Award of Aberdeenshire Council - Insurance Broker Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000810098-2025-12-17T14:37:43Z",
    "date": "2025-12-17T14:37:43Z",
    "ocid": "ocds-r6ebe6-0000810098",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "Scottish Government- SASA",
            "address": {
                "streetAddress": "1 Roddinglaw Road",
                "locality": "Edinburgh",
                "postalCode": "EH12 9FJ"
            },
            "contactPoint": {
                "name": "Purchasing",
                "email": "MARK.FRATER@SASA.GOV.SCOT",
                "telephone": "01312448890",
                "url": "http://www.scotland.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-2",
            "name": "Astell Scientific Ltd",
            "address": {
                "streetAddress": "19 -21",
                "locality": "Sidcup",
                "postalCode": "DA14 5DT"
            },
            "contactPoint": {
                "name": "Anonymised for GDPR Anonymised for GDPR"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-3",
            "name": "Forestry and Land Scotland",
            "address": {
                "streetAddress": "Great Glen House",
                "locality": "Inverness",
                "postalCode": "IV3 8NW"
            },
            "contactPoint": {
                "name": "Business Support",
                "email": "procurement.central@forestryandland.gov.scot",
                "telephone": "+44 3000676700",
                "url": "http://www.forestryandland.gov.scot"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-4",
            "name": "GTR Contracts Ltd",
            "address": {
                "streetAddress": "Terraughtie Farm",
                "locality": "Dumfries",
                "postalCode": "DG2 8PT"
            },
            "contactPoint": {
                "name": "Tanya Russell",
                "email": "tanya@gtrcontracts.co.uk",
                "telephone": "01387 252972"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-5",
            "name": "Registers of Scotland",
            "address": {
                "streetAddress": "Meadowbank House",
                "locality": "Edinburgh",
                "postalCode": "EH8 7AU"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "Kelly.Fallon@ros.gov.uk",
                "telephone": "+44 1314793610",
                "url": "http://www.ros.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-6",
            "name": "Hays Specialist Recruitment Ltd",
            "address": {
                "streetAddress": "4th Floor, City Tower",
                "locality": "Manchester",
                "postalCode": "M1 4BT"
            },
            "contactPoint": {
                "name": "Alice Durocher"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-7",
            "name": "Scottish Government",
            "address": {
                "streetAddress": "4 Atlantic Quay",
                "locality": "Glasgow",
                "postalCode": "G2 8EA"
            },
            "contactPoint": {
                "name": "MPIP",
                "email": "david.mcneil@gov.scot",
                "telephone": "+44 1412420133",
                "url": "http://www.scotland.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-8",
            "name": "Harvey Nash Limited",
            "address": {
                "streetAddress": "Waverley Gate",
                "locality": "Edinburgh",
                "postalCode": "EH1 3EG"
            },
            "contactPoint": {
                "name": "Graeme McNaull"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-9",
            "name": "Venesky Brown Ltd",
            "address": {
                "streetAddress": "4a Rutland Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 2AS"
            },
            "contactPoint": {
                "name": "Chris Wallis"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-10",
            "name": "East Lothian Council",
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "postalCode": "EH41 3HA"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "procurement@eastlothian.gov.uk",
                "telephone": "+44 1620827827",
                "url": "http://www.eastlothian.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-11",
            "name": "Oasis Scotland Ltd",
            "address": {
                "streetAddress": "6 Oakbank Park Place",
                "locality": "Livingston",
                "postalCode": "EH53 0TN"
            },
            "contactPoint": {
                "name": "Nikki Pickering"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-12",
            "name": "West Lothian Council",
            "address": {
                "streetAddress": "West Lothian Council",
                "locality": "Livingston",
                "postalCode": "EH54 7BL"
            },
            "contactPoint": {
                "name": "Building Services Surveying and Estimating",
                "email": "Derek.McCulloch@westlothian.gov.uk",
                "telephone": "01506283616",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-13",
            "name": "RK Scaffolding Ltd",
            "address": {
                "streetAddress": "1 Kaims Crescent",
                "locality": "Livingston",
                "postalCode": "EH54 7FX"
            },
            "contactPoint": {
                "name": "Ross Kane"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-14",
            "name": "Aberdeenshire Council",
            "address": {
                "streetAddress": "Woodhill House",
                "locality": "Aberdeen",
                "postalCode": "AB16 5GB"
            },
            "contactPoint": {
