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Software Asset Management as a Service (SAMaaS)

Renfrewshire Council

This public procurement record has 2 releases in its history.

Award

08 Jan 2026 at 00:00

OJEU - F3 - Contract Award Notice
Tender

19 Jun 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Renfrewshire Council is currently in the tendering stage for its "Software Asset Management as a Service (SAMaaS)" contract, under an open procedure of procurement, focusing on general public services within the services industry category. The process seeks to renew the council's SAMaaS to ensure software compliance and streamline contract management. This opportunity is open for electronic submission until 22nd July 2025, with contract commencement scheduled for 15th January 2026, running for three years, extendable by two years. Located in Paisley, within the UKM83 region, the council aims to optimise software licence usage across its departments.

This tender presents a valuable opportunity for businesses specialising in software asset management and compliance services to expand their portfolios by partnering with a regional authority like Renfrewshire Council. It is ideally suited for companies with a robust understanding of public service requirements and proven experience in delivering such projects. The contract is structured to allow the winning bidder to contribute significantly to the council’s cost-reduction and efficiency-improvement goals, thereby potentially increasing the tenderer's market standing and expertise in governmental contracts. Companies seeking steady engagements with potential for renewable terms will find a lucrative growth avenue in this tender.

How relevant is this notice?

Notice Information

Notice Title

Software Asset Management as a Service (SAMaaS)

Notice Description

Renfrewsjore Council's ICT Service requires the renewal of its Software Asset Management as a Service (SAMaaS) Contract. The SAMaaS provides analysis of the Council's data which ensures that software compliance issues are highlighted for action. The SAMaaS provider offers advice and support in the execution of these actions. It also helps the Council in its aim to reduce the number of contracts the Council has across various departments with the same Service Provider, allowing for more streamlined contract management and a reduction in costs.

Lot Information

Lot 1

Renfrewshire Council's ICT Services requires the continued delivery of a Software Asset Management as a Service model as currently used by the Council for a period of 3 years with the option to extend for a further 2 at the sole discretion of the Council. SAMaaS will provide analysis of the Council's data ensuring that software compliance issues are highlighted for action. They will offer advice and support in the execution of these actions and defend the Council's position in any compliance audit scenario. Whilst continuing to achieve full software compliance the next stage will be to optimise the Council's license usage through knowledge and review of the license models. The Tender Procedure shall be conducted in accordance with an above Government Procurement Agreement (GPA)Threshold as an Open procedure.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Contract will have an option to extend of 2 years on 1 occasion at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000801394
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN546747
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72222300 - Information technology services

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£451,196 £100K-£500K

Notice Dates

Publication Date
8 Jan 20267 months ago
Submission Deadline
22 Jul 2025Expired
Future Notice Date
Not specified
Award Date
19 Dec 20258 months ago
Contract Period
15 Jan 2026 - 14 Jan 2029 3-4 years
Recurrence
Another notice will be published around 1 year prior to the expiry of this Contract.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

Business Continuity Services Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532958
    Software Asset Management as a Service (SAMaaS) - Renfrewsjore Council's ICT Service requires the renewal of its Software Asset Management as a Service (SAMaaS) Contract. The SAMaaS provides analysis of the Council's data which ensures that software compliance issues are highlighted for action. The SAMaaS provider offers advice and support in the execution of these actions. It also helps the Council in its aim to reduce the number of contracts the Council has across various departments with the same Service Provider, allowing for more streamlined contract management and a reduction in costs.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN546747
    Software Asset Management as a Service (SAMaaS) - Renfrewsjore Council's ICT Service requires the renewal of its Software Asset Management as a Service (SAMaaS) Contract. The SAMaaS provides analysis of the Council's data which ensures that software compliance issues are highlighted for action. The SAMaaS provider offers advice and support in the execution of these actions. It also helps the Council in its aim to reduce the number of contracts the Council has across various departments with the same Service Provider, allowing for more streamlined contract management and a reduction in costs.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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