Provision of an Ethics System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000807731-2025-12-22T00:00:00Z",
    "date": "2025-12-22T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000807731",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-102",
            "name": "UHI Executive Office",
            "identifier": {
                "legalName": "UHI Executive Office"
            },
            "address": {
                "streetAddress": "UHI House, Old Perth Road",
                "locality": "Inverness",
                "region": "UK",
                "postalCode": "IV2 3JH"
            },
            "contactPoint": {
                "email": "ayoung@apuc-scot.ac.uk",
                "telephone": "+44 1463279000",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.uhi.ac.uk"
            }
        },
        {
            "id": "org-103",
            "name": "Inverness Sheriff and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff and Justice of the Peace Court"
            },
            "address": {
                "locality": "Inverness",
                "postalCode": "IV1 1AH"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-45",
            "name": "UHI Executive Office",
            "identifier": {
                "legalName": "UHI Executive Office"
            },
            "address": {
                "streetAddress": "UHI House, Old Perth Road",
                "locality": "Inverness",
                "region": "UK",
                "postalCode": "IV2 3JH"
            },
            "contactPoint": {
                "email": "ayoung@apuc-scot.ac.uk",
                "telephone": "+44 1463279000",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.uhi.ac.uk"
            }
        },
        {
            "id": "org-46",
            "name": "Infonetica Ltd",
            "identifier": {
                "legalName": "Infonetica Ltd"
            },
            "address": {
                "streetAddress": "The Civic Centre",
                "locality": "Esher",
                "region": "UK",
                "postalCode": "KT10 9SD"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-47",
            "name": "Inverness Sheriff and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff and Justice of the Peace Court"
            },
            "address": {
                "locality": "Inverness",
                "postalCode": "IV1 1AH"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "UHI Executive Office",
        "id": "org-45"
    },
    "tender": {
        "id": "CS-UHI-18917",
        "title": "Provision of an Ethics System",
        "description": "The University of the Highlands and Islands (UHI) has a requirement for the Provision of an Ethics System. It should be noted that this contract is being tendered by the University of the Highlands and Islands, on behalf of all UHI Academic Partners.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72261000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72262000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72263000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72266000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72267000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-10-13T09:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-10-13T09:00:00Z"
        },
        "documents": [
            {
                "id": "SEP538349",
                "documentType": "contractNotice",
                "title": "Provision of an Ethics System",
                "description": "The University of the Highlands and Islands (UHI) has a requirement for the Provision of an Ethics System. It should be noted that this contract is being tendered by the University of the Highlands and Islands, on behalf of all UHI Academic Partners.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538349",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "SEP538349-1",
                "title": "Appendix A - Form of Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=1",
                "datePublished": "2025-09-03T09:05:03Z",
                "dateModified": "2025-09-03T09:05:03Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP538349-2",
                "title": "Appendix B - Freedom of Information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=2",
                "datePublished": "2025-09-03T09:05:03Z",
                "dateModified": "2025-09-03T09:05:03Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP538349-3",
                "title": "Appendix D - Supply Chain Code of Conduct",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=3",
                "datePublished": "2025-09-03T09:05:03Z",
                "dateModified": "2025-09-03T09:05:03Z",
                "format": "application/pdf"
            },
            {
                "id": "SEP538349-4",
                "title": "Appendix G - UK GDPR Data Processor Assurance Assessment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=4",
                "datePublished": "2025-09-03T09:05:04Z",
                "dateModified": "2025-09-03T09:05:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP538349-5",
                "title": "Appendix I - Conflict of Interest",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=5",
                "datePublished": "2025-09-03T09:05:04Z",
                "dateModified": "2025-09-03T09:05:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP538349-6",
                "title": "Appendix K - Declaration of Non Involvement in Human Trafficking",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=6",
                "datePublished": "2025-09-03T09:05:04Z",
                "dateModified": "2025-09-03T09:05:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP538349-7",
                "title": "Appendix L - Declaration of Non-Involvement in Serious Organised Crime",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=7",
                "datePublished": "2025-09-03T09:05:04Z",
                "dateModified": "2025-09-03T09:05:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP538349-8",
                "title": "Appendix J - Compliance Risk Assessment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=8",
                "datePublished": "2025-09-03T09:05:04Z",
                "dateModified": "2025-09-03T09:05:04Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "SEP538349-9",
                "title": "Appendix C - Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=9",
                "datePublished": "2025-09-03T09:05:04Z",
