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Procurement of a Cloud-Based Financial Management System

Albyn Housing Society Limited

This public procurement record has 2 releases in its history.

Award

02 Dec 2025 at 00:00

PCS Notice - Website Contract Award Notice
Tender

21 Jul 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Albyn Housing Society Limited is conducting an open procurement for a cloud-based Financial Management System (FMS) intended to replace their existing platform. This procurement opportunity, located in the Highlands of Scotland, falls under the industry category of housing and community amenities. The procedure is in the tender stage, with the tender submission deadline set for 22 August 2025 at 12:00 PM. The contract, which will have a fixed term of four years starting with a go-live date of 1 April 2026, encompasses system implementation, configuration, and ongoing support, aiming to serve multi-entity financial management and comply with UK accounting standards.

This tender offers substantial opportunities for growth, particularly for businesses with experience in providing financial management systems to regulated environments like social housing. Ideal candidates would be those with proven expertise in system integration and possessing the necessary qualifications and certifications such as ISO 9001 or ISO/IEC 27001. Opportunities for additional services such as ad-hoc support or system integrations exist, which should be priced as optional in bids. Suppliers should demonstrate strong governance, risk management, and environmentally responsible practices, aligning with relevant financial and data protection regulations.

How relevant is this notice?

Notice Information

Notice Title

Procurement of a Cloud-Based Financial Management System

Notice Description

Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting. The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support. The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an initial five months of implementation.

Lot Information

Lot 1

Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting. The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support. The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an additional five months for prior implementation.. The full Invitation to Tender (ITT), Technical Specification, and Pricing Schedule must be completed as part of each tender response. Clarifications may be submitted via PCS prior to the deadline stated. Tenderers must demonstrate their ability to deliver the system and associated services in time for a go-live date of 1 April 2026.

Options: Albyn reserves the right to procure optional additional services, such as ad-hoc support, project work, or integrations with other systems. These must be clearly priced as optional items in the tender submission, as outlined in Appendix 3 of the ITT.

Renewal: The contracting authority reserves the right to extend or renew the contract beyond the initial 53-month term, subject to mutual agreement and satisfactory performance, with terms to be negotiated at the time of extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000804870
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544685
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48442000 - Financial systems software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£86,125 Under £100K

Notice Dates

Publication Date
2 Dec 20258 months ago
Submission Deadline
22 Aug 2025Expired
Future Notice Date
Not specified
Award Date
24 Nov 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Albyn Housing Society Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERGORDON
Postcode
IV18 0DL
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Cromarty Firth
Westminster Constituency
Caithness, Sutherland and Easter Ross

Supplier Information

Number of Suppliers
1
Supplier Name

HomeMaster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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