Tender

Catering Delivery Partnership

UNIVERSITY OF EDINBURGH

This public procurement record has 1 release in its history.

Tender

24 Sep 2025 at 00:00

Summary of the contracting process

The University Of Edinburgh is seeking a supplier to provide an external catering delivery service to support its in-house service of ACE (Accommodation, Catering & Events). This procurement process, currently at the tender stage, presents an opportunity for businesses capable of offering competitive pricing and adhering to quality and health & safety standards. The service must be available year-round across the Edinburgh campus, with a contract value estimated at £5,000,000. Interested bidders may submit their proposals electronically via an open procedure. The deadline for submissions is set for 24th October 2025, with the award period commencing the same day. The contract involves an initial term of two years, with potential extensions for up to three additional years.

Businesses specialising in catering services are well-positioned to benefit from this tender. Companies that can efficiently manage fluctuating demands, seasonal changes, and multiple delivery points across the University stand to gain significantly. This opportunity is especially suitable for those that value collaborative partnerships and have a track record of delivering high-quality services. Moreover, since community benefits are part of this contract, businesses that can contribute community-oriented projects will find added value in this opportunity. This procurement aligns with organisations using electronic systems for bid submission and payment handling, enhancing efficiency and engagement.

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Notice Title

Catering Delivery Partnership

Notice Description

The University has a requirement for a supplier to provide a catering delivery service to handle requirements that cannot be fulfilled by the in-house service from ACE (Accommodation, Catering & Events). The supplier needs to be able to fulfil catering requirements throughout the year and be able to deliver to multiple areas across the University. It is required to be competitively priced and at a specified quality and health & safety standard.

Lot Information

Lot 1

The University has a requirement for a supplier to provide a catering delivery service to handle requirements that cannot be fulfilled by the in-house service from ACE (Accommodation, Catering & Events). The supplier needs to be able to fulfil catering requirements throughout the year and be able to deliver to multiple areas across the University. It is required to be competitively priced and at a specified quality and health & safety standard. ACE should be first-choice for users at the University for catering with external supplier support needed when ACE reach capacity and there are catering requests they are unable to fulfil. A successful outcome would be to have a supplier in place for users to select who are ready to pick up the additional catering demand from across the University as/when required. The "Partnership" element which is referenced throughout this tender is defined as a vision for a collaborative working relationship with the successful bidder to maintain a continuity of service for catering in instances such as surges in demand or seasonal variances experienced throughout the course of the contract period. The contract will be in place for an initial term of 2 years, with three options to extend for periods of 1-year each (2+1+1+1). The estimated total contract value is based on forecast spend over a 5 year period. The University does not guarantee any volume of product during the length of the contract. Volume is solely dependent on demand. All figures noted within the tender package are indicative only.

Renewal: Total contract length: 2 years Option to extend 1yr + 1yr + 1yr

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000810805
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539947
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services


CPV Codes

55520000 - Catering services

55523000 - Catering services for other enterprises or other institutions

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£5,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20255 months ago
Submission Deadline
24 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Not specified
Contact Email
jpike2@ed.ac.uk
Contact Phone
+44 1316502759

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539947
    Catering Delivery Partnership - The University has a requirement for a supplier to provide a catering delivery service to handle requirements that cannot be fulfilled by the in-house service from ACE (Accommodation, Catering & Events). The supplier needs to be able to fulfil catering requirements throughout the year and be able to deliver to multiple areas across the University. It is required to be competitively priced and at a specified quality and health & safety standard.

Open Contracting Data Standard (OCDS)

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