                "name": "Property & Facilities Management",
                "email": "david.moar@aberdeenshire.gov.uk",
                "telephone": "01467 538319",
                "url": "http://www.aberdeenshire.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-15",
            "name": "R Davidson Joiners & Builders",
            "address": {
                "streetAddress": "Unit 5, Airport Commerce Park",
                "locality": "Aberdeen",
                "postalCode": "AB21 0GL"
            },
            "contactPoint": {
                "name": "Michael Davidson"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-16",
            "name": "IB Services North East LTD",
            "address": {
                "streetAddress": "Riverbank",
                "locality": "Aberdeen",
                "postalCode": "AB10 7AY"
            },
            "contactPoint": {
                "name": "Ian Benzie"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-17",
            "name": "Richard Irvin FM Limited",
            "address": {
                "streetAddress": "Ardent West",
                "locality": "Aberdeen",
                "postalCode": "AB11 5QH"
            },
            "contactPoint": {
                "name": "Facilities Management"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-18",
            "name": "Galliford Try Construction Ltd t/a Morrison Construction North East",
            "address": {
                "streetAddress": "Morrison House, Kingseat Business Park,",
                "locality": "Aberdeenshire",
                "postalCode": "AB21 0AZ"
            },
            "contactPoint": {
                "name": "Mhairi Hardie"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-19",
            "name": "Alma Economics",
            "address": {
                "streetAddress": "43 Tanner Street",
                "locality": "London",
                "postalCode": "SE1 3PL"
            },
            "contactPoint": {
                "name": "Valentina San Martino"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-20",
            "name": "Northern Marine Power Ltd",
            "address": {
                "streetAddress": "Newby Rd Industrial Estate",
                "locality": "Stockport",
                "postalCode": "SK75DR"
            },
            "contactPoint": {
                "name": "Robert Taylor"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-21",
            "name": "ASA Recruitment (Quick Quotes)",
            "address": {
                "streetAddress": "6 Coates Crescent",
                "locality": "Edinburgh",
                "postalCode": "EH3 7AL"
            },
            "contactPoint": {
                "name": "Gary Burns"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-22",
            "name": "Clackmannanshire Council",
            "address": {
                "streetAddress": "Kilncraigs",
                "locality": "Alloa",
                "postalCode": "FK10 1EB"
            },
            "contactPoint": {
                "name": "IT Services",
                "email": "jallan@clacks.gov.uk",
                "telephone": "+44 1259450000",
                "url": "http://www.clacks.gov.uk/business/corporateprocurementprocess/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-23",
            "name": "Phoenix Software",
            "address": {
                "streetAddress": "Bytes House, Randalls Way, Leatherhead,",
                "locality": "Surrey",
                "postalCode": "KT22 7TW"
            },
            "contactPoint": {
                "name": "Bids Admin"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-24",
            "name": "Perth & Kinross Council",
            "address": {
                "streetAddress": "Friarton Depot",
                "locality": "Perth",
                "postalCode": "PH2 8DF"
            },
            "contactPoint": {
                "name": "Fleet",
                "email": "sgourlay@pkc.gov.uk",
                "telephone": "01738 477128",
                "url": "http://www.pkc.gov.uk/article/15478/Tenders-and-contracts"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-25",
            "name": "Gammies Groundcare Ltd",
            "address": {
                "streetAddress": "station yard",
                "locality": "forfar",
                "postalCode": "dd8 3bt"
            },
            "contactPoint": {
                "name": "leslie gammie"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-26",
            "name": "Lister Wilder",
            "address": {
                "streetAddress": "lister wilder white house farm",
                "locality": "reading",
                "postalCode": "RG71HR"
            },
            "contactPoint": {
                "name": "Stuart Venn-Dunn"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-27",
            "name": "Moray Council",
            "address": {
                "streetAddress": "High Street",
                "locality": "Elgin",
                "postalCode": "IV30 1BX"
            },
            "contactPoint": {
                "name": "Procurement",
                "email": "procurement@moray.gov.uk",
                "telephone": "+44 1343563137",
                "url": "http://www.moray.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-28",
            "name": "KOMPAN Limited",
            "address": {
                "streetAddress": "5 Dunlop Square",
                "locality": "Livingston",
                "postalCode": "EH54 8SB"
            },
            "contactPoint": {
                "name": "Kathryn Moultrie"
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "org-29",
            "name": "Marsh Limited",
            "address": {
