Award

Grease Traps - Servicing, Maintenance & Repairs

THE HIGHLAND COUNCIL

This public procurement record has 2 releases in its history.

Award

05 Feb 2026 at 00:00

PCS Notice - Website Contract Award Notice
Tender

08 Oct 2025 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Highland Council has concluded a procurement process for the "Grease Traps - Servicing, Maintenance & Repairs" contract, focusing on services within their business units across the Highland Council area. The procurement was conducted using an open procedure, indicating a transparent and competitive approach. Emphasising general public services, the Council sought a regime to ensure the effective operation of grease traps, adhering to manufacturer instructions and EU/BS standards. The tendering phase closed on 7th November 2025, and the contract was subsequently awarded on 21st January 2026. The contractor, Acre Industrial & Cleaning Services Ltd, will perform the service under a contract valued at £233,820 and remains active. The process was governed by regulations aligned with the General Procurement Agreement.

The contract presents significant growth opportunities, particularly for businesses specialising in industrial cleaning and maintenance services. Enterprises with expertise in compliance with statutory legislative requirements and EU/BS standards, especially small and medium-sized enterprises (SMEs), would find this contract advantageous. It recognises the importance of consistent service delivery and efficiency, making it suitable for businesses capable of offering a structured maintenance regime. The recurring nature of this procurement, including potential extensions, suggests long-term business opportunities for capable suppliers that can meet the high standards expected by The Highland Council.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Grease Traps - Servicing, Maintenance & Repairs

Notice Description

This contract shall encompass the Servicing, Maintenance & Repairs to Grease Traps. The Grease Traps are installed within Business Units and their associated buildings owned by The Highland Council within the Highland Council geographical area. The contract shall provide for a suitable servicing, repairs & maintenance regime to exist to ensure that Grease Traps operate correctly and safely, in accordance with manufacturer's printed maintenance instruction and in compliance with applicable statutory legislative authority, EU/BS standards and other relevant guidance/reference literature.

Lot Information

Lot 1

This contract shall encompass the Servicing, Maintenance & Repairs to Grease Traps. The Grease Traps are installed within Business Units and their associated buildings owned by The Highland Council within the Highland Council geographical area. The contract shall provide for a suitable servicing, repairs & maintenance regime to exist to ensure that Grease Traps operate correctly and safely, in accordance with manufacturer's printed maintenance instruction and in compliance with applicable statutory legislative authority, EU/BS standards and other relevant guidance/reference literature.

Renewal: 3 year contract with an optional up to 36 month extension agreed at the discretion of the CA.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000812405
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548924
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45000000 - Construction work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£233,820 £100K-£500K

Notice Dates

Publication Date
5 Feb 20262 weeks ago
Submission Deadline
7 Nov 2025Expired
Future Notice Date
Not specified
Award Date
21 Jan 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Recurring procurement expected following the expiry of the initial contract period and any subsequent extension as agreed with the CA.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE HIGHLAND COUNCIL
Contact Name
Scott Henderson
Contact Email
gordon.duncan@highland.gov.uk, property.contracts@highland.gov.uk
Contact Phone
+44 1463702670, +44 1463702979

Buyer Location

Locality
INVERNESS
Postcode
IV3 5NX
Post Town
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

