Award

Award of A4 Accounts Payable Officer 1st August 25 to 31st January 26

SCOTTISH GOVERNMENT

This public procurement record has 1 release in its history.

Award

29 Jul 2025 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The Scottish Government has recently completed a procurement process for the provision of an Accounts Payable Officer service, spanning from 1st August 2025 to 31st January 2026, with an option for a two-month extension. This contract falls within the services industry category and is located in Victoria Quay, Edinburgh. The procurement was conducted through an open procedure, culminating in the award stage as of 28th July 2025. The role is within the Financial Operations Division of the Financial Management Directorate, which is part of the Scottish Government's Finance sector. This division handles various financial operations, including invoice processing and vendor management, and strives to meet a 10-working-day payment commitment to suppliers.

This tender represents an excellent opportunity for businesses to engage with the Scottish Government's financial operations, particularly those specialising in finance and administrative services. Given the emphasis on invoice processing and financial management, organisations with capabilities in accounting, compliance, and vendor relations are well-suited to compete. The role requires adept management of financial systems, robust customer service, and strong IT skills, providing an opportunity for growth and exposure within the public sector, especially for SMEs like Venesky-Brown Recruitment, which has been awarded the contract for £20,142 GBP. This procurement process highlights the potential for businesses to strengthen their involvement in government contracts, enhancing their reputation and experience in high-stakes financial management environments.

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Notice Information

Notice Title

Award of A4 Accounts Payable Officer 1st August 25 to 31st January 26

Notice Description

Award of A4 Accounts Payable Officer 1st August 25 to 31st January 26

Lot Information

Lot 1

One A4 Accounts Payable Officer is required to join the Financial Operations Division within the Financial Management Directorate from 1st August 25 to 31st January 26 with the option for a 2 month extension. The Accounts Payable, Compliance and Vendor Maintenance Branch is one of three branches in Financial Operations Division, in Financial Management Directorate. Financial Operations Division is responsible for the operation, support and development of the corporate Scottish Government finance system, (Oracle Financials), and a number of smaller systems, and provision of related services. The Accounts Payable and Vendor Maintenance Branch consists of three teams, and there will be the opportunity to work flexibly depending on workloads. The branch works in a fast paced environment, to help deliver the 2008 Ministerial commitment to pay all suppliers within 10 working days. The Branch is responsible for invoice processing, dealing with non-compliant invoices, remittance/ payment queries and management of vendors on Oracle. The branch has fifteen staff headed by a C1. Main duties 1. Ensure all invoices and credit notes received are registered/processed within 2 working days 2. Process invoices in accordance with the requirements to achieve the Ministerial 10 day payment target 3. Ensure compliance with all audit requirements, in particular the treatment of copy invoices ensuring that supplier statements are obtained as confirmation of non-payment 4. Ensure that non-compliant invoices have the correct holds and distributions applied and when matching ensure that those holds are lifted and the invoice status is validated 5 .Advise internal and external stakeholders on any payment queries via our Accounts Payable mailbox or through our iFIX system. 6. Prioritise and organise accounts payable tasks in a changing environment to ensure that strong payment performance is achieved 7. Build and maintain good customer service and working relationships across the Scottish Government community to ensure that accounts payable processes are understood and followed accurately and timeously. 8. Use current and future Scottish Government finance systems to manage and process information and assist in its storage, retrieval and presentation. Competencies - Self-Awareness - Team Work - Information Management - Customer Service Essential Criteria 1. Ability to review and manage data, and carry out agreed processes accurately, with knowledge of sound financial management principles. 2. Good IT Skills, especially Microsoft Word, Excel and ERDM 3. Ability to communicate effectively both orally and in writing with colleagues and stakeholders 4. Ability to organise and prioritise your own work

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000805647
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535659
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79620000 - Supply services of personnel including temporary staff

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£20,142 Under £100K

Notice Dates

Publication Date
29 Jul 20256 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH GOVERNMENT
Contact Name
Iain Miller
Contact Email
iain.miller@gov.scot
Contact Phone
+44 412425466

Buyer Location

Locality
GLASGOW
Postcode
G2 8LU
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

VENESKY-BROWN RECRUITMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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