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Supply, Pre-Installation check, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations

Fife Council

This public procurement record has 2 releases in its history.

Award

03 Nov 2025 at 00:00

OJEU - F3 - Contract Award Notice
Tender

14 Jul 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Fife Council, acting as the buying organisation, is currently in the tender stage for a project titled "Supply, Pre-Installation check, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations". This procurement, under the industry category of services, is aimed at communities within Fife, such as Inverkeithing, Rosyth, Kirkcaldy, Dunfermline, and Dalgety Bay. The tender is being conducted through an open procedure with electronic and written submissions allowed. Interested parties must submit their bids by 14 August 2025, as the tender period concludes on this date. The framework contract, valued at £240,000, involves a comprehensive suite of responsibilities covering all aspects of festive lighting management and is subject to renewal and additional purchases under specified conditions.

This tender presents significant opportunities for businesses specialised in lighting installation and maintenance, particularly those with experience in public or festive lighting projects. Companies with strong technical and economic capabilities, including those possessing certifications such as ISO 9001 and ISO 14001, will be well-suited to participate. The procurement process also emphasises quality alongside price, providing an advantage for companies with demonstrated competence in delivering high-quality services. The successful tenderer will have a chance to forge a long-term partnership with Fife Council, potentially extending the contract beyond the initial period, facilitating sustained business growth and community engagement.

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Notice Information

Notice Title

Supply, Pre-Installation check, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations

Notice Description

Fife Council is seeking a contractor to supply, infrastructure check, install, remove, store and maintain festive lighting decorations for some communities in Fife. Communities currently likely to use the framework: Inverkeithing, Rosyth, Kirkcaldy, Dunfermline & Dalgety Bay. Communities in Fife may join or withdraw from the framework during it's lifetime.

Lot Information

Lot 1

Depending on the particular requirements of each Community, Fife Council is seeking a Contractor that shall, be responsible for all aspects the timely supply, infrastructure precheck, installation, testing, maintenance, removal and storage of all the festive lights and decorations in the applicable Fife community including: - Safe storage of existing lighting decorations and associated equipment where owned by Fife Council; - Infrastructure precheck prior to any features installation - The electrical testing of all lighting decorations prior to erection where owned by Fife Council; - Supply of lighting decorations as required to be leased; - Timely erection and removal of all lighting decorations (to include pole mounted, transverse decorations, tree light installation and any other styles of decoration required) and supply of appropriate fixings; - Provision of support to and presence at Festive Lights Switch On events; - Weekly inspections during the period whereby the decorations are erected; - Emergency attendance as required for Health and Safety issues & repairs; - Repair / replacement of any decorations as required / instructed.

Options: Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.

Renewal: Optional extension of 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000802117
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV542643
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

31500000 - Lighting equipment and electric lamps

31522000 - Christmas tree lights

50232000 - Maintenance services of public-lighting installations and traffic lights

50232110 - Commissioning of public lighting installations

63120000 - Storage and warehousing services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
£240,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£240,000 £100K-£500K

Notice Dates

Publication Date
3 Nov 20259 months ago
Submission Deadline
14 Aug 2025Expired
Future Notice Date
Not specified
Award Date
20 Oct 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
There may be a continued requirement for seasonal lighting decorations. If so it is anticipated the contract opportunity will be advertised approximately 9 months prior to the end of the framework

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Fife Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Supplier Information

Number of Suppliers
1
Supplier Name

LITE

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534614
    Supply, Pre-Installation check, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations - Fife Council is seeking a contractor to supply, infrastructure check, install, remove, store and maintain festive lighting decorations for some communities in Fife. Communities currently likely to use the framework: Inverkeithing, Rosyth, Kirkcaldy, Dunfermline & Dalgety Bay. Communities in Fife may join or withdraw from the framework during it's lifetime.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV542643
    Supply, Pre-Installation check, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations - Fife Council is seeking a contractor to supply, infrastructure check, install, remove, store and maintain festive lighting decorations for some communities in Fife. Communities currently likely to use the framework: Inverkeithing, Rosyth, Kirkcaldy, Dunfermline & Dalgety Bay. Communities in Fife may join or withdraw from the framework during it's lifetime.

Open Contracting Data Standard (OCDS)

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