Photographic Management Services Framework

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000804189-2025-10-03T00:00:00Z",
    "date": "2025-10-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000804189",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-64",
            "name": "Scottish Enterprise",
            "identifier": {
                "legalName": "Scottish Enterprise"
            },
            "address": {
                "streetAddress": "Atrium Court, 50 Waterloo Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G2 6HQ"
            },
            "contactPoint": {
                "name": "Gordon Hutton",
                "email": "gordon.hutton@scotent.co.uk",
                "telephone": "+44 1414686024",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "04",
                        "description": "Economic affairs",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.scottish-enterprise.com/"
            }
        },
        {
            "id": "org-63",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "org-4",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "Victoria Quay",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH6 6QQ"
            },
            "contactPoint": {
                "name": "Marc Jones",
                "email": "marc.jones@gov.scot",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.scotland.gov.uk"
            }
        },
        {
            "id": "org-280",
            "name": "Scottish Enterprise",
            "identifier": {
                "legalName": "Scottish Enterprise"
            },
            "address": {
                "streetAddress": "Atrium Court, 50 Waterloo Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G2 6HQ"
            },
            "contactPoint": {
                "email": "gordon.hutton@scotent.co.uk",
                "telephone": "+44 1414686024",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "04",
                        "description": "Economic affairs",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.scottish-enterprise.com/"
            }
        },
        {
            "id": "org-304",
            "name": "PA Media Group Limited",
            "identifier": {
                "legalName": "PA Media Group Limited"
            },
            "address": {
                "streetAddress": "The Point, 37 North Wharf Road",
                "locality": "London",
                "region": "UK",
                "postalCode": "W2 1AF"
            },
            "contactPoint": {
                "telephone": "+44 2079637163"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-102",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "PO BOX 23 1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "org-1",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "Marine Directorate, Marine Laboratory, 375 Victoria Road, Torry",
                "locality": "Aberdeen",
                "region": "UKM",
                "postalCode": "AB11 9DB"
            },
            "contactPoint": {
                "name": "Bob McLeod",
                "email": "bob.mcleod@gov.scot",
                "telephone": "+44 1312442500",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.scotland.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Scottish Enterprise",
        "id": "org-280"
    },
    "tender": {
        "id": "P26-0025",
        "title": "Photographic Management Services Framework",
        "description": "The purpose of this ITT is to appoint a single supplier, operating under a Framework Agreement, to provide Photographic Management Services. This will include a web based photographic library to catalogue and allow access to the images by all our staff and also commission photographic work required for Scottish Enterprise across Scotland. We are looking for a single supplier to provide all of the services detailed in the objectives, as set out in the Invitation to Tender, to Scottish Enterprise.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79961000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "22315000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79960000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79961200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 315000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2025-08-18T11:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-08-18T11:00:00Z"
        },
        "documents": [
            {
                "id": "JUL534544",
                "documentType": "contractNotice",
                "title": "Photographic Management Services Framework",
                "description": "The purpose of this ITT is to appoint a single supplier, operating under a Framework Agreement, to provide Photographic Management Services. This will include a web based photographic library to catalogue and allow access to the images by all our staff and also commission photographic work required for Scottish Enterprise across Scotland. We are looking for a single supplier to provide all of the services detailed in the objectives, as set out in the Invitation to Tender, to Scottish Enterprise.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534544",
                "format": "text/html"
            },
            {
                "id": "JUL534544-1",
                "title": "P26-0025 - Invitation to Tender (ITT)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534544&idx=1",
                "datePublished": "2025-07-11T14:50:04Z",
                "dateModified": "2025-07-11T14:50:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL534544-2",
                "title": "P26-0025 - ITT - Appendix 1 - Off-Payroll Working Rules Outcome",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534544&idx=2",
                "datePublished": "2025-07-11T14:50:05Z",
                "dateModified": "2025-07-11T14:50:05Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL534544-3",
                "title": "P26-0025 - ITT - Appendix 1 - Off-Payroll Working Rules Outcome - Justification note",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534544&idx=3",
                "datePublished": "2025-07-11T14:50:05Z",
                "dateModified": "2025-07-11T14:50:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL534544-4",
                "title": "P26-0025 - ITT - Appendix 2 - Tender Response Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534544&idx=4",
                "datePublished": "2025-07-11T14:50:05Z",
                "dateModified": "2025-07-11T14:50:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL534544-5",
                "title": "P26-0025 - ITT - Appendix 3 - Monitoring Information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534544&idx=5",
                "datePublished": "2025-07-11T14:50:05Z",
                "dateModified": "2025-07-11T14:50:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL534544-6",
                "title": "P26-0025 - ITT - Appendix 4 - Information Security Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534544&idx=6",
                "datePublished": "2025-07-11T14:50:05Z",
                "dateModified": "2025-07-11T14:50:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL534544-7",
                "title": "P26-0025 - ITT - Appendix 5 - SE Brand Guidelines",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534544&idx=7",
                "datePublished": "2025-07-11T14:50:05Z",
                "dateModified": "2025-07-11T14:50:05Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL534544-8",
                "title": "P26-0025 - ITT - Appendix 6 - Think Scotland Campaign Guidelines",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534544&idx=8",
                "datePublished": "2025-07-11T14:50:05Z",
                "dateModified": "2025-07-11T14:50:05Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL534544-9",
