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Managing Agents Services 2026: Commercial, Rural & Forestry

Crown Estate Scotland

This public procurement record has 2 releases in its history.

Award

14 Sep 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

06 Aug 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Crown Estate Scotland procured managing-agent services for its Scottish property portfolio, covering commercial property, rural estates and forestry. The work spans full asset management of commercial assets, including lettings advice, tenant and stakeholder communications, facilities-management oversight, service-charge administration, contractor appointments, and health and safety compliance. Rural services cover estates at Fochabers, Glenlivet, Whitehill, Applegirth and development land at Montrose, while forestry lots provide call-off support and liaison rather than full forestry management. The portfolio is divided into six service areas: Commercial Property, Rural North, Rural South, Rural North and South, Forestry North, and Forestry South. Delivery is across Scotland, with the buyer based in Edinburgh. The main service category is property management and related real-estate services (CPV 70330000).

This procurement is complete and has been awarded through an open procedure. Bids closed on 12 September 2025 at 12:00, with evaluation beginning at 13:00. The estimated procurement value was £15,173,412. Contracts were awarded for Commercial Property to ESR Europe PM LTD at £396,900, for Rural North and Rural South including Montrose to Bidwells at £10,800,000, and for Forestry South to Savills (UK) Ltd at £225,000. The corresponding contracts were signed on 2 July 2026, 29 May 2026 and 10 August 2026 respectively, with services due to commence on 1 July 2026. Each awarded lot has a 1,800-day term and two possible 24-month extensions. Evaluation included quality for understanding core service requirements, weighted at 15% or 20% by lot, and price at 30%.

This award shows demand for property and estate-management suppliers able to operate across a substantial Scottish rural portfolio, a varied commercial property portfolio and forestry estates. Relevant capability includes managing leases and tenants, service charges, facilities-management providers, maintenance contractors, compliance, lettings advice and relationships with communities and other stakeholders. Rural specialists would need experience managing extensive landholdings, multiple estates, agreements and development land; forestry providers would need to supply responsive call-off support while working alongside the purchaser’s staff and other rural service providers. Credible competitors should be able to demonstrate a clear understanding of the core service requirements, provide named staff with appropriate qualifications, and manage quality, risk and stakeholder relationships. The procurement attracted SME participation, indicating that smaller capable firms may compete directly or through suitable delivery arrangements.

How relevant is this notice?

Notice Information

Notice Title

Managing Agents Services 2026: Commercial, Rural & Forestry

Notice Description

Crown Estate Scotland is seeking to appoint Managing Agents to manage its Rural and Commercial property portfolio in Scotland. The Crown Estate Scotland portfolio has been sub-divided into 6 (six) Lots for the purposes of this tender exercise as follows: Lot 1 - Commercial Property, Lot 2 - Rural North, Lot 3 - Rural South, Lot 4 - Rural North and Rural South Lot 5 - Forestry North Lot 6 - Forestry South.

Lot Information

Forestry - South

The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser's staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement. Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser's staff and any other Rural Service Providers. Please see ITT for full details.. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Commercial Property

This lot comprises the following commercial properties: 39-41 George Street, Edinburgh - the asset comprises a ground and basement retail unit and four floors of office suites within a B-listed building, including basement car parking and cycle storage, lifts and on-street entrance lobby with concierge facility. Property management of one retail lease, plus 5 office suites leases (1 vacant), one sub-station lease. Facilities management and management of service charges. 2 Cartsburn Street, Greenock - a new build development (2024) consisting of a Food & Beverage Drive Thru, 7 twin EV charging stations and small sub-station. Property management of three tenants and three FRI leases and associated grounds maintenance and any service charges. 23-27 Dunedin Street, Edinburgh - three industrial units used as an indoor climbing wall and gym/fitness facilities. Property management of two tenants and three FRI leases and any service charges. Stoneyetts Drive, Woodilee, Lenzie - a new purpose-built nursery opened in 2025. Property management of one FRI lease. This portfolio will encompass any additional acquisitions made during the contract period and may be adjusted to reflect any asset disposals. The service to be provided includes the full suite asset management of a diverse commercial property portfolio to maximise returns whilst minimising risk and liability. This would involve but not limited to letting advisory, oversight of buildings, communications with tenants and other stakeholders, day-to-day management of the FM providers, and appointing contractors for maintenance to ensure compliance with health & safety laws. Please refer to Schedule 1 of the Services Contract for further information. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Rural North and Rural South ( including Montrose)

The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland which has a property asset value of c. 100m GBP with an approximate rent roll of c.2.7m GBP(March 2024). The current Scottish Rural portfolio extends to approximately 35,324 ha (87,287 acres) and consists of c. 642 agreements across four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 2 and therefore 4 includes an area of more recently acquired development land at Montrose (50 ha,123 acres). Lot 4 will be awarded instead of Lots 2 and 3 should it offer the Best Value solution.. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Rural North including Montrsoe

The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland. The current Scottish Rural portfolio consists of four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lots 2 comprises of Fochabers and Glenlivet Estates, and may also include an area of more recently acquired development land at Montrose (50 ha,123 acres). Please refer to Schedule 1 of the Services Contract for further information.. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Rural South

The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland. The current Scottish Rural portfolio extends to four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 3 consists of Whitehill and Applegirth Estates.. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Forestry - North

The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser's staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement. Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser's staff and any other Rural Service Providers. Please see ITT for full details.. Please see ITT document and Services Contract for further details

Renewal: 2 x 24 months extension options

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000804117
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564445
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70330000 - Property management services of real estate on a fee or contract basis

70331000 - Residential property services

70332000 - Non-residential property services

70332200 - Commercial property management services

Notice Value(s)

Tender Value
£15,173,412 £10M-£100M
Lots Value
£29,352,824 £10M-£100M
Awards Value
Not specified
Contracts Value
£11,421,900 £10M-£100M

Notice Dates

Publication Date
14 Sep 20261 months ago
Submission Deadline
12 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Minimum of 5 years, to a maximum of 9 years

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Crown Estate Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 9GL
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
3
Supplier Names

ESR Europe PM Limited

Bidwells

Savills

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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