Award

Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25

FALKIRK COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

Falkirk Council is seeking suppliers for a comprehensive service involving a fuel management system and maintenance of fleet fuel facilities, detailed under Tender ID PS 453 25. This active procurement process is categorised under General Public Services and covers the UKM76 region, specifically Larbert, with the buying organisation located at The Foundry, 4 Central Boulevard, Central Park, Larbert, FK5 4RU. The tender process is in the Tender stage with key deadlines, including a submission closing on 9th September 2025 at 11:00 AM. The procurement method is an open procedure, allowing electronic submissions for a contract valued at £80,000 GBP.

This tender provides significant growth opportunities, particularly for businesses specialising in web-based systems and automotive infrastructure services. Companies with expertise in fuel management technology, infrastructure maintenance, and those capable of delivering electronic invoicing are well-positioned to benefit. The contract's requirements stipulate a robust financial and operational capacity, including valid UK registration and adequate insurance coverage. With community benefits included in the mandate, successful bidders will also contribute to local community welfare, offering a chance for companies to expand their portfolio while engaging in beneficial societal development.

How relevant is this notice?

Notice Information

Notice Title

Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25

Notice Description

Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.

Lot Information

Lot 1

Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Options: Contract value provided allows for possible "one off" costs e.g. replacement of fuel tank over the term of the arrangement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000808284
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542165
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

30 - Office and computing machinery, equipment and supplies except furniture and software packages

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

33 - Medical equipments, pharmaceuticals and personal care products

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

48 - Software package and information systems

50 - Repair and maintenance services

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services


CPV Codes

09000000 - Petroleum products, fuel, electricity and other sources of energy

09100000 - Fuels

09111300 - Fossil fuels

09134200 - Diesel fuel

09135000 - Fuel oils

09340000 - Nuclear fuels

30210000 - Data-processing machines (hardware)

30236200 - Data-processing equipment

31122100 - Fuel cells

32260000 - Data-transmission equipment

32580000 - Data equipment

33952000 - Transport equipment and auxiliary products to transportation

34000000 - Transport equipment and auxiliary products to transportation

42113390 - Fuel-gas systems

42122180 - Fuel pumps

42124210 - Parts of fuel, hand and concrete pumps

42124211 - Parts of fuel pumps

48000000 - Software package and information systems

48100000 - Industry specific software package

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50110000 - Repair and maintenance services of motor vehicles and associated equipment

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

60000000 - Transport services (excl. Waste transport)

60100000 - Road transport services

63710000 - Support services for land transport

63712000 - Support services for road transport

63712600 - Vehicle refuelling services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
£34,980 Under £100K

Notice Dates

Publication Date
27 Oct 20251 months ago
Submission Deadline
9 Sep 2025Expired
Future Notice Date
Not specified
Award Date
20 Oct 20251 months ago
Contract Period
Not specified - Not specified
Recurrence
3 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FALKIRK COUNCIL
Contact Name
Not specified
Contact Email
cpu@falkirk.gov.uk
Contact Phone
+44 1324506070

Buyer Location

Locality
LARBERT
Postcode
FK5 4RU
Post Town
Falkirk and Stirling
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM12 Falkirk
Delivery Location
TLM76 Falkirk

Local Authority
Falkirk
Electoral Ward
Bonnybridge and Larbert
Westminster Constituency
Alloa and Grangemouth

Supplier Information

Number of Suppliers
1
Supplier Name

FUELLINK SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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