ACRE INDUSTRIAL & CLEANING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000812405-2026-02-05T00:00:00Z",
    "date": "2026-02-05T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000812405",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-100",
            "name": "The Highland Council",
            "identifier": {
                "legalName": "The Highland Council"
            },
            "address": {
                "streetAddress": "Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5NX"
            },
            "contactPoint": {
                "name": "Scott Henderson",
                "email": "Property.Contracts@highland.gov.uk",
                "telephone": "+44 1463702979",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.highland.gov.uk"
            }
        },
        {
            "id": "org-84",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "The Inverness Justice Centre, Longman Road",
                "locality": "Inverness",
                "postalCode": "IV1 1AH"
            },
            "contactPoint": {
                "email": "inverness@scotcourts.gov.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-70",
            "name": "The Highland Council",
            "identifier": {
                "legalName": "The Highland Council"
            },
            "address": {
                "streetAddress": "Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5NX"
            },
            "contactPoint": {
                "email": "gordon.duncan@highland.gov.uk",
                "telephone": "+44 1463702670",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.highland.gov.uk"
            }
        },
        {
            "id": "org-117",
            "name": "Acre Industrial & Cleaning Services Ltd",
            "identifier": {
                "legalName": "Acre Industrial & Cleaning Services Ltd"
            },
            "address": {
                "streetAddress": "Fulwood Estate, Moss Road",
                "locality": "Houston",
                "region": "UKM",
                "postalCode": "PA6 7BJ"
            },
            "contactPoint": {
                "telephone": "+44 1505327711"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-118",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "The Inverness Justice Centre, Longman Road",
                "locality": "Inverness",
                "postalCode": "IV1 1AH"
            },
            "contactPoint": {
                "email": "inverness@scotcourts.gov.uk",
                "telephone": "+44 1463230782",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The Highland Council",
        "id": "org-70"
    },
    "tender": {
        "id": "SER073",
        "title": "Grease Traps - Servicing, Maintenance & Repairs",
        "description": "This contract shall encompass the Servicing, Maintenance & Repairs to Grease Traps. The Grease Traps are installed within Business Units and their associated buildings owned by The Highland Council within the Highland Council geographical area. The contract shall provide for a suitable servicing, repairs & maintenance regime to exist to ensure that Grease Traps operate correctly and safely, in accordance with manufacturer's printed maintenance instruction and in compliance with applicable statutory legislative authority, EU/BS standards and other relevant guidance/reference literature.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Highland Wide"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2025-11-07T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-11-07T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT541001",
                "documentType": "contractNotice",
                "title": "Grease Traps - Servicing, Maintenance & Repairs",
                "description": "This contract shall encompass the Servicing, Maintenance & Repairs to Grease Traps. The Grease Traps are installed within Business Units and their associated buildings owned by The Highland Council within the Highland Council geographical area. The contract shall provide for a suitable servicing, repairs & maintenance regime to exist to ensure that Grease Traps operate correctly and safely, in accordance with manufacturer's printed maintenance instruction and in compliance with applicable statutory legislative authority, EU/BS standards and other relevant guidance/reference literature.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541001",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "OCT541001-1",
                "title": "00 - Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=1",
                "datePublished": "2025-10-08T15:15:43Z",
                "dateModified": "2025-10-08T15:15:43Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-2",
                "title": "01 - Project Particulars",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=2",
                "datePublished": "2025-10-08T15:15:43Z",
                "dateModified": "2025-10-08T15:15:43Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-3",
                "title": "02 - Scope of Works",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=3",
                "datePublished": "2025-10-08T15:15:43Z",
                "dateModified": "2025-10-08T15:15:43Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-4",
                "title": "Appendix 1 - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=4",
                "datePublished": "2025-10-08T15:15:43Z",
                "dateModified": "2025-10-08T15:15:43Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "OCT541001-5",
                "title": "04 - Appendices",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=5",
                "datePublished": "2025-10-08T15:15:43Z",
                "dateModified": "2025-10-08T15:15:43Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-6",
                "title": "Tender Evaluation Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=6",
                "datePublished": "2025-10-08T15:15:43Z",
                "dateModified": "2025-10-08T15:15:43Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-7",
                "title": "Appendix 2 - Highland Council Area Map",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=7",
                "datePublished": "2025-10-08T15:15:43Z",
                "dateModified": "2025-10-08T15:15:43Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT541001-8",
                "title": "Appendix 3 - List of Properties, Equipment & Contact Details",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=8",
                "datePublished": "2025-10-08T15:15:43Z",
                "dateModified": "2025-10-08T15:15:43Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT541001-9",
                "title": "Appendix 4 - Concerto Supplier Guide - PPM Service Contracts",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=9",
