PURCH2790 Provision of Accommodation Services Hard Facilities Management (FM) Services Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000810757-2025-09-23T00:00:00Z",
    "date": "2025-09-23T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000810757",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-3",
            "name": "University of Glasgow",
            "identifier": {
                "legalName": "University of Glasgow"
            },
            "address": {
                "streetAddress": "Procurement Office, Tay House",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G12 8QQ"
            },
            "contactPoint": {
                "name": "Con Church",
                "email": "Con.Church@glasgow.ac.uk",
                "telephone": "+44 1413305476",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.gla.ac.uk/"
            }
        },
        {
            "id": "org-4",
            "name": "Glasgow Sheriff Court & Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court & Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-6",
            "name": "University of Glasgow",
            "identifier": {
                "legalName": "University of Glasgow"
            },
            "address": {
                "streetAddress": "Procurement Office, Tay House",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G12 8QQ"
            },
            "contactPoint": {
                "name": "Con Church",
                "email": "Con.Church@glasgow.ac.uk",
                "telephone": "+44 1413305476",
                "faxNumber": "+44 0000000000",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.gla.ac.uk/"
            }
        }
    ],
    "buyer": {
        "name": "University of Glasgow",
        "id": "org-6"
    },
    "tender": {
        "id": "PURCH2790",
        "title": "PURCH2790 Provision of Accommodation Services Hard Facilities Management (FM) Services Contract",
        "description": "PURCH2790 Provision of Accommodation Services Hard Facilities Management (FM) Services Contract Tender documents available from Public Contracts Scotland. Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the 'Contact Us' option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx",
        "status": "active",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Glasgow"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2025-10-20T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP539629",
                "documentType": "contractNotice",
                "title": "PURCH2790 Provision of Accommodation Services Hard Facilities Management (FM) Services Contract",
                "description": "PURCH2790 Provision of Accommodation Services Hard Facilities Management (FM) Services Contract Tender documents available from Public Contracts Scotland. Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the 'Contact Us' option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539629",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "SEP539629-1",
                "title": "PURCH2790 - Project Information Document",
                "datePublished": "2025-09-19T15:50:06Z",
                "dateModified": "2025-09-19T15:50:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP539629-2",
                "title": "PURCH2790 - SPD Qualification and Technical Combined",
                "datePublished": "2025-09-19T15:50:06Z",
                "dateModified": "2025-09-19T15:50:06Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "PURCH2790 Provision of Accommodation Services Hard Facilities Management (FM) Services Contract The repair and maintenance services are to be delivered across the University's estate, which includes the Gilmorehill and Hillhead areas, as well as the Garscube, along with any additional sites that may be added in the future. The current portfolio comprises of six purpose-built student residential buildings, some of which are over 25 years old, listed and require specialist care and compliance with heritage regulations. Please refer to the PURCH2790 - Project Information Document document for additional information.",
                "status": "active",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 7
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 2160
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 years fixed term with the option of extending by 3 x 12 month periods"
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "secondStage": {
            "successiveReduction": true,
            "noNegotiationNecessary": true,
            "invitationDate": "2025-12-01T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "minimum": "-Product liability insurance with a limit of indemnity of not less than ten million pounds sterling (10,000,000 GBP) in relation to any one claim or series of claims. -Public liability insurance with a limit of indemnity of not less than ten million pounds sterling (10,000,000 GBP) in relation to any one claim or series of claims; -Employer's liability insurance with a limit of indemnity of not less than ten million pounds sterling (10,000,000 GBP); -Professional indemnity insurance with a limit of indemnity of not less than ten million pounds sterling (10,000,000 GBP) in relation to any one claim or series of claims -Financial Turnover Requirement: The supplier is required to provide a minimum of 2 number of years accounts clearly showing a minimum yearly turnover of 3,000,000 GBP equating to approximately (2) Estimated value of the Contract advertised."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-6",
                "description": "To allow more time to prepare responses.",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2025-10-20T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2025-10-27T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University's remit and should be referred to PCS. Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline. Freedom of Information The Freedom of Information (Scotland) Act 2002 (FOISA), which came into force on 1 January 2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act. under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as \"confidential\" or \"commercial in confidence\" to enable it to be protected from disclosure. University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website. Information may also be requested under the UK General Data Protection Regulation (UK GDPR) tailored by the Data Protection Act 2018 and the Environmental Information (Scotland) Regulations 2004. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=810757. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: We support initiatives such as Living Wage and wider community benefit, supported businesses, apprentice opportunities and training, and are seeking similarly focused partners. Contract partner will be required to demonstrate their alignment with the University's values, ethics, and commitment to supporting the Estate Strategy in terms of employment, training, equality and diversity and wider community benefits. (SC Ref:810757)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000810757"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000810757"
        }
    ],
    "noticetype": "OJEU - F14 - Corrigendum"
}