Award

Building Maintenance Services

ABERTAY UNIVERSITY

This public procurement record has 2 releases in its history.

Award

18 Dec 2025 at 00:00

Tender

25 Aug 2025 at 00:00

Summary of the contracting process

Abertay University in Dundee is seeking a single, competent contractor for building maintenance services across its estate. This procurement process, denoted by the ID "AUG537666", is in the tender stage with an open procedure method. The main industry category is education, and it focuses on providing a consistent, efficient, and high-quality approach to maintaining the university's buildings, supporting statutory compliance and operational excellence. The tender covers services including Planned Preventative Maintenance and 24/7 Emergency Maintenance Response. The contract is valued at £300,000 and the tender period ends on 3rd October 2025, with the award period commencing immediately thereafter.

This tender presents significant business growth opportunities for companies specialising in building services maintenance, particularly those able to implement structured maintenance programmes and offer around-the-clock support. Companies with a strong track record in delivering maintenance services in educational or complex institutional settings may find this contract particularly suited to their capabilities. The project's emphasis on sustainability, health, safety, and cost efficiency aligns with businesses that prioritise these areas, creating a competitive edge for such organisations.

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Notice Title

Building Maintenance Services

Notice Description

It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University's buildings, supporting both statutory compliance and operational excellence. The successful contractor will be required to deliver the following core services: Planned Preventative Maintenance (PPM) The contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to: - Extend the lifespan of assets - Minimise unplanned downtime and disruption - Ensure full compliance with all relevant health, safety, and statutory regulations - Maintain accurate maintenance records and schedules - Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University Emergency Maintenance Response (24/7 Coverage) - The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall: - Respond promptly to urgent issues affecting health and safety, security, or core operations - Deploy qualified personnel within agreed response times - Offer clear communication and incident reporting protocols The contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be: - Kydd Building - Old College Building - Library Building - Annie Lamont Cafe Building The university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.

Lot Information

Lot 1

It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University's buildings, supporting both statutory compliance and operational excellence. The successful contractor will be required to deliver the following core services: Planned Preventative Maintenance (PPM) - The contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to: - Extend the lifespan of assets - Minimise unplanned downtime and disruption - Ensure full compliance with all relevant health, safety, and statutory regulations - Maintain accurate maintenance records and schedules - Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University Emergency Maintenance Response (24/7 Coverage) - The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall: - Respond promptly to urgent issues affecting health and safety, security, or core operations - Deploy qualified personnel within agreed response times - Offer clear communication and incident reporting protocols The contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be: - Kydd Building - Old College Building - Library Building - Annie Lamont Cafe Building The university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000806662
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC546010
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71315000 - Building services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£375,000 £100K-£500K

Notice Dates

Publication Date
18 Dec 20252 months ago
Submission Deadline
3 Oct 2025Expired
Future Notice Date
Not specified
Award Date
8 Dec 20252 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ABERTAY UNIVERSITY
Contact Name
Nicci Robertson
Contact Email
procurement@abertay.ac.uk
Contact Phone
+44 1382308995

Buyer Location

Locality
DUNDEE
Postcode
DD1 1HG
Post Town
Dundee
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City

Local Authority
Dundee City
Electoral Ward
Maryfield
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

JOHN G MACKINTOSH

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537666
    Building Maintenance Services - It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University's buildings, supporting both statutory compliance and operational excellence. The successful contractor will be required to deliver the following core services: Planned Preventative Maintenance (PPM) The contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to: - Extend the lifespan of assets - Minimise unplanned downtime and disruption - Ensure full compliance with all relevant health, safety, and statutory regulations - Maintain accurate maintenance records and schedules - Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University Emergency Maintenance Response (24/7 Coverage) - The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall: - Respond promptly to urgent issues affecting health and safety, security, or core operations - Deploy qualified personnel within agreed response times - Offer clear communication and incident reporting protocols The contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be: - Kydd Building - Old College Building - Library Building - Annie Lamont Cafe Building The university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC546010
    Building Maintenance Services - It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University's buildings, supporting both statutory compliance and operational excellence. The successful contractor will be required to deliver the following core services: Planned Preventative Maintenance (PPM) The contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to: - Extend the lifespan of assets - Minimise unplanned downtime and disruption - Ensure full compliance with all relevant health, safety, and statutory regulations - Maintain accurate maintenance records and schedules - Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University Emergency Maintenance Response (24/7 Coverage) - The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall: - Respond promptly to urgent issues affecting health and safety, security, or core operations - Deploy qualified personnel within agreed response times - Offer clear communication and incident reporting protocols The contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be: - Kydd Building - Old College Building - Library Building - Annie Lamont Cafe Building The university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.

Open Contracting Data Standard (OCDS)

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