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Cleaning Services - MICM (Forres)

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

14 Oct 2025 at 01:00

PCS Notice - Website Contract Award Notice
Tender

31 Jul 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The "Cleaning Services - MICM (Forres)" procurement process is being conducted by the Highlands and Islands Enterprise, a regional or local agency focused on economic affairs, located at An Lòchran, 10 Inverness Campus, Inverness. The tender is currently at the "active" stage and aims to acquire qualified and experienced suppliers for providing cleaning services at the Manufacturing Innovation Centre Moray (MICM) in Forres, located in the Moray region (UKM62). This open procedure invites electronic submissions up to 12:00 PM on 2nd September 2025, followed by the commencement of services on 3rd November 2025, initially for two years with potential extensions of up to two additional years. The budget for the first two years ranges between GBP 30,000 and GBP 38,000, excluding VAT, and the total maximum contract value can reach GBP 76,000.

This tender represents a substantial business growth opportunity for cleaning service providers who demonstrate expertise in fulfilling contractual obligations for regional economic entities. Small to medium enterprises specializing in cleaning services, who meet criteria like holding up-to-date Basic Disclosure Scotland Certificates for personnel and possessing suitable insurance coverage, are well-positioned to compete. With the possibility of contract extensions and the likelihood of procurement re-tendering upon contract completion, successful bidders can secure long-term partnerships and steady revenue streams while contributing to service excellence at a key manufacturing innovation centre.

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Notice Information

Notice Title

Cleaning Services - MICM (Forres)

Notice Description

This is A CONTRACT AWARD NOTICE. HIE requires a suitable qualified and experienced supplier to provide cleaning services at the Manufacturing Innovation Centre Moray (MICM) Forres. It is expected that these services will be required from 03 November 2025 for an initial period of 2 years with HIE having the option to extend for a further period(s) of up to 1 year, and a further period (s) of up to 1 year, not exceeding 2 years following the Initial Term. The initial 2-year budget available to deliver the services is between GBP30,000 and GBP38,000 (excluding VAT).

Lot Information

Lot 1

This is a CONTRACT AWARD NOTICE. HIE requires a suitable qualified and experienced supplier to provide cleaning services at the Manufacturing Innovation Centre Moray (MICM), Forres. It is expected that these services will be required from 03 November 2025 for an initial period of 2 years with HIE having the option to extend for a further period or periods of up to 12 months, and a further period or periods of 12 months (together not exceeding 24 months following the Initial Term). The initial 2-year budget available to deliver the services is between GBP30,000 and GBP38,000 (excluding VAT).. The contract award value includes the extension options

Options: HIE reserves the right to modify the contract for reasons including but not limited to: Changes in occupancy level that require increased or reduced services, for example third party tenants occupying or vacating space, number of employees based in the office; - Change in any lease agreements requiring increased or reduced services or resulting in no further services required; e.g. relocation, building closure; - Services required at additional buildings/sites within the local area; - Services required at a different building e.g. HIE moves to another office within the local area; - Increase or decrease tasks to meet additional hygiene measures and/or pandemic restrictions; - Sale of building/part of building; - Amendment to the frequency of tasks; - Change in requirements to accommodate temporary works to the building.

Renewal: HIE reserve the right to extend the Initial Term by a period or periods together not exceeding 24 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000805653
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541360
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£76,000 Under £100K
Lots Value
£76,000 Under £100K
Awards Value
Not specified
Contracts Value
£63,791 Under £100K

Notice Dates

Publication Date
14 Oct 202510 months ago
Submission Deadline
2 Sep 2025Expired
Future Notice Date
Not specified
Award Date
13 Oct 202510 months ago
Contract Period
3 Nov 2025 - 2 Nov 2029 4-5 years
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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