Planning

PROVISION OF GENERAL LABORATORY EQUIPMENT MAINTENANCE

UNIVERSITY OF ABERDEEN

This public procurement record has 1 release in its history.

Planning

12 May 2025 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The procurement process initiated by the University of Aberdeen is focused on the provision of general laboratory equipment maintenance. This initiative falls under the education industry category and is primarily located at the University's King's College campus in Aberdeen, UKM50. Currently in the planning stage, this tender aims to consolidate various existing maintenance agreements for specialist analytical equipment. The potential for significant efficiencies is a key factor, as the University considers restructuring these contracts into grouped 'lots' or a comprehensive 'one-stop-shop' solution. Key upcoming date includes a future notice date on 9th June 2025.

For businesses specialising in maintenance services, this tender presents a robust opportunity for growth by potentially securing a long-term contract with the University of Aberdeen. Companies with expertise in managing high volumes of equipment maintenance and those offering a comprehensive range of services across various equipment types would be particularly well-suited to compete. By participating, businesses can not only expand their client portfolio but also contribute to streamlined and efficient maintenance operations at a prominent educational institution. This process encourages innovative solutions to maximise value for money, making it attractive for diverse service providers in the sector.

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Notice Information

Notice Title

PROVISION OF GENERAL LABORATORY EQUIPMENT MAINTENANCE

Notice Description

The University currently holds a range of maintenance contracts for specialist analytical equipment with several different suppliers. These contracts vary in length, renewal dates, and value, with some recently extended to ensure essential support for high-value and business-critical equipment remains in place. Some suppliers offer broad, general maintenance services across multiple equipment types, while others provide specialist support for specific equipment models. At present, contract management responsibilities cover high volumes of individual maintenance agreements, creating a significant administrative workload. To explore opportunities for improving efficiency and value for money, the university is considering options to consolidate these contracts. This could involve merging similar equipment maintenance services into grouped 'lots' under a single tender, or alternatively, establishing a comprehensive 'one stop shop' contract capable of covering all maintenance requirements.

Lot Information

Lot 1

The University currently holds a range of maintenance contracts for specialist analytical equipment with several different suppliers. These contracts vary in length, renewal dates, and value, with some recently extended to ensure essential support for high-value and business-critical equipment remains in place. Some suppliers offer broad, general maintenance services across multiple equipment types, while others provide specialist support for specific equipment models. At present, contract management responsibilities cover high volumes of individual maintenance agreements, creating a significant administrative workload. To explore opportunities for improving efficiency and value for money, the university is considering options to consolidate these contracts. This could involve merging similar equipment maintenance services into grouped 'lots' under a single tender, or alternatively, establishing a comprehensive 'one stop shop' contract capable of covering all maintenance requirements.. The University are looking for potential service providers to provide feedback on our scope of requirements alongside advice on how the market would be able to fulfil our service needs in regarding to the asset list attached within this PIN Notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000797894
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530098
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50410000 - Repair and maintenance services of measuring, testing and checking apparatus

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
9 Jun 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF ABERDEEN
Contact Name
Not specified
Contact Email
e-sourcing@abdn.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
ABERDEEN
Postcode
AB24 3FX
Post Town
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire
Local Authority
Aberdeen City
Electoral Ward
Tillydrone/Seaton/Old Aberdeen
Westminster Constituency
Aberdeen North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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