Cleaning Services - MICM (Forres)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000805653-2025-10-14T00:00:00Z",
    "date": "2025-10-14T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000805653",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-18",
            "name": "Highlands and Islands Enterprise",
            "identifier": {
                "legalName": "Highlands and Islands Enterprise"
            },
            "address": {
                "streetAddress": "An Lochran, 10 Inverness Campus",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 5NA"
            },
            "contactPoint": {
                "email": "hieprocurement@hient.co.uk",
                "telephone": "+44 1463383189",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "04",
                        "description": "Economic affairs",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.hie.co.uk"
            }
        },
        {
            "id": "org-19",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "The Inverness Justice Centre, Longman Road",
                "locality": "Inverness",
                "postalCode": "IV1 1AH"
            },
            "contactPoint": {
                "email": "inverness@scotcourts.gov.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-70",
            "name": "Highlands and Islands Enterprise",
            "identifier": {
                "legalName": "Highlands and Islands Enterprise"
            },
            "address": {
                "streetAddress": "An Lochran, 10 Inverness Campus",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 5NA"
            },
            "contactPoint": {
                "email": "hieprocurement@hient.co.uk",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "04",
                        "description": "Economic affairs",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.hie.co.uk"
            }
        },
        {
            "id": "org-213",
            "name": "ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD",
            "identifier": {
                "legalName": "ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD"
            },
            "address": {
                "streetAddress": "Unit 8 Nevis Bank Industrial , Croft Road",
                "locality": "Fort William",
                "region": "UKM63",
                "postalCode": "PH33 6RT"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-72",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Inverness",
                "postalCode": "IV1 1AH"
            },
            "contactPoint": {
                "email": "inverness@scotcourts.gov.uk",
                "telephone": "+44 1463230782",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Highlands and Islands Enterprise",
        "id": "org-70"
    },
    "tender": {
        "id": "COT 0172",
        "title": "Cleaning Services - MICM (Forres)",
        "description": "This is A CONTRACT AWARD NOTICE. HIE requires a suitable qualified and experienced supplier to provide cleaning services at the Manufacturing Innovation Centre Moray (MICM) Forres. It is expected that these services will be required from 03 November 2025 for an initial period of 2 years with HIE having the option to extend for a further period(s) of up to 1 year, and a further period (s) of up to 1 year, not exceeding 2 years following the Initial Term. The initial 2-year budget available to deliver the services is between GBP30,000 and GBP38,000 (excluding VAT).",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90919200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Moray"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM62"
                    },
                    {
                        "region": "UKM62"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 76000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2025-09-02T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-09-02T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUL535894",
                "documentType": "contractNotice",
                "title": "Cleaning Services - MICM (Forres)",
                "description": "HIE requires a suitable qualified and experienced supplier to provide cleaning services at the Manufacturing Innovation Centre Moray (MICM) Forres. It is expected that these services will be required from 03 November 2025 for an initial period of 2 years with HIE having the option to extend for a further period(s) of up to 1 year, and a further period (s) of up to 1 year, not exceeding 2 years following the Initial Term. The initial 2-year budget available to deliver the services is between GBP30,000 and GBP38,000 (excluding VAT).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535894",
                "format": "text/html"
            },
            {
                "id": "JUL535894-1",
                "title": "HIE's Conflict of Interest Policy July 2024",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=1",
                "datePublished": "2025-07-31T09:59:33Z",
                "dateModified": "2025-07-31T09:59:33Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL535894-2",
                "title": "Cyber Security Response Form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=2",
                "datePublished": "2025-07-31T09:59:37Z",
                "dateModified": "2025-07-31T09:59:37Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL535894-3",
                "title": "Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=3",
                "datePublished": "2025-07-31T09:59:38Z",
                "dateModified": "2025-07-31T09:59:38Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUL535894-4",
                "title": "Forms for Signature",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=4",
                "datePublished": "2025-07-31T09:59:38Z",
                "dateModified": "2025-07-31T09:59:38Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL535894-5",
                "title": "Award Criteria Tender Response Form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=5",
                "datePublished": "2025-07-31T09:59:38Z",
                "dateModified": "2025-07-31T09:59:38Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL535894-6",
                "title": "Appendix 1- Scope of Works",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=6",
                "datePublished": "2025-07-31T09:59:38Z",
                "dateModified": "2025-07-31T09:59:38Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL535894-7",
                "title": "Appendix 2 - Cleaning Tasks and Frequencies",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=7",
                "datePublished": "2025-07-31T09:59:38Z",
                "dateModified": "2025-07-31T09:59:38Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUL535894-8",
                "title": "Appendix 3 - Compliance Tasks",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=8",
                "datePublished": "2025-07-31T09:59:38Z",
                "dateModified": "2025-07-31T09:59:38Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "JUL535894-9",
                "title": "Appendix 4 - Floor Plans",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=9",
                "datePublished": "2025-07-31T09:59:38Z",
                "dateModified": "2025-07-31T09:59:38Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "JUL535894-10",
                "title": "Annex 1 - Contractor Annual Return Form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=10",
                "datePublished": "2025-07-31T09:59:39Z",
