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The Provision of Track Hoist Systems

Glasgow City Council

This public procurement record has 2 releases in its history.

Award

10 Oct 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

19 May 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Glasgow City Council has successfully awarded a contract for the provision of track hoist systems to Prism UK Medical Ltd, under an open procedure. This contract involves the supply, delivery, installation, removal, storage, reconditioning, servicing, and repair of track hoist systems across several council areas, including East and West Dunbartonshire, South Lanarkshire, and NHS Greater Glasgow and Clyde, among others. Initially tendered on 19th May 2025, and concluded by 16th September 2025, the procurement has moved from the tender to the award stage with the contract signed and active thereafter. The contract, estimated at £3,172,575, reflects the council's commitment to enhancing public services in the general public services category (COFOG 01).

This procurement creates significant opportunities for businesses specialising in community equipment services, particularly those experienced in goods related to medical and mobility assistance. Companies with expertise in supply chain management and repair services for sophisticated mobility systems are particularly well-suited for this type of tender. Furthermore, the inclusion of electronic systems like ELMS2 for asset management underscores the necessity for technologically adept businesses. The open procurement method facilitated a competitive bidding process, highlighted by the receipt of bids from both local SMEs and larger enterprises, further enhancing business growth in the region. This contract highlights an avenue for companies to establish a partnership with a major regional authority, potentially leading to long-term collaboration and subsequent contracts.

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Notice Information

Notice Title

The Provision of Track Hoist Systems

Notice Description

The council invites tender bids for the provision of track hoist systems including the supply, delivery, installation, removal, storage, recondition, servicing and repair. This tender will support the delivery of the managed service provided by the council for track hoist systems to the following geographical areas: - Glasgow City Council, East Dunbartonshire Council, West Dunbartonshire Council, South Lanarkshire Council, Renfrewshire Council, East Renfrewshire Council, Council, Stirling Council, Falkirk Council, Clackmannanshire Council, and NHS Greater Glasgow and Clyde. The council are continuing to develop the track hoist systems managed service and reserve the right to add additional geographical areas through the lifetime of the contract. As part of this service there is a requirement for the storage and reconditioning of equipment which has been removed in readiness for re-installation to a new location. The successful supplier will require to access the store service asset register system ELMS2 via the supplier specific login details provided by the store service asset management team. ELMS2 is a modular software solution that supports the efficient management of community equipment services and currently being utilised by the store service management team in relation to storing of service and repair data including location history of all the equipment relating to this contract

Lot Information

Lot 1

The council is seeking to appoint a single supplier to support the councils managed service and to undertake the supply, delivery, installation, removal, storage, recondition, repair, servicing for Track hoist Systems and Slings. The successful supplier will require to cover the following geographical areas: Glasgow City Council, East Dunbartonshire Council, West Dunbartonshire Council, South Lanarkshire Council, Renfrewshire Council, East Renfrewshire Council, Council, Stirling Council, Falkirk Council, Clackmannanshire Council, NHS Greater Glasgow and Clyde. As part of this service there is a requirement for the storage and reconditioning of equipment which has been removed in readiness for re-installation to a new location. The successful supplier will require to access the store service asset register system ELMS2 via the supplier specific login details provided by the store service asset management team. ELMS2 is a modular software solution that supports the efficient management of community equipment services and currently being utilised by the store service management team in relation to storing of service and repair data including location history of all the equipment relating to this contract. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: option to extend up to additional 2 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000799164
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541182
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42416300 - Hoists

50000000 - Repair and maintenance services

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£1,932,177 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,172,575 £1M-£10M

Notice Dates

Publication Date
10 Oct 202510 months ago
Submission Deadline
19 Jun 2025Expired
Future Notice Date
Not specified
Award Date
16 Sep 202511 months ago
Contract Period
6 Nov 2025 - 5 Nov 2032 Over 5 years
Recurrence
The contract duration is for 5 years with an option to extend for a further period up to 24 month.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glasgow City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

Prism UK Medical Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530623
    The Provision of Track Hoist Systems - The council invites tender bids for the provision of track hoist systems including the supply, delivery, installation, removal, storage, recondition, servicing and repair. This tender will support the delivery of the managed service provided by the council for track hoist systems to the following geographical areas: - Glasgow City Council, East Dunbartonshire Council, West Dunbartonshire Council, South Lanarkshire Council, Renfrewshire Council, East Renfrewshire Council, Council, Stirling Council, Falkirk Council, Clackmannanshire Council, and NHS Greater Glasgow and Clyde. The council are continuing to develop the track hoist systems managed service and reserve the right to add additional geographical areas through the lifetime of the contract. As part of this service there is a requirement for the storage and reconditioning of equipment which has been removed in readiness for re-installation to a new location. The successful supplier will require to access the store service asset register system ELMS2 via the supplier specific login details provided by the store service asset management team. ELMS2 is a modular software solution that supports the efficient management of community equipment services and currently being utilised by the store service management team in relation to storing of service and repair data including location history of all the equipment relating to this contract
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541182
    The Provision of Track Hoist Systems - The council invites tender bids for the provision of track hoist systems including the supply, delivery, installation, removal, storage, recondition, servicing and repair. This tender will support the delivery of the managed service provided by the council for track hoist systems to the following geographical areas: - Glasgow City Council, East Dunbartonshire Council, West Dunbartonshire Council, South Lanarkshire Council, Renfrewshire Council, East Renfrewshire Council, Council, Stirling Council, Falkirk Council, Clackmannanshire Council, and NHS Greater Glasgow and Clyde. The council are continuing to develop the track hoist systems managed service and reserve the right to add additional geographical areas through the lifetime of the contract. As part of this service there is a requirement for the storage and reconditioning of equipment which has been removed in readiness for re-installation to a new location. The successful supplier will require to access the store service asset register system ELMS2 via the supplier specific login details provided by the store service asset management team. ELMS2 is a modular software solution that supports the efficient management of community equipment services and currently being utilised by the store service management team in relation to storing of service and repair data including location history of all the equipment relating to this contract

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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