Notice Information
Notice Title
Procurement of a Cloud-Based Financial Management System
Notice Description
Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting. The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support. The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an initial five months of implementation.
Lot Information
Lot 1
Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting. The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support. The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an additional five months for prior implementation.. The full Invitation to Tender (ITT), Technical Specification, and Pricing Schedule must be completed as part of each tender response. Clarifications may be submitted via PCS prior to the deadline stated. Tenderers must demonstrate their ability to deliver the system and associated services in time for a go-live date of 1 April 2026.
Options: Albyn reserves the right to procure optional additional services, such as ad-hoc support, project work, or integrations with other systems. These must be clearly priced as optional items in the tender submission, as outlined in Appendix 3 of the ITT.
Renewal: The contracting authority reserves the right to extend or renew the contract beyond the initial 53-month term, subject to mutual agreement and satisfactory performance, with terms to be negotiated at the time of extension.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000804870
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544685
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48442000 - Financial systems software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £86,125 Under £100K
Notice Dates
- Publication Date
- 2 Dec 20252 months ago
- Submission Deadline
- 22 Aug 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 24 Nov 20253 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ALBYN HOUSING SOCIETY LIMITED
- Contact Name
- William Blandford
- Contact Email
- william.blandford@albynhousing.org.uk
- Contact Phone
- +44 01349855966
Buyer Location
- Locality
- ROSS-SHIRE
- Postcode
- IV18 0DL
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM6 Highlands and Islands
-
- Local Authority
- Highland
- Electoral Ward
- Cromarty Firth
- Westminster Constituency
- Caithness, Sutherland and Easter Ross
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535046&idx=4
15th August 2025 - Clarification of intentions for expense claim handling. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535046&idx=3
6th August 2025 - Responses to questions that arose during the supplier information session on 01082025. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535046&idx=1
21st July 2025 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535046&idx=2
21st July 2025 - Technical Specification -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535046
Procurement of a Cloud-Based Financial Management System - Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting. The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support. The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an initial five months of implementation. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544685
Procurement of a Cloud-Based Financial Management System - Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting. The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support. The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an initial five months of implementation.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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