Concession Contract for Ross Bandstand and West Princes Street Gardens

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                "id": "JUN533544",
                "documentType": "plannedProcurementNotice",
                "title": "Concession Contract for Ross Bandstand and West Princes Street Gardens",
                "description": "The purpose of this notice is to inform the market of the intention of the City of Edinburgh Council (the \"Council\") to tender a Concession Contract for events held at the Ross Bandstand and West Princes Street Gardens. The Council's aim is to appoint an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink, and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each Lot shall be subject to a reinstatement bond. It is expected that the new Concession Contract shall operate from May 2026 for a period of two years with the option (at the Council's discretion and subject to site development) to extend for a further two 12-month periods. Regular usage of the red blaes area adjacent to the Ross Fountain and a number of civic and ceremonial events taking place in the wider Gardens are required to be accommodated as well as two established larger events, specifically with Lot 2 given the duration on-site. Please see detail below for further information. For each Lot, bids from operator partnership arrangements, charitable organisations and social enterprise operators will be welcomed and considered.",
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        "id": "CT1658",
        "title": "Concession Contract for Ross Bandstand and West Princes Street Gardens",
        "description": "The City of Edinburgh Council (the \"Council\") requires a Concession Contract for events held at the Ross Bandstand and West Princes Street Gardens. The Council's aim is to appoint an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink, and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each Lot shall be subject to a reinstatement bond. It is expected that the new Concession Contract shall operate from March 2026 for a period of two years with the option (at the Council's discretion and subject to site development) to extend for a further two 12-month periods. For each Lot, bids from operator partnership arrangements, charitable organisations and social enterprise operators will be welcomed and considered.",
        "status": "active",
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                    {
                        "id": "79953000",
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                "deliveryLocation": {
                    "description": "Edinburgh"
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                "deliveryAddresses": [
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                        "region": "UKM75"
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                        "region": "UKM75"
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                "relatedLot": "1"
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                "relatedLot": "3"
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        "value": {
            "amount": 971432,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "title": "May Event",
                "description": "A ticketed 2-day Community and Family orientated event utilising both the Ross Bandstand and West Princes Street Gardens. Maximum 12 days including ingress and egress on site. Please refer to Lot 1 Specification for details in full.. This tender will focus only on large or major events (an event involving large tents or infrastructure which is estimated to attract 1000 or more people would be considered as a 'Large Event'). Please refer to Lot 1 Specification for details in full.",
                "status": "active",
                "hasOptions": false,
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                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is the intention of the Council that any Contract resulting from this ITT will commence March 2026 for a period of two years with two optional 12-month extensions (2 + 1 + 1), undertaken at the sole discretion of the Council."
                }
            },
            {
                "id": "2",
                "title": "Summer Festival at Ross Bandstand",
                "description": "A ticketed venue for either cultural, theatre or performing arts event of up to 44 performance days in total utilising the Ross Bandstand only and accommodating both the established Edinburgh Festival Carnival and Edinburgh International Festival 'large events' as part of the schedule. Events based on a potential 54 days hire period (including build, performance and strike periods). Lot 2 events and activities are restricted solely to using the Ross Bandstand and its footprint with no large infrastructure permitted in the wider Gardens. Please refer to Lot 2 Specification for details in full.. This tender will focus only on large or major events (an event involving large tents or infrastructure which is estimated to attract 1000 or more people would be considered as a 'Large Event'). Please refer to Lot 2 Specification for details in full.",
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                    "description": "It is the intention of the Council that any Contract resulting from this ITT will commence March 2026 for a period of two years with two optional 12-month extensions (2 + 1 + 1), undertaken at the sole discretion of the Council."
                }
            },
            {
                "id": "3",
                "title": "September Event",
                "description": "A ticketed 2-day Youth orientated event utilising both the Ross Bandstand and West Princes Street Gardens. Maximum 12 days including ingress and egress on site. Please refer to Lot 3 Specification for details in full.. This tender will focus only on large or major events (an event involving large tents or infrastructure which is estimated to attract 1000 or more people would be considered as a 'Large Event'). Please refer to Lot 3 Specification for details in full.",
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            "futureNoticeDate": "2025-07-31T00:00:00Z"
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            "endDate": "2026-01-12T14:00:00Z"
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                "id": "NOV544543",
                "documentType": "contractNotice",
                "title": "Concession Contract for Ross Bandstand and West Princes Street Gardens",
                "description": "The City of Edinburgh Council (the \"Council\") requires a Concession Contract for events held at the Ross Bandstand and West Princes Street Gardens. The Council's aim is to appoint an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink, and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each Lot shall be subject to a reinstatement bond. It is expected that the new Concession Contract shall operate from March 2026 for a period of two years with the option (at the Council's discretion and subject to site development) to extend for a further two 12-month periods. For each Lot, bids from operator partnership arrangements, charitable organisations and social enterprise operators will be welcomed and considered.",
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            "performanceTerms": "Please refer to the Specifications for each Lot."
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                    "type": "suitability",
                    "description": "Please refer to the Specification for each Lot."
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                {
                    "type": "economic",
                    "minimum": "Part IV: Selection criteria - B: Economic and financial standing - Question 4B.1 - Tenderers are required to have the following minimum \"general\" annual turnover for the last two financial years: Lot 1 May Event GBP 127,028 Lot 2 Summer Festival at Ross Bandstand GBP 188,400 Lot 3 September Event GBP 127,028 Where a tenderer is bidding for more than one Lot they must have turnover which is a cumulative total of the requirement of each Lot bid for. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4: Lot 1 May Event Current ratio for Current Year: 1.10 Current ratio for Prior Year: 1.10 Lot 2 Summer Festival at Ross Bandstand Current ratio for Current Year: 1.10 Current ratio for Prior Year: 1.10 Lot 3 September Event Current ratio for Current Year: 1.10 Current ratio for Prior Year: 1.10 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than the requested current ratio. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: a. Employers (Compulsory) Liability Insurance - GBP 5m b. Public Liability Insurance - GBP 10m c. Events Insurance - GBP 5m Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition."
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                {
                    "type": "technical",
                    "minimum": "Part IV: Selection criteria - C: Technical and Professional Ability - Prompt Payment - Question 4C.4 - It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. Tenderers should confirm that this condition will be met within the response to this question Part IV: Selection criteria - C: Technical and Professional Ability - Living Wage Payment - Question 4C.5 - It is a mandatory requirement that Tenderers confirm that they will pay staff that are involved in the delivery of the Contract, (including any agency or sub-contractor staff) directly involved in the delivery of the Contract, at least the Real Living Wage. Tenderers should confirm that this condition has been met within the response to this question. Part IV: Selection criteria - C: Environmental Management Measures - Question 4C.7 - Tenderers will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to: A completed copy of \"Appendix F Climate Change Plan\" including planned projects and actions to reduce the Tenderer's carbon emissions. This does not need to contain calculated carbon emissions. Please note Appendix F is supplied as an individual document for completion. Where a Tenderer's response is of a less than the acceptable standard, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - D: Health and Safety - Question 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Tenderers should confirm that this condition has been met within the response to this question. Where a Tenderer does not have a Health & Safety Policy and is required to do so, the Council may exclude the Tenderer from the competition."
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            "languages": [
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            "bidValidityPeriod": {
                "durationInDays": 120
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        "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
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    "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30683. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Please refer to each Lot Specification for details in full. (SC Ref:817108)",
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