Tender

Managing Agents Services 2026: Commercial, Rural & Forestry

CROWN ESTATE SCOTLAND

This public procurement record has 1 release in its history.

Tender

06 Aug 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Crown Estate Scotland has initiated an open tender process to appoint managing agents for its extensive property portfolio across Scotland. The procurement is titled "Managing Agents Services 2026: Commercial, Rural & Forestry" and includes six specific lots comprising commercial properties and rural and forestry areas. This opportunity falls under the property management and related services industry category, located in the UK region of Scotland. The full suite asset management services aim to maximise property returns while minimising associated risks, with responsibilities including tenant communication, facilities management, and compliance oversight. Participants must submit electronic bids by 12 September 2025, with the contract award period commencing right after on the same day.

This tender presents a significant opportunity for firms specialising in property management services, offering a contract valued at £15,173,412. Businesses with expertise in commercial, rural, and forestry property management and a strong understanding of community engagement and sustainability practices will find this competition particularly fruitful. The requirements include liaising with stakeholders and ensuring harmonious tenant relations while adhering to Crown Estate Scotland's strategic goals. Engaging in this tender could facilitate substantial growth and credibility for businesses adept in managing diverse real estate portfolios and those willing to adapt to the long-term customer partnership ethos espoused by the Crown Estate.

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Notice Information

Notice Title

Managing Agents Services 2026: Commercial, Rural & Forestry

Notice Description

Crown Estate Scotland is seeking to appoint Managing Agents to manage its Rural and Commercial property portfolio in Scotland. The Crown Estate Scotland portfolio has been sub-divided into 6 (six) Lots for the purposes of this tender exercise as follows: Lot 1 - Commercial Property, Lot 2 - Rural North, Lot 3 - Rural South, Lot 4 - Rural North and Rural South Lot 5 - Forestry North Lot 6 - Forestry South.

Lot Information

Forestry - South

The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser's staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement. Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser's staff and any other Rural Service Providers. Please see ITT for full details.. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Commercial Property

This lot comprises the following commercial properties: 39-41 George Street, Edinburgh - the asset comprises a ground and basement retail unit and four floors of office suites within a B-listed building, including basement car parking and cycle storage, lifts and on-street entrance lobby with concierge facility. Property management of one retail lease, plus 5 office suites leases (1 vacant), one sub-station lease. Facilities management and management of service charges. 2 Cartsburn Street, Greenock - a new build development (2024) consisting of a Food & Beverage Drive Thru, 7 twin EV charging stations and small sub-station. Property management of three tenants and three FRI leases and associated grounds maintenance and any service charges. 23-27 Dunedin Street, Edinburgh - three industrial units used as an indoor climbing wall and gym/fitness facilities. Property management of two tenants and three FRI leases and any service charges. Stoneyetts Drive, Woodilee, Lenzie - a new purpose-built nursery opened in 2025. Property management of one FRI lease. This portfolio will encompass any additional acquisitions made during the contract period and may be adjusted to reflect any asset disposals. The service to be provided includes the full suite asset management of a diverse commercial property portfolio to maximise returns whilst minimising risk and liability. This would involve but not limited to letting advisory, oversight of buildings, communications with tenants and other stakeholders, day-to-day management of the FM providers, and appointing contractors for maintenance to ensure compliance with health & safety laws. Please refer to Schedule 1 of the Services Contract for further information. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Rural North and Rural South ( including Montrose)

The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland which has a property asset value of c. 100m GBP with an approximate rent roll of c.2.7m GBP(March 2024). The current Scottish Rural portfolio extends to approximately 35,324 ha (87,287 acres) and consists of c. 642 agreements across four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 2 and therefore 4 includes an area of more recently acquired development land at Montrose (50 ha,123 acres). Lot 4 will be awarded instead of Lots 2 and 3 should it offer the Best Value solution. There will be no restrictions on the number of lots a tenderer will be able to bid for, however if bidding for Lot 4, you must also submit bids for Lots 2 and 3 (separate Pricing Schedules).. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Rural North including Montrsoe

The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland. The current Scottish Rural portfolio consists of four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lots 2 comprises of Fochabers and Glenlivet Estates, and may also include an area of more recently acquired development land at Montrose (50 ha,123 acres). Please refer to Schedule 1 of the Services Contract for further information.. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Rural South

The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland. The current Scottish Rural portfolio extends to four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 3 consists of Whitehill and Applegirth Estates.. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Forestry - North

The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser's staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement. Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser's staff and any other Rural Service Providers. Please see ITT for full details.. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000804117
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536463
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70330000 - Property management services of real estate on a fee or contract basis

70331000 - Residential property services

70332000 - Non-residential property services

70332200 - Commercial property management services

Notice Value(s)

Tender Value
£15,173,412 £10M-£100M
Lots Value
£29,352,824 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20256 months ago
Submission Deadline
12 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Minimum of 5 years, to a maximum of 9 years

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROWN ESTATE SCOTLAND
Contact Name
Not specified
Contact Email
procurement@crownestatescotland.com
Contact Phone
+44 7586570421

