Award

PS/25/28 Road Coring and Materials Testing Framework Agreement

EAST AYRSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

East Ayrshire Council, acting as the contracting authority, has initiated a tender process for the "PS/25/28 Road Coring and Materials Testing Framework Agreement", in partnership with South Ayrshire Council under the Ayrshire Roads Alliance. The scope of work includes carriageway and footway surfacing, structural maintenance, and materials testing. The procurement process is at the tender stage, utilising an open procedure. The tender opportunity is notably focused on works within East Ayrshire and South Ayrshire, under industry categories such as construction work and testing services, with an estimated value of £1,950,000. All electronic submissions must be completed by 22 August 2025, with an anticipated award date on the same day.

This tender represents significant business growth opportunities, especially for companies skilled in road construction and materials testing. Potential contractors can secure a place on a framework allowing for multiple lots, each with a specific focus ranging from testing coal tar content in road pavements to investigating soil and ground conditions. The agreement spans two years with possible extensions, making it advantageous for businesses looking for long-term engagements. Besides being financially beneficial, the contract necessitates companies to exhibit thorough quality and environmental management standards, making it ideal for UKAS-accredited firms with robust health, safety, and risk assessment practices. Businesses meeting these criteria can leverage this tender to enhance their credentials and regional influence.

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Notice Title

PS/25/28 Road Coring and Materials Testing Framework Agreement

Notice Description

Ayrshire Roads Alliance (East Ayrshire Council and South Ayrshire Council) is required to deliver a programme of works, including carriageway surfacing, footway surfacing and structural maintenance. Material testing prior to and during the works is required to identify issues during the design stage and ensure the quality of the finished product.

Lot Information

Lot 1 - Coring and Testing to determine Coal Tar Content (Two Stage)

This Lot will cover the sampling and testing of bituminous road pavement materials (generally by extracted road pavement core) to determine if coal tar is present within the layers of the road pavement. The procedure will include for an initial test (generally using the PAK marker paint method) to determine the presence of coal tar and, if coal tar is indicated, laboratory analysis to determine and confirm if coal tar is present and, if so, the amount of coal tar present (Stage 2).

Options: The Framework is divided into lots. The Works identified within each lot are intended to provide a guide as to the type of work which may be instructed under each lot, not to limit the work identified.

Renewal: The Framework Agreement duration is 2 years with the option to extend annually for a further 2 years.

Lot 2 - Lot 2a - Sampling and Testing of Construction Materials and Lot 2b - Sampling and Testing of Bituminous Materials

This Lot will primarily encompass the sampling, testing and analysis of a variety of road construction materials including, but not limited to, the following: Unbound stone/aggregate materials; Cementitious materials bituminous pavement materials including surface dressing; bituminous pavement characteristics (e.g. skid resistance, texture depth, surface regularity and strength)

Options: The Framework is divided into lots. The Works identified within each lot are intended to provide a guide as to the type of work which may be instructed under each lot, not to limit the work identified.

Renewal: The Framework duration is 2 years with the option to extend annually for a further 2 years.

Lot 3 - Testing of Thermoplastic Road Markings

This Lot is for the testing of thermoplastic road markings for Retroflection, Colour, Skid Resistance and Reflection.

Options: The Framework is divided into lots. The Works identified within each lot are intended to provide a guide as to the type of work which may be instructed under each lot, not to limit the work identified.

Renewal: The Framework duration is 2 years with the option to extend annually for a further 2 years (2+1+1).

Lot 4 - Testing of Soil & Ground Conditions

This Lot will encompass a range of site investigation services that will include, but not be limited to: Trial pits to determine ground conditions, material layers, and for material sampling in both superficial deposits/soils and in bituminous pavements. Extraction of soil samples using hand auger techniques. Ground Penetrating Radar survey to identify changes in ground conditions and voids.

Options: The Framework is divided into lots. The Works identified within each lot are intended to provide a guide as to the type of work which may be instructed under each lot, not to limit the work identified.

Renewal: The Framework duration is 2 years with the option to extend annually for a further 2 years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000806175
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544686
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

34922100 - Road markings

34929000 - Highway materials

44100000 - Construction materials and associated items

44110000 - Construction materials

44113000 - Road-construction materials

44113800 - Road-surfacing materials

44113900 - Road-maintenance materials

44811000 - Road paint

45111250 - Ground investigation work

45120000 - Test drilling and boring work

45121000 - Test drilling work

45233120 - Road construction works

45233141 - Road-maintenance works

50230000 - Repair, maintenance and associated services related to roads and other equipment

71631480 - Road-inspection services

71900000 - Laboratory services

90522000 - Services relating to contaminated soil

90732000 - Services related to soil pollution

90732400 - Soil pollution advisory services

90732600 - Soil pollution measurement or monitoring

Notice Value(s)

