Notice Information
Notice Title
Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25
Notice Description
Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.
Lot Information
Lot 1
Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Options: Contract value provided allows for possible "one off" costs e.g. replacement of fuel tank over the term of the arrangement.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000808284
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542165
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
09 - Petroleum products, fuel, electricity and other sources of energy
30 - Office and computing machinery, equipment and supplies except furniture and software packages
31 - Electrical machinery, apparatus, equipment and consumables; lighting
32 - Radio, television, communication, telecommunication and related equipment
33 - Medical equipments, pharmaceuticals and personal care products
34 - Transport equipment and auxiliary products to transportation
42 - Industrial machinery
48 - Software package and information systems
50 - Repair and maintenance services
60 - Transport services (excl. Waste transport)
63 - Supporting and auxiliary transport services; travel agencies services
-
- CPV Codes
09000000 - Petroleum products, fuel, electricity and other sources of energy
09100000 - Fuels
09111300 - Fossil fuels
09134200 - Diesel fuel
09135000 - Fuel oils
09340000 - Nuclear fuels
30210000 - Data-processing machines (hardware)
30236200 - Data-processing equipment
31122100 - Fuel cells
32260000 - Data-transmission equipment
32580000 - Data equipment
33952000 - Transport equipment and auxiliary products to transportation
34000000 - Transport equipment and auxiliary products to transportation
42113390 - Fuel-gas systems
42122180 - Fuel pumps
42124210 - Parts of fuel, hand and concrete pumps
42124211 - Parts of fuel pumps
48000000 - Software package and information systems
48100000 - Industry specific software package
50100000 - Repair, maintenance and associated services of vehicles and related equipment
50110000 - Repair and maintenance services of motor vehicles and associated equipment
50111100 - Vehicle-fleet management services
50111110 - Vehicle-fleet-support services
60000000 - Transport services (excl. Waste transport)
60100000 - Road transport services
63710000 - Support services for land transport
63712000 - Support services for road transport
63712600 - Vehicle refuelling services
Notice Value(s)
- Tender Value
- £80,000 Under £100K
- Lots Value
- £80,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- £34,980 Under £100K
Notice Dates
- Publication Date
- 27 Oct 20251 months ago
- Submission Deadline
- 9 Sep 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 20 Oct 20251 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 3 years
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- FALKIRK COUNCIL
- Contact Name
- Not specified
- Contact Email
- cpu@falkirk.gov.uk
- Contact Phone
- +44 1324506070
Buyer Location
- Locality
- LARBERT
- Postcode
- FK5 4RU
- Post Town
- Falkirk and Stirling
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM12 Falkirk
- Delivery Location
- TLM76 Falkirk
-
- Local Authority
- Falkirk
- Electoral Ward
- Bonnybridge and Larbert
- Westminster Constituency
- Alloa and Grangemouth
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=1
28th August 2025 - PS 453 25 Appendix C CyberSecurity Questions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=2
28th August 2025 - PS 453 25 Appendix B FMS - Falkirk Council Fuel Sites -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=3
28th August 2025 - PS 453 25 Appendix A Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=4
28th August 2025 - PS 453 25 Appendix D Returned Documents Checklist Updated -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=5
28th August 2025 - PS 453 25 Appendix E Fuel Management System - Key2 API Input Sample -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=6
28th August 2025 - PS 453 25 Appendix F SPD (Scotland) Standardised Statements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=7
28th August 2025 - PS 453 25 ITT Fuel Management Final -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=8
28th August 2025 - PS 453 25 Schedule 9 Framework Agreement -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537978
Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25 - Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542165
Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25 - Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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