairing fire systems and related equipment, and it has reached the award stage. Key dates include the contract award notice published on 14 August 2025 and the contract being signed on 13 August 2025. The contract, awarded to VWS Limited, is valued at £700,000 GBP and is expected to enhance fire safety in various housing developments and offices across Scotland.

This tender provides significant opportunities for business growth in the fire safety services sector, targeting SMEs capable of delivering high-quality cyclical maintenance and responsive repair services. Businesses with expertise in fire alarm systems, emergency lighting, and associated safety installations would find this contract particularly appealing, given the specific accreditations required, such as BAFE and NICEIC. The emphasis on quality and price in the evaluation criteria suggests that businesses with a strong track record in delivering reliable services at competitive rates stand to benefit. Additionally, there will be scope for future contract renewal, promoting long-term business relationships and stable revenue growth for successful bidders with satisfactory performance outcomes.

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Notice Information

Notice Title

Fire Systems - Servicing and Reactive Repairs

Notice Description

To comply with health and safety requirements and British standards, Trust wishes to employ a suitable contractor to provide cyclical annual maintenance, as well as a reactive repairs service, to fire systems and associated equipment. The equipment comprises fire alarm and detector systems, emergency lighting systems, smoke ventilation systems, sprinkler systems and dry risers. The equipment is predominately located at sheltered & retirement housing developments throughout Scotland including the Highlands and Outer Hebrides. There is also a number of general needs & mid-market sites that are unstaffed. Trust Housing also have offices in Edinburgh, Glasgow & Wishaw which will be part of the servicing regime. An overview of the type of equipment including makes and models at each development location in included within Appendix D - Pricing Schedule. A full overview of the scope of works, including the updating of the asset register and reporting requirements, is provided in the attached Appendix H - Specification of Requirements.

Lot Information

Lot 1

Open Tender exercise with Minimum Requirements. Please see Invitation to Tender, Section 2 - Evaluation Criteria for more information.

Renewal: The contract is available for up to two additional extension periods, each of one year. Availability will be subject to satisfactory contract performance, the continued contract requirements, and subsequent offer and acceptance. The total maximum contract term available is 4 years (2+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000796497
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537050
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

50413200 - Repair and maintenance services of firefighting equipment

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£700,000 £500K-£1M

Notice Dates

Publication Date
14 Aug 20251 years ago
Submission Deadline
16 May 2025Expired
Future Notice Date
Not specified
Award Date
13 Aug 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Trust Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH14 1RL
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Fountainbridge/Craiglockhart
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

VWS Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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