                "dateModified": "2025-09-03T09:05:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP538349-10",
                "title": "Invitation to Tender Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=10",
                "datePublished": "2025-09-03T09:05:04Z",
                "dateModified": "2025-09-03T09:05:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP538349-11",
                "title": "Appendix H - Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=11",
                "datePublished": "2025-09-03T09:05:04Z",
                "dateModified": "2025-09-03T09:05:04Z",
                "format": "application/pdf"
            },
            {
                "id": "SEP538349-12",
                "title": "Appendix F - Technical Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=12",
                "datePublished": "2025-09-03T09:05:04Z",
                "dateModified": "2025-09-03T09:05:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP538349-13",
                "title": "Appendix E - Commercial Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538349&idx=13",
                "datePublished": "2025-09-03T09:05:04Z",
                "dateModified": "2025-09-03T09:05:04Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC546144",
                "documentType": "awardNotice",
                "title": "Provision of an Ethics System",
                "description": "The University of the Highlands and Islands (UHI) has a requirement for the Provision of an Ethics System. It should be noted that this contract is being tendered by the University of the Highlands and Islands, on behalf of all UHI Academic Partners.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC546144",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The University of the Highlands and Islands (UHI) has a requirement for the Provision of an Ethics System. It should be noted that this contract is being tendered by the University of the Highlands and Islands, on behalf of all UHI Academic Partners. Additional detail regarding this requirement is contained within the Invitation to Tender document and associated Appendices.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Proposed Solution - Workflow",
                            "description": "7.5%"
                        },
                        {
                            "type": "cost",
                            "name": "Standard Costing",
                            "description": "20%"
                        },
                        {
                            "type": "quality",
                            "name": "Proposed Solution - Workflow",
                            "description": "7.5%"
                        },
                        {
                            "type": "cost",
                            "name": "Standard Costing",
                            "description": "20%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 2520
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract duration shall be five (5) years, from the date of Commencement of Contract. The University reserves the right to extend the contract for two (2) x twelve (12) month periods, subject to satisfactory performance and continued University requirement."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-10-13T09:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "As per specification of requirements, the SPD and all tender documentation."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "minimum": "Insurance Bidders must confirm they can provide the following supporting evidence prior to award: - Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute - Product Liability Insurance = 5 000 000 GBP - Public Liability Insurance = 5 000 000 GBP - Professional Indemnity Insurance = 2 000 000 GBP Accounts The following evidence will be requested with tender submissions in order to conduct analysis of organisation's financial standing. - Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline. Alternatively, if you are unable to provide the required accounting information - e.g., a new business without the required accounts, please provide a banker's letter demonstrating their willingness to support your organisation over the term of the Contract."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "72268000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Please note that the timing for a future contract notice with regard to this requirement cannot be determined at this point in time. The earliest for which a contract notice would be published would be that of August 2029."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Summary of Documentation to be submitted as part of Tender Submission - Appendix A - Form of Tender - Appendix B - Freedom of Information - Appendix D - Supply Chain Code of Conduct - Appendix E - Commercial Questionnaire - Appendix F - Technical Questionnaire - Appendix G - UK GDPR Data Processor Assurance Assessment - Appendix I - Conflict of Interest - Appendix J - Compliance Risk Assessment - Appendix K - Declaration of Non-Involvement in Serious Organised Crime - Appendix L - Declaration of Non-Involvement in Human Trafficking Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:819220)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000807731"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000807731"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CS-UHI-18917",
            "suppliers": [
                {
                    "id": "org-46",
                    "name": "Infonetica Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ],
            "hasSubcontracting": true,
            "subcontracting": {
                "maximumPercentage": 0.1,
                "minimumPercentage": 0.1
            }
        }
    ],
    "contracts": [
        {
            "id": "CS-UHI-18917",
            "awardID": "CS-UHI-18917",
            "status": "active",
            "value": {
                "amount": 87500,
                "currency": "GBP"
            },
            "dateSigned": "2025-12-15T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2025/S 000-053367"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "161",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "162",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "163",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "164",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "165",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}