                "title": "P26-0025 - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534544&idx=9",
                "datePublished": "2025-07-11T14:50:05Z",
                "dateModified": "2025-07-11T14:50:05Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUL534544-10",
                "title": "SPD - Bidder 'Relevant Contract' Climate Change Plan Template 2025",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534544&idx=10",
                "datePublished": "2025-07-11T14:50:05Z",
                "dateModified": "2025-07-11T14:50:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT540574",
                "documentType": "awardNotice",
                "title": "Photographic Management Services Framework",
                "description": "The purpose of this ITT is to appoint a single supplier, operating under a Framework Agreement, to provide Photographic Management Services. This will include a web based photographic library to catalogue and allow access to the images by all our staff and also commission photographic work required for Scottish Enterprise across Scotland. We are looking for a single supplier to provide all of the services detailed in the objectives, as set out in the Invitation to Tender, to Scottish Enterprise.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540574",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The purpose of this ITT is to appoint a single supplier, operating under a Framework Agreement, to provide Photographic Management Services. This will include a web based photographic library to catalogue and allow access to the images by all our staff and also commission photographic work required for Scottish Enterprise across Scotland. We are looking for a single supplier to provide all of the services detailed in the objectives, as set out in the Invitation to Tender, to Scottish Enterprise.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial Framework period will be for 36 months with the option to extend by 1 period of 12 months."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2025-08-18T11:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Q4B.1.b - Bidders will be expected to have an average yearly turnover of a minimum of GBP80,000 for the last 2 years. Scottish Enterprise reserves the right to exclude bidders who don't meet this requirement. Q4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. Scottish Enterprise reserves the right to exclude bidders who don't meet this requirement. Q4B.4 - Bidders will be expected to state the value(s) for the following financial ratio(s): Liquidity ratio, greater than or equal to 0.80. The liquidity ratio is calculated as current assets minus inventory (stock) divided by current liabilities for each of the last two years and the average of these equals the ratio. Scottish Enterprise reserves the right to exclude bidders who don't meet this requirement. Q4B.5.1 - Please confirm below whether you already have or can commit to obtain, prior to the commencement of the contract, the appropriate levels of insurance for this contract. Bidders that do not already have, or cannot commit to obtain insurances may be excluded from further participation in this procurement exercise. Scottish Enterprise reserves the right to exclude bidders who don't meet this requirement. - Employer's (Compulsory) Liability Insurance - GBP5,000,000 - Public Liability Insurance - to an appropriate level determined by the bidder - Professional Indemnity Insurance - to an appropriate level determined by the bidder"
                },
                {
                    "type": "technical",
                    "description": "Q4C.1.2 - Bidders will be required to provide 2 relevant examples of similar commissions in which they have been involved. Each example should be no more than 200 words and include a description of the key outputs delivered, duration, value and the customer/client. Bidders can submit examples in a separate document to allow room to provide details of the service provided. These will be evaluated on a PASS/FAIL basis. Pass equals providing 2 examples detailing relevant experience to deliver the service. Fail equals failure to provide 2 examples detailing relevant experience to deliver the service. Q4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in II.2.4 in the Find a Tender Service, Contract Notice or relevant section of the Site Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their director, which improves the payment performance. Q4C.7 - Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements: Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to: - a completed copy of the Bidder 'relevant contract' Climate Change Plan Template, including planned projects and actions to reduce the bidder's carbon emissions. This does not need to contain calculated carbon emissions. This will be evaluated on a Pass/Fail basis as follows: PASS - Production and submission of a Bidder Climate Change Plan that has been reviewed and signed off by the Board of Directors (or equivalent management body) FAIL - No Bidder Climate Change Plan produced and submitted that has been reviewed and signed off by the Board of Directors (or equivalent management body) Q4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "classification": {
            "id": "79961000",
            "scheme": "CPV"
        },
        "reviewDetails": "In the first instance, contact the Head of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: https://www.scottish-enterprise.com/help/contact-us. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "This is a relevant climate change contract, bidders are required to complete and return the attached Climate Change Plan template. SPD Statement for 2A.17 - Form of Participation (Notably as part of a group, consortium, joint venture or similar). Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation. SPD Statement for 2C.1 - Where the main bidder relies on the capacities of other entities in order to meet the selection criteria, the bidder must provide a separate SPD response setting out the information required under SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria; and Part V (if applicable) for each of the entities concerned. SPD Statement for 2D.1 - If the bidder proposes to subcontract any part(s) of the service and those sub-contractors are not relied upon, they should arrange for a separate SPD response from each potential subcontractor. The subcontractors must complete the relevant parts of the SPD (Scotland) (Sections A and B of Part II and Part III only) to self-declare whether there are grounds for their exclusion. [This may be requested at the selection stage or prior to the subcontractor commencing work on the contract.] (SC Ref:811992)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804189"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804189"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "P26-0025",
            "suppliers": [
                {
                    "id": "org-304",
                    "name": "PA Media Group Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "P26-0025",
            "awardID": "P26-0025",
            "status": "active",
            "value": {
                "amount": 315000,
                "currency": "GBP"
            },
            "dateSigned": "2025-10-01T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2025/S 000-039341"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "781",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "782",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "783",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "784",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "785",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}