Buyer Location

Locality
EDINBURGH
Postcode
EH3 9GL
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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            },
            {
                "id": "AUG536463-26",
                "title": "Marked up version of the Terms and Conditions, setting out the changes made due to tenderer feedback",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=26",
                "datePublished": "2025-08-27T14:31:36Z",
                "dateModified": "2025-08-27T14:31:36Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG536463-27",
                "title": "Tenancy Schedule for Commercial Assets",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=27",
                "datePublished": "2025-09-03T15:30:58Z",
                "dateModified": "2025-09-03T15:30:58Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG536463-28",
                "title": "Service Charge Budget George Street",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=28",
                "datePublished": "2025-09-03T15:33:47Z",
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                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG536463-29",
                "title": "Answers to Late Questions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536463&idx=29",
                "datePublished": "2025-09-04T09:58:32Z",
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        ],
        "lots": [
            {
                "id": "6",
                "title": "Forestry - South",
                "description": "The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser's staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement. Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser's staff and any other Rural Service Providers. Please see ITT for full details.. Please see ITT document and Services Contract for further details",
                "status": "active",
                "value": {
                    "amount": 367000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Understanding of the Core Service Requirements",
                            "description": "20%"
                        },
                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 24 months extension options"
                }
            },
            {
                "id": "1",
                "title": "Commercial Property",
                "description": "This lot comprises the following commercial properties: 39-41 George Street, Edinburgh - the asset comprises a ground and basement retail unit and four floors of office suites within a B-listed building, including basement car parking and cycle storage, lifts and on-street entrance lobby with concierge facility. Property management of one retail lease, plus 5 office suites leases (1 vacant), one sub-station lease. Facilities management and management of service charges. 2 Cartsburn Street, Greenock - a new build development (2024) consisting of a Food & Beverage Drive Thru, 7 twin EV charging stations and small sub-station. Property management of three tenants and three FRI leases and associated grounds maintenance and any service charges. 23-27 Dunedin Street, Edinburgh - three industrial units used as an indoor climbing wall and gym/fitness facilities. Property management of two tenants and three FRI leases and any service charges. Stoneyetts Drive, Woodilee, Lenzie - a new purpose-built nursery opened in 2025. Property management of one FRI lease. This portfolio will encompass any additional acquisitions made during the contract period and may be adjusted to reflect any asset disposals. The service to be provided includes the full suite asset management of a diverse commercial property portfolio to maximise returns whilst minimising risk and liability. This would involve but not limited to letting advisory, oversight of buildings, communications with tenants and other stakeholders, day-to-day management of the FM providers, and appointing contractors for maintenance to ensure compliance with health & safety laws. Please refer to Schedule 1 of the Services Contract for further information. Please see ITT document and Services Contract for further details",
                "status": "active",
                "value": {
                    "amount": 383000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Understanding of the Core Service Requirements",
                            "description": "15%"
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                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
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                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 24 months extension options"
                }
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            {
                "id": "4",
                "title": "Rural North and Rural South ( including Montrose)",
                "description": "The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland which has a property asset value of c. 100m GBP with an approximate rent roll of c.2.7m GBP(March 2024). The current Scottish Rural portfolio extends to approximately 35,324 ha (87,287 acres) and consists of c. 642 agreements across four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 2 and therefore 4 includes an area of more recently acquired development land at Montrose (50 ha,123 acres). Lot 4 will be awarded instead of Lots 2 and 3 should it offer the Best Value solution. There will be no restrictions on the number of lots a tenderer will be able to bid for, however if bidding for Lot 4, you must also submit bids for Lots 2 and 3 (separate Pricing Schedules).. Please see ITT document and Services Contract for further details",
                "status": "active",
                "value": {
                    "amount": 14179412,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Understanding of the Core Service Requirements",
                            "description": "15%"
                        },
                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
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                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 24 months extension options"
                }
            },
            {
                "id": "2",
                "title": "Rural North including Montrsoe",
                "description": "The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland. The current Scottish Rural portfolio consists of four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lots 2 comprises of Fochabers and Glenlivet Estates, and may also include an area of more recently acquired development land at Montrose (50 ha,123 acres). Please refer to Schedule 1 of the Services Contract for further information.. Please see ITT document and Services Contract for further details",
                "status": "active",
                "value": {
                    "amount": 9616412,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Understanding of the Core Service Requirements",
                            "description": "15%"
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                            "description": "30%"
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                "contractPeriod": {
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                "hasRenewal": true,
                "renewal": {
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                "id": "3",
                "title": "Rural South",
                "description": "The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland. The current Scottish Rural portfolio extends to four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 3 consists of Whitehill and Applegirth Estates.. Please see ITT document and Services Contract for further details",
                "status": "active",
                "value": {
                    "amount": 4563000,
                    "currency": "GBP"
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                            "type": "quality",
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                            "description": "15%"
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                "status": "active",
                "value": {
                    "amount": 244000,
                    "currency": "GBP"
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            "date": "2025-09-12T13:00:00Z"
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            "electronicInvoicingPolicy": "allowed"
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        "coveredBy": [
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        "otherRequirements": {
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        "selectionCriteria": {
            "criteria": [
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                    "type": "suitability",
                    "description": "Please refer to SPD module for details relevant to this tender."
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            "bidValidityPeriod": {
                "endDate": "2026-02-02T00:00:00Z"
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        "classification": {
            "id": "70330000",
            "scheme": "CPV"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "Minimum of 5 years, to a maximum of 9 years"
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        "legalBasis": {
            "id": "32014L0024",
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    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
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            "scheme": "EU-OJ",
            "identifier": "2020/S 149-366580"
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    "description": "Whilst CES aims to award contracts to enable a commencement date of the 1st April 2026, should circumstances require it then CES reserves the right to implement a later commencement date. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804117. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Purchaser is keen to see the following Community benefits in particular:- Provision of apprenticeships Sub-contracting of contracts to SMEs Sub-contracting to Supported Businesses Any other Community benefits related to the subject matter of the contract (SC Ref:804117) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=804117",
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