Planning

Leisure Management System

FIFE COUNCIL

This public procurement record has 1 release in its history.

Planning

22 Sep 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Fife Council has announced a planned procurement process for a Leisure Management System. This procurement is in the planning stage, with Glenrothes, Fife, UK, identified as the delivery location. The procurement process is categorised under "goods" in the industry category and is described as part of the "General public services" and "Housing and community amenities." The high-level requirements for this project were published on 22nd September 2025, with suppliers needed to express interest by 29th September 2025. An additional detail of note is a future notice date set for 31st October 2025, indicating the next phase of communication or updates regarding this tender. The procurement is guided by legal basis CELEX 32014L0024, and suppliers are expected to provide implementation and annual cost estimates as part of their submission.

This opportunity is well-suited for companies specialising in goods related to leisure management or similar systems who are experienced in servicing regional or local government bodies. Businesses capable of tailoring their solutions to the specific needs outlined by Fife Council have a strong growth potential in capturing subsequent regional contracts. Those familiar with the competitive bidding landscape in public procurements, particularly in Scotland, can leverage their expertise and existing solutions to align with the Council's requirements effectively. Respondents who have previously engaged with a Request for Information issued in July 2024 can potentially streamline their participation by noting interest, provided their initial submissions remain applicable.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Leisure Management System

Notice Description

Leisure Management System

Lot Information

Lot 1

RFI for Leisure Management System, request for information. As per the attached documentation. We require potential suppliers to put themselves forward by 9th August 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000810853
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539717
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
31 Oct 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIFE COUNCIL
Contact Name
Alan Ross
Contact Email
alan.ross@fife.gov.uk
Contact Phone
+44 3451550000

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Post Town
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000810853-2025-09-22T00:00:00Z",
    "date": "2025-09-22T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000810853",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-1",
            "name": "Fife Council",
            "identifier": {
                "legalName": "Fife Council"
            },
            "address": {
                "streetAddress": "Fife House, North Street",
                "locality": "Glenrothes",
                "region": "UKM72",
                "postalCode": "KY7 5LT"
            },
            "contactPoint": {
                "name": "Alan Ross",
                "email": "alan.ross@fife.gov.uk",
                "telephone": "+44 3451550000",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.fife.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Fife Council",
        "id": "org-1"
    },
    "planning": {
        "documents": [
            {
                "id": "SEP539717",
                "documentType": "plannedProcurementNotice",
                "title": "Leisure Management System",
                "description": "Leisure Management System",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539717",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-r6ebe6-0000810853",
        "title": "Leisure Management System",
        "description": "Leisure Management System",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Glenrothes, Fife UK"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "SEP539717-1",
                "title": "LIMS Project High Level Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP539717&idx=1",
                "datePublished": "2025-09-22T15:20:10Z",
                "dateModified": "2025-09-22T15:20:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "RFI for Leisure Management System, request for information. As per the attached documentation. We require potential suppliers to put themselves forward by 9th August 2024.",
                "status": "planned"
            }
        ],
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk",
            "futureNoticeDate": "2025-10-31T00:00:00Z"
        },
        "classification": {
            "id": "48000000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Due to the urgency involved, we require potential suppliers of this solution to put themselves forward to the Council by the Monday 29th September 2025. We require respondents to review our list of requirements please and respond detailing how well they feel they meet them and provide an estimate of the implementation and annual costs of their solution. If you responded to the previous Request for Information, issued on 25th July 2024, a note of interest on this notice will suffice if nothing needs amended from any previous documentation submitted. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=810853. (SC Ref:810853)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000810853"
        }
    ],
    "noticetype": "OJEU - F1 - Prior Information Notice"
}