                "dateModified": "2025-07-31T09:59:39Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL535894-11",
                "title": "Short Form Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=11",
                "datePublished": "2025-07-31T09:59:39Z",
                "dateModified": "2025-07-31T09:59:39Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL535894-12",
                "title": "Scope of Requirements and Guidance",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=12",
                "datePublished": "2025-07-31T09:59:39Z",
                "dateModified": "2025-08-11T10:51:23Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL535894-13",
                "title": "Scope of Requirements and Guidance V2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=13",
                "datePublished": "2025-08-11T10:51:23Z",
                "dateModified": "2025-08-11T10:51:23Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL535894-14",
                "title": "Site Visit (14/8/25) Questions and Answers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=14",
                "datePublished": "2025-08-18T07:35:47Z",
                "dateModified": "2025-08-18T07:35:47Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL535894-15",
                "title": "A list of questions and answers from a site visit on 21/8/25.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535894&idx=15",
                "datePublished": "2025-08-22T10:00:12Z",
                "dateModified": "2025-08-22T10:00:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541360",
                "documentType": "awardNotice",
                "title": "Cleaning Services - MICM (Forres)",
                "description": "This is A CONTRACT AWARD NOTICE. HIE requires a suitable qualified and experienced supplier to provide cleaning services at the Manufacturing Innovation Centre Moray (MICM) Forres. It is expected that these services will be required from 03 November 2025 for an initial period of 2 years with HIE having the option to extend for a further period(s) of up to 1 year, and a further period (s) of up to 1 year, not exceeding 2 years following the Initial Term. The initial 2-year budget available to deliver the services is between GBP30,000 and GBP38,000 (excluding VAT).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541360",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This is a CONTRACT AWARD NOTICE. HIE requires a suitable qualified and experienced supplier to provide cleaning services at the Manufacturing Innovation Centre Moray (MICM), Forres. It is expected that these services will be required from 03 November 2025 for an initial period of 2 years with HIE having the option to extend for a further period or periods of up to 12 months, and a further period or periods of 12 months (together not exceeding 24 months following the Initial Term). The initial 2-year budget available to deliver the services is between GBP30,000 and GBP38,000 (excluding VAT).. The contract award value includes the extension options",
                "status": "complete",
                "value": {
                    "amount": 76000,
                    "currency": "GBP"
                },
                "options": {
                    "description": "HIE reserves the right to modify the contract for reasons including but not limited to: Changes in occupancy level that require increased or reduced services, for example third party tenants occupying or vacating space, number of employees based in the office; - Change in any lease agreements requiring increased or reduced services or resulting in no further services required; e.g. relocation, building closure; - Services required at additional buildings/sites within the local area; - Services required at a different building e.g. HIE moves to another office within the local area; - Increase or decrease tasks to meet additional hygiene measures and/or pandemic restrictions; - Sale of building/part of building; - Amendment to the frequency of tasks; - Change in requirements to accommodate temporary works to the building."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2025-11-03T00:00:00Z",
                    "endDate": "2029-11-02T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "HIE reserve the right to extend the Initial Term by a period or periods together not exceeding 24 months."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-09-02T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The contract will include Key Performance Indicators (KPIs) which can be found within the Tender documentation. Further KPIs and service levels will be developed and agreed between HIE and the contractor to ensure that the management and delivery of services is to agreed performance levels and will be monitored and measured by a variety of reports, surveys and audit systems. KPIs will be based on the service requirements. Appendix 2 details the required frequencies."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "4A2 Bidders must have an up-to-date Basic Disclosure Scotland Certificate for all personnel used to deliver this contract (including cleaning operatives, supervisors and contract managers) or commit to obtain the required certificates prior to contract start."
                },
                {
                    "type": "economic",
                    "minimum": "It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the types and levels of insurance indicated below: 4B5B Employer's (Compulsory) Liability Insurance - GBP 5M for each and every claim. http://www.hse.gov.uk/pubns/hse40.pdf 4B5C Public Liability Insurance - GBP 5M for each and every claim 4B.6 (not scored) HIE as a public body must comply with HMRC IR35 provisions. Therefore, where you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the contract please identify these PSC (s) in your response to 4B.6."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-11-03T00:00:00Z"
            }
        },
        "classification": {
            "id": "90910000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court of the Court of Session.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period."
        }
    },
    "language": "EN",
    "description": "The published contract award value includes the extension options. (SC Ref:812983)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000805653"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000805653"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "COT172",
            "suppliers": [
                {
                    "id": "org-213",
                    "name": "ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD"
                }
            ],
            "relatedLots": [
                "1"
            ],
            "hasSubcontracting": true,
            "subcontracting": {
                "description": "Sanitary bin emptying"
            }
        }
    ],
    "contracts": [
        {
            "id": "COT172",
            "awardID": "COT172",
            "status": "active",
            "value": {
                "amount": 63791.92,
                "currency": "GBP"
            },
            "dateSigned": "2025-10-13T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "695",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "696",
                "measure": "smeBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "697",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "698",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "699",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}