Planning

Information Management System for Social Work and Care in a Health and Social Care Partnership

MORAY COUNCIL

This public procurement record has 1 release in its history.

Planning

12 May 2025 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Moray Council is in the planning stage of a public procurement process for an Information Management System for Social Work and Care, targeting the Health and Social Care sector. The system will serve as a centralised data repository for services within Health and Social Care Moray. This project is situated in Elgin, falling under the procurement category of goods and aligning with the CPV classification 48000000. Moray Council seeks a solution that can be provided as Software as a Service or as a locally hosted setup. Interested parties should submit the required questionnaire by 2 June 2025. The procurement is covered by the GPA and may see further tender announcements by the end of the year on Public Contracts Scotland Tender.

This procurement offers substantial opportunities for businesses specialising in information management systems, particularly those adept at offering robust, scalable solutions that can integrate with existing infrastructures. Companies focusing on SaaS and local hosting solutions, compliant with strict cyber security and accessibility standards, will find this tender especially appealing. Enterprises that can showcase expertise in data migration, system security, and offering dedicated project management will be well-positioned to bid successfully. Engaging with this procurement could enhance a business's footprint in public sector contracts, paving the way for growth and increased market presence.

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Notice Information

Notice Title

Information Management System for Social Work and Care in a Health and Social Care Partnership

Notice Description

An information management system that is a single source of truth for people using social work and social care services from Health and Social Care Moray (HSCM) to serve as a centralised repository for all associated data to ensure co-ordinated management and oversight.

Lot Information

Lot 1

Moray Council are currently seeking to procure an information management system that will serve as a single source of truth for people using social work and social care services from Health and Social Care Moray (HSCM). This system will act as a centralised repository for all associated data, ensuring the coordinated management and oversight of these services. The goal is to create a system that will enable a consistent approach to delivering services and support more efficient and effective ways of working. This will help deliver the agreed outcomes for people across Adult Services (267 users), Children and Families (148 users), and Justice Services (28 users), subject to change. In addition to the service users, there is a dedicated team involved in the administration of the system, which comprises 6 users. In total, the number of users across all services is approximately 450, with around 200 of these users being logged in concurrently. We are open to the system being provided as Software as a Service (SaaS) or as a locally hosted solution, and we are willing to discuss both options to find the best fit for our needs. The primary goal of the system is to establish a sustainable and cost-effective foundation for delivering services, one that will evolve alongside technological advances. The system must meet a comprehensive set of requirements, including but not limited to: 1.Interoperability: The system must integrate seamlessly with various existing software systems; 2.Accessibility and Compliance: The system design must adhere to ICT accessibility standards, including web browser compatibility and mobile optimization; 3.Branding and Public-Facing Components: Any public-facing components of the system must be customizable to display the Council's corporate branding; 4.Cyber Security Measures: If the system is provided as SaaS, it must be hosted in the UK with UK data storage. It must align with ISO 27001/27002 security standards and include multi-factor authentication at no additional cost to the Council; 5.Access Control and Seamless Interaction: The system must allow for comprehensive access control and ensure that all modules can be accessed from a single login page; 6.Web Content Accessibility Guidelines (WCAG 2.1): The system must meet or exceed WCAG 2.1 standards; 8.Performance Reporting: The system should allow for easy extraction of reports to meet statutory reporting requirements; 9.Data Management Features: The system must support the management of personal information, including the ability to store and update demographic data; 10.System Security and Audit: The system should have advanced permission levels, ensuring data is accessible only by authorized users; 11.Disaster Recovery: Robust disaster recovery plans must be in place; 12.Project Implementation Support: The supplier must assign a dedicated project manager for the duration of the project to serve as the primary point of contact; 13.Data Migration: The supplier will be responsible for data migration, including the mapping of data fields, data cleansing, extraction, and loading.. We are currently exploring procurement routes for the system. If your organisation has the capacity and capability to meet these requirements, please fill out the attached questionnaire and return it to procurement@moray.gov.uk by 2 June 2025. Should a tender process be necessary, it will be advertised on Public Contracts Scotland Tender by the end of this calendar year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000798446
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530132
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MORAY COUNCIL
Contact Name
Not specified
Contact Email
cfcommissioning@moray.gov.uk
Contact Phone
+44 1343563137

Buyer Location

Locality
ELGIN
Postcode
IV30 1BX
Post Town
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey
Local Authority
Moray
Electoral Ward
Elgin City North
Westminster Constituency
Moray West, Nairn and Strathspey

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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