                "datePublished": "2025-10-08T15:15:43Z",
                "dateModified": "2025-10-08T15:15:43Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-10",
                "title": "Appendix 5 - Hazard Identification Assessment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=10",
                "datePublished": "2025-10-08T15:15:44Z",
                "dateModified": "2025-10-08T15:15:44Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-11",
                "title": "Appendix 6 - Plan in Place Letter",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=11",
                "datePublished": "2025-10-08T15:15:44Z",
                "dateModified": "2025-10-08T15:15:44Z",
                "format": "application/msword"
            },
            {
                "id": "OCT541001-12",
                "title": "Appendix 7 - CCFM Access Arrangements Form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=12",
                "datePublished": "2025-10-08T15:15:44Z",
                "dateModified": "2025-10-08T15:15:44Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-13",
                "title": "Appendix 8 - Notification of Condition Score Log",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=13",
                "datePublished": "2025-10-08T15:15:44Z",
                "dateModified": "2025-10-08T15:15:44Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT541001-14",
                "title": "Appendix 9 - School Holiday Dates 25-26",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=14",
                "datePublished": "2025-10-08T15:15:44Z",
                "dateModified": "2025-10-08T15:15:44Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT541001-15",
                "title": "Appendix 9 - School Holiday Dates 26-27",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=15",
                "datePublished": "2025-10-08T15:15:44Z",
                "dateModified": "2025-10-08T15:15:44Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT541001-16",
                "title": "Appendix 10 - Performance Indicator Report (PIR)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=16",
                "datePublished": "2025-10-08T15:15:44Z",
                "dateModified": "2025-10-08T15:15:44Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT541001-17",
                "title": "Appendix 11 - Contractor's Code Of Conduct (Non-Domestic)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=17",
                "datePublished": "2025-10-08T15:15:45Z",
                "dateModified": "2025-10-08T15:15:45Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-18",
                "title": "Appendix 12 - Contractor's Contract Management Report",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=18",
                "datePublished": "2025-10-08T15:15:45Z",
                "dateModified": "2025-10-08T15:15:45Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-19",
                "title": "Appendix 13 - Contractor's Contractual Document Checklist",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=19",
                "datePublished": "2025-10-08T15:15:45Z",
                "dateModified": "2025-10-08T15:15:45Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT541001-20",
                "title": "03 - Pricing Schedule Notes",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541001&idx=20",
                "datePublished": "2025-10-08T15:15:45Z",
                "dateModified": "2025-10-08T15:15:45Z",
                "format": "application/msword"
            },
            {
                "id": "FEB548924",
                "documentType": "awardNotice",
                "title": "Grease Traps - Servicing, Maintenance & Repairs",
                "description": "This contract shall encompass the Servicing, Maintenance & Repairs to Grease Traps. The Grease Traps are installed within Business Units and their associated buildings owned by The Highland Council within the Highland Council geographical area. The contract shall provide for a suitable servicing, repairs & maintenance regime to exist to ensure that Grease Traps operate correctly and safely, in accordance with manufacturer's printed maintenance instruction and in compliance with applicable statutory legislative authority, EU/BS standards and other relevant guidance/reference literature.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548924",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This contract shall encompass the Servicing, Maintenance & Repairs to Grease Traps. The Grease Traps are installed within Business Units and their associated buildings owned by The Highland Council within the Highland Council geographical area. The contract shall provide for a suitable servicing, repairs & maintenance regime to exist to ensure that Grease Traps operate correctly and safely, in accordance with manufacturer's printed maintenance instruction and in compliance with applicable statutory legislative authority, EU/BS standards and other relevant guidance/reference literature.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 year contract with an optional up to 36 month extension agreed at the discretion of the CA."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-11-07T12:00:00Z",
            "address": {
                "streetAddress": "Highland Council Headquarters, Glenurquhart Road, Inverness, IV3 5NX"
            },
            "description": "The Property Service Contracts Team shall open the tenders following the expiry of the tender period."
        },
        "contractTerms": {
            "performanceTerms": "Refer to contract documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Refer to contract documents"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Recurring procurement expected following the expiry of the initial contract period and any subsequent extension as agreed with the CA."
        }
    },
    "language": "EN",
    "description": "(SC Ref:822897)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000812405"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000812405"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "SER073",
            "suppliers": [
                {
                    "id": "org-117",
                    "name": "Acre Industrial & Cleaning Services Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SER073",
            "awardID": "SER073",
            "status": "active",
            "value": {
                "amount": 233820,
                "currency": "GBP"
            },
            "dateSigned": "2026-01-21T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "275",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "276",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "277",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "278",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "279",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}