Planning

Request for Supplier Information - Electronic Document Management and Workflow (EDMWS) Solution

ARGYLL AND BUTE COUNCIL

This public procurement record has 1 release in its history.

Planning

02 Sep 2025 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Argyll and Bute Council is currently in the planning stage of a procurement process for an Electronic Document Management and Workflow Solution (EDMWS) as part of its broader strategy development. Located in Lochgilphead, UK, the council is seeking to gather insights from the marketplace to aid the formation of their procurement strategy in the general public services category. Interested parties should submit their responses to the Request for Supplier Information by 5pm on 19th September 2025. The procurement process covers goods and envisages a solution that could be hosted on-premise or as a cloud/SaaS service, with potential contracts lasting between 6 to 10 years. A future notice is expected to be published on 17th November 2025.

This tender presents a significant opportunity for companies specialising in electronic document management and workflow solutions, particularly those that can offer long-term support and scalability towards cloud-based technologies. Businesses that provide robust on-premise solutions with a clear path for cloud integration or those with established cloud/SaaS offerings are well-suited to compete. Engaging in this early stage allows businesses to influence the procurement strategy and position themselves as key players in delivering essential digital transformation services to local authorities.

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Notice Information

Notice Title

Request for Supplier Information - Electronic Document Management and Workflow (EDMWS) Solution

Notice Description

As part of the development process for a procurement strategy for Argyll and Bute Council's future Electronic Document Management and Workflow (EDMWS) solution, Argyll and Bute Council is seeking views and information from the marketplace in connection with the areas set out in this Request for Supplier Information (RFI). Information provided in response to this request will be used in the development of our procurement strategy. Nothing in this document shall be taken as constituting or indicating a contract or representation with or by Argyll and Bute Council. All information provided will be used for analysis and research purposes only.

Lot Information

Lot 1

The Council is looking to identify parties interested in delivering Argyll and Bute Council's EDMWS, as detailed in this document. Market information would be welcomed from suppliers for solutions which are either on-premise or cloud/SaaS hosted. However at procurement stage, on-prem solution suppliers would be asked to provide their product roadmap indicating duration of future support provisions for the product, and if a date is scheduled for transitioning their solution to cloud/SaaS - on-prem solutions would only be considered if support would be available for the full term of the contract - which is likely to be between 6 - 10 years.. Please see the enclosed file for full details of this requirement: eDMWS_Sept2025. v1.0

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000808909
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538310
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
17 Nov 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ARGYLL AND BUTE COUNCIL
Contact Name
David Dunlop
Contact Email
david.dunlop@argyll-bute.gov.uk
Contact Phone
+44 1546604011

Buyer Location

Locality
LOCHGILPHEAD
Postcode
PA31 8RT
Post Town
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute
Local Authority
Argyll and Bute
Electoral Ward
Mid Argyll
Westminster Constituency
Argyll, Bute and South Lochaber

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538310
    Request for Supplier Information - Electronic Document Management and Workflow (EDMWS) Solution - As part of the development process for a procurement strategy for Argyll and Bute Council's future Electronic Document Management and Workflow (EDMWS) solution, Argyll and Bute Council is seeking views and information from the marketplace in connection with the areas set out in this Request for Supplier Information (RFI). Information provided in response to this request will be used in the development of our procurement strategy. Nothing in this document shall be taken as constituting or indicating a contract or representation with or by Argyll and Bute Council. All information provided will be used for analysis and research purposes only.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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