Award

SLC/FC/24/031 Negotiated Contract for Advice Pro Case Management Software - Employability

SOUTH LANARKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Summary of the contracting process

See notice for full details.

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Notice Title

SLC/FC/24/031 Negotiated Contract for Advice Pro Case Management Software - Employability

Notice Description

The Council has a requirement for a case management system for use within the Employability Team and across the wider Local Employability Partnership. Employability Services requires 140 User Licences and use of a digital referral module and client portal. There is still an existing requirement for this software by the Employability team and due to the number of licenses currently used across the resource, which is now up to 140 licenses, it requires its own separate arrangement to run for a number of years.

Lot Information

Lot 1

Advice Pro is a case management system that has been developed to support advisers working with clients in a range of contexts including money advice, employability and welfare rights. The system allows users to log in to secure database using most devices that have access to the internet. It does not require installation of software or connection to SLC servers. It allows the work force to work with optimum efficiency from any location - home, office, outreach etc. On 7 October 2021, Advanced Case Management Solutions Ltd were awarded a contract (SLC/PS/FINCOR/20/207) for the provision of a case management system (Advice Pro) following a competitive procurement process. This contract was on behalf of the Council's Debt and Welfare Rights Advice Services and was for 01 October 2021 - 30 September 2023. During this time, there was a transformational review of Employability which identified the need for a common system across the Education and Corporate employability services. Therefore, a modification of this contract (SLC/PS/FINCOR/20/207) was progressed by way of a change control notice (01 May 2022 - 30 April 2023) to enable the Community and Enterprise Resources to purchase at that time 20 licences from the Provider to allow the System to be utilised for Youth Employability purposes.There is still an existing requirement for this software by the Employability team and due to the number of licenses currently used across the resource, which is now up to 140 licenses, it requires its own separate arrangement to run for a number of years.

Procurement Information

The system has been customised and developed to reflect the needs of the service and allows us to pull reports/data for our funding streams and internal reporting. The system is already fully functioning and set up to meet our service needs. Other services within the Council also use this system. All relevant IT and data protection considerations have been addressed as part of previous procurement exercises. All staff have been trained on the system and it would be Best Value for the Council to continue to use the system that is in place. In entering a new procurement exercise for this software, would incur additional administrative costs in terms of training, installation, and the process of data migration.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000812420
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547235
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£117,249 £100K-£500K

Notice Dates

Publication Date
15 Jan 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 May 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SOUTH LANARKSHIRE COUNCIL
Contact Name
Julie McAlpine
Contact Email
julie.mcalpine@southlanarkshire.gov.uk
Contact Phone
+44 1698454353

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Post Town
Motherwell
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Supplier Information

Number of Suppliers
1
Supplier Name

ADVANCED CASE MANAGEMENT SOLUTIONS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547235
    SLC/FC/24/031 Negotiated Contract for Advice Pro Case Management Software - Employability - The Council has a requirement for a case management system for use within the Employability Team and across the wider Local Employability Partnership. Employability Services requires 140 User Licences and use of a digital referral module and client portal. There is still an existing requirement for this software by the Employability team and due to the number of licenses currently used across the resource, which is now up to 140 licenses, it requires its own separate arrangement to run for a number of years.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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