                "streetAddress": "Coal House East, 1st Fl",
                "locality": "Cardiff",
                "postalCode": "CF10 3RJ"
            },
            "contactPoint": {
                "name": "Helen Bolton"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "name": "Aberdeenshire Council",
        "id": "org-14"
    },
    "tender": {
        "id": "tender-818893",
        "title": "Award of Aberdeenshire Council - Insurance Broker Services",
        "description": "The Authority seeks a competent broker service in order to support with the placement of policies and assistance with any cover related queries related to such, over the next 4 years. This will include but is not limited to the following: providing advice in respect of available options, general queries on insurance cover, attendance at meetings with the Insurer at the Authority's request and with reasonable notice, providing general market updates and alerting the Authority to any changes in Insurer terms. The aim of this is to achieve tangible insurance savings in a collaborative manner, with the broker assisting the Authority as required. The scope of the contract will include advice and risk management and could also extend to any Associated Bodies, including Arm's Length External Bodies (ALEOS), of the Authority.The main insurance policies currently run through to 31st March 2027 with the possibility of an extension to 31st March 2028. Assistance would therefore be required with running the procurement exercise for placement of the main policies ahead of expiry of the present contract.The Authority will determine what extensions they will agree to under the current contract.Policies outwith the main insurance policies are Crime, Fine Arts and School Journey. These policies expire on 31st March 2026. The Broker would be expected to assist with the placement of such policies ahead of the renewal date of 1st April 2026. The requirement for a crime policy is presently under review and may not be required.The estimated contract value includes the broker fee and total policy value.The broker fee and associated commission is estimated not to exceed 371,000 gbp for the duration of the contract. Subject to a broker being required to place Authority main policies.The total estimated policy value where placement is required by the broker is circa 8,000,000 gbp for the duration of the contract.The procurement will be undertaken via Public Contracts Scotland (PCS).",
        "mainProcurementCategory": "services",
        "additionalClassifications": [
            {
                "id": "66518000",
                "description": "Insurance brokerage and agency services",
                "scheme": "CPV"
            }
        ]
    },
    "awards": [
        {
            "id": "awd-1",
            "description": "The estimated contract value includes the broker fee and total policy value. The broker fee and associated commission is estimated not to exceed 371,000 gbp for the duration of the contract. Subject to a broker being required to place Authority main policies. The total estimated policy value where placement is required by the broker is circa 8,000,000 gbp for the duration of the contract.",
            "value": {
                "amount": 371000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "org-29",
                    "name": "Marsh Limited"
                }
            ],
            "items": [
                {
                    "id": "awditem-1",
                    "description": "The Authority seeks a competent broker service in order to support with the placement of policies and assistance with any cover related queries related to such, over the next 4 years. This will include but is not limited to the following: providing advice in respect of available options, general queries on insurance cover, attendance at meetings with the Insurer at the Authority's request and with reasonable notice, providing general market updates and alerting the Authority to any changes in Insurer terms. The aim of this is to achieve tangible insurance savings in a collaborative manner, with the broker assisting the Authority as required. The scope of the contract will include advice and risk management and could also extend to any Associated Bodies, including Arm's Length External Bodies (ALEOS), of the Authority.The main insurance policies currently run through to 31st March 2027 with the possibility of an extension to 31st March 2028. Assistance would therefore be required with running the procurement exercise for placement of the main policies ahead of expiry of the present contract.The Authority will determine what extensions they will agree to under the current contract.Policies outwith the main insurance policies are Crime, Fine Arts and School Journey. These policies expire on 31st March 2026. The Broker would be expected to assist with the placement of such policies ahead of the renewal date of 1st April 2026. The requirement for a crime policy is presently under review and may not be required.The estimated contract value includes the broker fee and total policy value.The broker fee and associated commission is estimated not to exceed 371,000 gbp for the duration of the contract. Subject to a broker being required to place Authority main policies.The total estimated policy value where placement is required by the broker is circa 8,000,000 gbp for the duration of the contract.The procurement will be undertaken via Public Contracts Scotland (PCS)."
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "awd-1",
            "awardID": "awd-1",
            "status": "active"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 3
            }
        ]
    },
    "noticetype": "PCS Notice - Quick Quote Award"
}