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Two Year Contract for Gutter Cleaning, Roof Inspection and Roof Safety System Testing Services

Paisley Housing Association

This public procurement record has 2 releases in its history.

Award

20 Oct 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

28 Jul 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Paisley Housing Association procured gutter cleaning, roof inspections and roof safety system testing for properties throughout Paisley. The work includes routine gutter maintenance; inspection of roofs with a comprehensive report for each property; and testing, inspection and certification of each applicable roof safety system. Depending on inspection findings, it may also cover cleaning roof skews, valleys and flashings, moss removal, and minor remedial, repair or improvement work to roof finishes, drainage and disposal systems, and roof services. This is a property maintenance service combining planned cleaning and safety checks with reporting and potential small-scale follow-up repairs. The requirement serves the Association’s housing stock in Paisley, Renfrewshire.

The procurement is complete: Paisley Housing Association selected james mearchent & sons ltd, and the contract is active. The contract was signed on 24 November 2025, for £55,715.34. It was run as an open procedure, with one lot and a two-year contract period; the buyer may extend it by up to three further one-year periods. The estimated procurement value was £138,000, with extensions estimated at £23,000 per year and each two-year period estimated at £46,000, excluding VAT. The submission deadline was 25 August 2025. Bids were assessed against economic and technical selection requirements, including turnover and insurance, relevant experience, staffing and access to suitable tools, plant or technical equipment. Three bids were received, all from SMEs.

This award shows demand from a social housing provider for a supplier able to combine regular gutter maintenance with roof condition inspections, property-level reporting, and testing and certification of roof safety systems. Credible competitors will need to demonstrate relevant delivery experience with two examples, sufficient staff and management capacity, and access to the tools, plant and technical equipment needed for the work. The buyer also assessed financial resilience: bidders needed to meet its turnover threshold and hold, or be able to obtain, employer’s liability and public liability insurance at the required levels. Firms using subcontractors should be able to manage and track a resilient supply chain, pay subcontractors promptly and evidence payment performance. The scope may also suit roofing maintenance businesses capable of undertaking minor repairs and cleaning roof features alongside inspection and safety-testing work.

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Notice Information

Notice Title

Two Year Contract for Gutter Cleaning, Roof Inspection and Roof Safety System Testing Services

Notice Description

The Contract will mainly involve gutter cleaning maintenance, roof inspection and roof safety system testing services throughout Paisley. The Contract will principally include; Gutter cleaning maintenance; Roof inspection services and a comprehensive report prepared by the Contractor for each property; Roof safety system testing, inspections, and certification to each applicable property. The Contract may also include cleaning of roof skews, valleys and flashings, moss removal, and also minor remedial, repair and improvement works to the existing roof finishes, drainage and disposal systems and roof services resulting from the Contractor's roof inspection and report to each property.

Lot Information

Lot 1

Single Stage Tendering and all bidders may submit a tender.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 23000 GBP (excluding VAT) per annum. The anticipated cost excluding VAT is 46000 GBP for every two year period of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000805613
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566936
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

45261920 - Roof maintenance work

50700000 - Repair and maintenance services of building installations

90910000 - Cleaning services

Notice Value(s)

Tender Value
£138,000 £100K-£500K
Lots Value
£138,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£55,715 Under £100K

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
25 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2027 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Paisley Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1HA
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

james mearchent & sons ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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