Tender Value
£1,950,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,950,000 £1M-£10M

Notice Dates

Publication Date
2 Dec 20252 months ago
Submission Deadline
22 Aug 2025Expired
Future Notice Date
Not specified
Award Date
31 Oct 20253 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST AYRSHIRE COUNCIL
Contact Name
Lisa Sneddon, Zoe Wilson
Contact Email
lisa.sneddon@east-ayrshire.gov.uk, zoe.wilson@east-ayrshire.gov.uk
Contact Phone
+44 1563576000

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire

Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
2
Supplier Names

NATIONAL TESTING SERVICES

STANGER TESTING SERVICES

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536098
    PS/25/28 Road Coring and Materials Testing Framework Agreement - Ayrshire Roads Alliance (East Ayrshire Council and South Ayrshire Council) is required to deliver a programme of works, including carriageway surfacing, footway surfacing and structural maintenance. Material testing prior to and during the works is required to identify issues during the design stage and ensure the quality of the finished product.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544686
    PS/25/28 Road Coring and Materials Testing Framework Agreement - Ayrshire Roads Alliance (East Ayrshire Council and South Ayrshire Council) is required to deliver a programme of works, including carriageway surfacing, footway surfacing and structural maintenance. Material testing prior to and during the works is required to identify issues during the design stage and ensure the quality of the finished product.

Open Contracting Data Standard (OCDS)

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                    "type": "suitability",
                    "description": "Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS ISO 9001 (or equivalent). Environmental Management Standards 1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR 2. A Environmental management policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract. The Environmental manual must include documented procedures for; -ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment; -providing employees with training and information on environmental issues, including evidence that the bidder has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties; -checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties; -checking, reviewing and where necessary improving the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals; -dealing with waste (e.g. waste management plans, waste segregation, recycling etc.); -ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder's supply chain."
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                    "type": "economic",
                    "description": "Bidders will be required to have a minimum \"general\" yearly turnover of 250,000 GBP for the last 3 years. Please provide a copy of your annual accounts for the previous 3 years showing the required turnover level is met. The Council may commission an independent third party Risk Report from Credit Safe using the Company Registration number supplied by the Tenderer. Risk or Credit reports from other agencies will not be considered. It is the Tenderers responsibility to ensure that all information held by Credit Safe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Credit Safe scores are accurate by the due submission date. Where a Risk Report is commissioned, any Tenderer who does not meet the minimum threshold of a Credit Score of 30 out of 100 will have their submission regarded as a \"Fail\" and will not be considered further. Where a Tenderer receives a Credit Score of between 30-50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.",
                    "minimum": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10million GBP http://www.hse.gov.uk/pubns/hse40.pdf Public/Products Liability Insurance = 5million GBP Contract Works Insurance - The value of the Work Order plus 50 percent Loss or damage to plant, equipment and materials for incorporation therein - Value to be determined by the Contractor. Liability for Non-negligent damage due to piling, Vibration, Removal or Weakening of support, Raising or lowering of Ground water - Additional Joint names protection arranged by the Contractor in the Joint Names of the Contractor and the Client. Professional Indemnity Insurance - 2million GBP Motor Vehicle Insurance - Level to be determined by the Contractor Bidders are required to successfully complete the Insurance Questionnaire"
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                    "type": "technical",
                    "description": "Please see the SPD Question 4C.6 attached document for full details of the qualifications required: 1. Tenderers are required to provide copies of their staff (or that of the sub-contractor) Street Works Qualification Register (SWQR) Operative and Supervisor Registration cards. 2. The Contractor's laboratory is required to be UKAS accredited for testing services as per the Framework Agreement Contract Document. All certification should be provided with the tender response.",
                    "minimum": "Bidders will be required to provide 2 example of Works (per Lot) carried out in the past five years that demonstrate that they have the relevant experience to deliver the Works as described in part II.2.4 of this Contract Notice. The Works should be of a similar value, size and scope. Bidders must provide contact details of referees for the experience example. Referees may be contacted to discuss the contract and the performance of the Contractor. Any Contractor which fails to have performed satisfactorily in the experience example may be excluded from the tender process."
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            ],
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            "frameworkAgreement": {
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        "classification": {
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        "hasRecurrence": false
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    "language": "EN",
    "description": "There shall be no guarantee to the level of spend over the term of this Framework Agreement. No work is guaranteed to any individual Contractor under the Framework Agreement. There shall be one Contractor appointed per Lot. Contractors may bid for one Lot, multiple Lots or all Lots however part bids for individual Lots shall not be considered. East Ayrshire Council shall lead the tendering process on behalf of South Ayrshire Council Roads. Lot 3 - Testing of Thermoplastic Road Markings was not awarded due to no compliant bids being received. (SC Ref:815346)",
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}