Planning

Supplier List for Adaptation, Care, and Repair Works

FIFE COUNCIL

This public procurement record has 1 release in its history.

Planning

04 Aug 2025 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Fife Council is in the planning stage of a procurement process to establish a supplier list for adaptation, care, and repair works in privately owned properties referred by Fife Council Housing Services. This project involves major permanent adaptations, including the installation of wet floor shower areas, property extensions, kitchen adaptations, and the creation of level external access, all intended to serve the needs of residents across Fife. Taking place in the UKM72 region, this works project with an estimated value of £260,000, is currently in the planning phase. Interested contractors must submit their applications by 4th September 2025, 12:00. The procurement method involves tendering a list of approved contractors who will adhere to the SBCC terms and conditions. The criteria for acceptance include due diligence checks such as financial assessments and insurance verifications.

This procurement opportunity offers significant business growth potential, particularly for companies skilled in residential adaptations and those who specialise in working with local councils. Small to medium-sized enterprises, particularly those with experience in the construction industry, and those capable of meeting stringent due diligence and insurance requirements, would be well-suited to compete. The requirements for immediate emergency response capabilities and specific certifications such as NICEIC accreditation suggest substantial opportunities for businesses with both the technical ability and the flexibility to respond quickly to needs in the Fife area. As no VAT is chargeable on disability adaptations, businesses that understand these regulations will find additional financial benefits. Overall, this tender opens up a steady flow of projects aligned with public service goals, potentially leading to long-term contractual relationships.

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Notice Information

Notice Title

Supplier List for Adaptation, Care, and Repair Works

Notice Description

Fife Council is seeking to establish a list of approved contractors to carry out major permanent adaptations. This includes but is not limited to, the installation of wet floor areas and associated works in privately owned properties referred by Fife Council Housing Services. Other works may include extensions, kitchen adaptations, and the creation of level external access. Once a property is referred, the end user will obtain supplier quotations. Fife Council will review the quotes for acceptance based on best value, adherence to specification and meeting the assessed needs. Upon acceptance of the quotation, the works may commence. All works will be carried out under SBCC terms and conditions. Supplier Requirements and Due Diligence Before being added to the approved supplier list, the following due diligence will be conducted: Financial check: A CreditSafe financial assessment. Insurance Level: minimum insurance level is required. The successful Tenderer will be required to provide evidence of appropriate insurance policies prior to commencement of the Framework. The values of the policies must be as follows: Employer's Liability - GPB 10 million Public Liability (including Product Liability where appropriate) - GBP 5 million Professional Negligence - GBP 1 million The Contractor will be required to have the specified sum of Professional Negligence insurance in place for a period of up to 2 years after the end of the work. Vehicle Insurance - evidence of this for contracts where vehicles used. Insurance levels will be reviewed for each individual work package. PVG: might be required Accreditation: NICEIC or equivalent, Asbestos Awareness, Working at height regulation, CDM regulations, Workplace health, safety and welfare regulation 1992. (FC link H&S) Specifications: Contractors must comply with the specifications. (see the attached documents) Project examples: Submission of three examples of similar projects completed within the past three years, including experience of building warrants and planning applications. This work might be supported by the in-house team however an awareness of these would be beneficial. References: Provision of two relevant references. Emergency response capability: Suppliers must be able to respond to emergency repair requests within two hours. No VAT on Disability adaptation: Contractors have to claim it. Contractors who fail to meet performance expectations or do not deliver works to the agreed standard may be removed from the approved list.

Lot Information

Lot 1

Fife Council is seeking to establish a list of approved contractors to carry out major permanent adaptations. This includes but is not limited to, the installation of wet floor areas and associated works in privately owned properties referred by Fife Council Housing Services. Other works may include extensions, kitchen adaptations, and the creation of level external access. Once a property is referred, the end user will obtain supplier quotations. Fife Council will review the quotes for acceptance based on best value, adherence to specification and meeting the assessed needs. Upon acceptance of the quotation, the works may commence. All works will be carried out under SBCC terms and conditions. Supplier Requirements and Due Diligence Before being added to the approved supplier list, the following due diligence will be conducted: Financial check: A CreditSafe financial assessment. Insurance Level: minimum insurance level is required. The successful Tenderer will be required to provide evidence of appropriate insurance policies prior to commencement of the Framework. The values of the policies must be as follows: Employer's Liability - GBP10 million Public Liability (including Product Liability where appropriate) - GBP5 million Professional Negligence - GBP1 million The Contractor will be required to have the specified sum of Professional Negligence insurance in place for a period of up to 2 years after the end of the work. Vehicle Insurance - evidence of this for contracts where vehicles used. PVG: might be required Accreditation: NICEIC or equivalent, Asbestos Awareness, Working at height regulation, CDM regulations, Workplace health, safety and welfare regulation 1992. (FC link H&S) Specifications: Contractors must comply with the specifications. (see the attached documents) Project examples: Submission of three examples of similar projects completed within the past three years, including experience of building warrants and planning applications. This work might be supported by the in-house team however an awareness of these would be beneficial. References: Provision of two relevant references. Emergency response capability: Suppliers must be able to respond to emergency repair requests within two hours. No VAT on Disability adaptation: Contractors have to claim it. Contractors who fail to meet performance expectations or do not deliver works to the agreed standard may be removed from the approved list.. The contractor must be able to respond to emergency repair requests within two hours. Submissions will be rejected if this requirement cannot be met due to distance or lack of engineering availability within the Fife area.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000805125
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536151
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

45211310 - Bathrooms construction work

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
5 Aug 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIFE COUNCIL
Contact Name
Jack Dryburgh
Contact Email
jack.dryburgh@fife.gov.uk
Contact Phone
+44 3451550000

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Post Town
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536151
    Supplier List for Adaptation, Care, and Repair Works - Fife Council is seeking to establish a list of approved contractors to carry out major permanent adaptations. This includes but is not limited to, the installation of wet floor areas and associated works in privately owned properties referred by Fife Council Housing Services. Other works may include extensions, kitchen adaptations, and the creation of level external access. Once a property is referred, the end user will obtain supplier quotations. Fife Council will review the quotes for acceptance based on best value, adherence to specification and meeting the assessed needs. Upon acceptance of the quotation, the works may commence. All works will be carried out under SBCC terms and conditions. Supplier Requirements and Due Diligence Before being added to the approved supplier list, the following due diligence will be conducted: Financial check: A CreditSafe financial assessment. Insurance Level: minimum insurance level is required. The successful Tenderer will be required to provide evidence of appropriate insurance policies prior to commencement of the Framework. The values of the policies must be as follows: Employer's Liability - GPB 10 million Public Liability (including Product Liability where appropriate) - GBP 5 million Professional Negligence - GBP 1 million The Contractor will be required to have the specified sum of Professional Negligence insurance in place for a period of up to 2 years after the end of the work. Vehicle Insurance - evidence of this for contracts where vehicles used. Insurance levels will be reviewed for each individual work package. PVG: might be required Accreditation: NICEIC or equivalent, Asbestos Awareness, Working at height regulation, CDM regulations, Workplace health, safety and welfare regulation 1992. (FC link H&S) Specifications: Contractors must comply with the specifications. (see the attached documents) Project examples: Submission of three examples of similar projects completed within the past three years, including experience of building warrants and planning applications. This work might be supported by the in-house team however an awareness of these would be beneficial. References: Provision of two relevant references. Emergency response capability: Suppliers must be able to respond to emergency repair requests within two hours. No VAT on Disability adaptation: Contractors have to claim it. Contractors who fail to meet performance expectations or do not deliver works to the agreed standard may be removed from the approved list.

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