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Servicing and Maintenance of Automatic Doors

Lothian Health Board

This public procurement record has 2 releases in its history.

Award

28 Apr 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

11 Dec 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process overseen by the Lothian Health Board involved purchasing services for the servicing and maintenance of automatic doors across NHS Lothian locations, including Edinburgh, in the UKM75 region. Focusing on the health industry category, the open procedure procurement culminated in awarding contracts on 28 April 2026. The process emphasised routine servicing, inspections, and optional installations for contracts valued up to £50,000. The procurement stage reached completion, transitioning from the tender process initiated in December 2025 through its award phase and signing of contracts in April 2026, with contract periods set to last three years, with options for extension. The suppliers involved were Record UK and Dasco Entrance Technology LTD, tasked with different lots under this contract. The procurement method enabled several submissions, utilising electronic means through the Public Contracts Scotland portal. Additional requirements included significant insurance coverage and qualification verifications in key areas like technical standards and environmental management, ensuring suitability for complex installations and maintenance tasks across the board.

This tender presents substantial business growth opportunities, particularly for companies specialising in automatic door systems, maintenance, and installations—a field requiring expertise and certifications in technical quality and compliance with industry standards. Businesses that hold the necessary health and safety management credentials, environmental management systems, and are affiliated with recognised associations such as ADSA or ADIA stand well-suited to compete. Large and medium enterprises with a stable turnover profile would find ample opportunity to engage, supporting NHS operations given their emphasis on compliance with British and European standards. With contractual terms allowing for potential renewals, this tender not only offers a predictable income stream but reinforces corporate visibility and community engagement through stipulated community benefits. This initiative places companies in a unique position to leverage their capabilities for both immediate contract services and the larger regional enterprise ecosystem, fostering both operational and organisational growth in line with public procurement standards.

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Notice Information

Notice Title

Servicing and Maintenance of Automatic Doors

Notice Description

1.1.1 The procurement, pursuant to which this Invitation to Tender ("ITT") is issued, seeks a suitably qualified and certified contractor to undertake inspections, routine servicing and maintenance of automatic doors; repair and / or replacement of parts, and the optional new installs up to 50k GBP

Lot Information

Planned Preventive Maintenance (PPM)

NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake all inspections, routine servicing and maintenance; repair and / or replacement of parts identified during maintenance visits; call outs to reset or to repair as necessary all to ensure the satisfactory operation of the automatic doors (the "Services") for all types including sliding, bi-folding, revolving, both closed and open protocol within all locations throughout NHS Lothian.

Renewal: Options to extend the Contract by 2 x 12 months

Manufacture, Supply & Install of Automatic Doors

2.2.6 All replacement equipment supplied by the Contractor must be compatible with the existing system and associated control equipment, comply with the relevant British Standards and carry the appropriate identification mark (Kite marked and CE/UKCA marked. The Contractor must enquire with the Board about the potential use of relevant equipment from existing units before acquiring new equipment.

Renewal: Options to extend the Contract by 2 x 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000805099
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554712
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

44221200 - Doors

45421100 - Installation of doors and windows and related components

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,085,250 £1M-£10M

Notice Dates

Publication Date
28 Apr 20264 months ago
Submission Deadline
29 Jan 2026Expired
Future Notice Date
Not specified
Award Date
2 Apr 20264 months ago
Contract Period
Not specified - Not specified
Recurrence
The contract duration is 3 years with the option to extend for 2 x 12 months.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lothian Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 9DN
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM73 East Lothian and Midlothian, TLM75 City of Edinburgh, TLM78 West Lothian
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

Dasco Entrance Technology LTD

Record UK

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545454
    Servicing and Maintenance of Automatic Doors - 1.1.1 The procurement, pursuant to which this Invitation to Tender ("ITT") is issued, seeks a suitably qualified and certified contractor to undertake inspections, routine servicing and maintenance of automatic doors; repair and / or replacement of parts, and the optional new installs up to 50k GBP
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554712
    Servicing and Maintenance of Automatic Doors - 1.1.1 The procurement, pursuant to which this Invitation to Tender ("ITT") is issued, seeks a suitably qualified and certified contractor to undertake inspections, routine servicing and maintenance of automatic doors; repair and / or replacement of parts, and the optional new installs up to 50k GBP

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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