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Concession Contract for Ross Bandstand and West Princes Street Gardens

The City of Edinburgh Council

This public procurement record has 3 releases in its history.

Award

22 Apr 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

28 Nov 2025 at 00:00

PCS Notice - Website Contract Notice
Planning

30 Jun 2025 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The City of Edinburgh Council has successfully completed the procurement process for the Concession Contract related to events at Ross Bandstand and West Princes Street Gardens. The contract was awarded through an open procedure, with contracts now active following the award stage, signed on 6th March 2026. The Council aims at fostering diverse cultural and leisure events focusing on culture, food, drink, and live performing arts from March 2026, with a two-year duration and options for extension. This contract covers various events including the Summer Festival at Ross Bandstand and the September Event. The procurement was aimed at engaging events management contractors, focusing on the delivery of services within the UKM75 region (Edinburgh). Notable descriptions under the CPV classification 79952000 pertained to cultural event management services.

These opportunities present significant prospects for businesses involved in cultural, theatre, and performing arts event management, particularly those capable of handling large infrastructure and accommodating high visitor numbers. Suitable business types include SMEs, partnerships, charitable organisations, and social enterprises that are looking to expand their portfolio in the events management domain and cater to local audiences. This contract allows businesses to showcase their capabilities in complete event production cycles, from build, performance, and teardown, providing financial growth through fixed rental fees and reinstatement bonds. Given the focus on diversity and culture, businesses with innovative approaches to community and youth engagement in events will find this an ideal opportunity for growth.

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Notice Information

Notice Title

Concession Contract for Ross Bandstand and West Princes Street Gardens

Notice Description

This is a contract award notice. The City of Edinburgh Council (the "Council") seeks a Concession Contract for events held at the Ross Bandstand and West Princes Street Gardens. The Council appointed an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink, and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each Lot shall be subject to a reinstatement bond. It is expected that the new Concession Contract shall operate from March 2026 for a period of two years with the option (at the Council's discretion and subject to site development) to extend for a further two 12-month periods.

Lot Information

May Event

A ticketed 2-day Community and Family orientated event utilising both the Ross Bandstand and West Princes Street Gardens. Maximum 12 days including ingress and egress on site. Please refer to Lot 1 Specification for details in full.. The contract/lot is not awarded.

Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence March 2026 for a period of two years with two optional 12-month extensions (2 + 1 + 1), undertaken at the sole discretion of the Council.

Summer Festival at Ross Bandstand

A ticketed venue for either cultural, theatre or performing arts event of up to 44 performance days in total utilising the Ross Bandstand only and accommodating both the established Edinburgh Festival Carnival and Edinburgh International Festival 'large events' as part of the schedule. Events based on a potential 54 days hire period (including build, performance and strike periods). Lot 2 events and activities are restricted solely to using the Ross Bandstand and its footprint with no large infrastructure permitted in the wider Gardens. Please refer to Lot 2 Specification for details in full.. This is a Contract Award Notice for Lot 2.

Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence March 2026 for a period of two years with two optional 12-month extensions (2 + 1 + 1), undertaken at the sole discretion of the Council.

September Event

A ticketed 2-day Youth orientated event utilising both the Ross Bandstand and West Princes Street Gardens. Maximum 12 days including ingress and egress on site. Please refer to Lot 3 Specification for details in full.. This is a Contract Award Notice for Lot 3.

Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence March 2026 for a period of two years with two optional 12-month extensions (2 + 1 + 1), undertaken at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000802118
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554423
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£971,432 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£654,531 £500K-£1M

Notice Dates

Publication Date
22 Apr 20264 months ago
Submission Deadline
12 Jan 2026Expired
Future Notice Date
31 Jul 2025Expired
Award Date
6 Mar 20265 months ago
Contract Period
Not specified - Not specified
Recurrence
Late 2028

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Unsuccessful
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

Neighbourgood Limited

Watchtower Live

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN533544
    Concession Contract for Ross Bandstand and West Princes Street Gardens - The purpose of this notice is to inform the market of the intention of the City of Edinburgh Council (the "Council") to tender a Concession Contract for events held at the Ross Bandstand and West Princes Street Gardens. The Council's aim is to appoint an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink, and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each Lot shall be subject to a reinstatement bond. It is expected that the new Concession Contract shall operate from May 2026 for a period of two years with the option (at the Council's discretion and subject to site development) to extend for a further two 12-month periods. Regular usage of the red blaes area adjacent to the Ross Fountain and a number of civic and ceremonial events taking place in the wider Gardens are required to be accommodated as well as two established larger events, specifically with Lot 2 given the duration on-site. Please see detail below for further information. For each Lot, bids from operator partnership arrangements, charitable organisations and social enterprise operators will be welcomed and considered.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV544543
    Concession Contract for Ross Bandstand and West Princes Street Gardens - The City of Edinburgh Council (the "Council") requires a Concession Contract for events held at the Ross Bandstand and West Princes Street Gardens. The Council's aim is to appoint an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink, and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each Lot shall be subject to a reinstatement bond. It is expected that the new Concession Contract shall operate from March 2026 for a period of two years with the option (at the Council's discretion and subject to site development) to extend for a further two 12-month periods. For each Lot, bids from operator partnership arrangements, charitable organisations and social enterprise operators will be welcomed and considered.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554423
    Concession Contract for Ross Bandstand and West Princes Street Gardens - This is a contract award notice. The City of Edinburgh Council (the "Council") seeks a Concession Contract for events held at the Ross Bandstand and West Princes Street Gardens. The Council appointed an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink, and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each Lot shall be subject to a reinstatement bond. It is expected that the new Concession Contract shall operate from March 2026 for a period of two years with the option (at the Council's discretion and subject to site development) to extend for a further two 12-month periods.

Open Contracting Data Standard (OCDS)

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