Tender

Cardross Crematorium AV System

ARGYLL AND BUTE COUNCIL

This public procurement record has 1 release in its history.

Tender

13 Oct 2025 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

See notice for full details.

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Notice Information

Notice Title

Cardross Crematorium AV System

Notice Description

Argyll and Bute Council is seeking the provision of an end-to-end managed streaming and recording service for ceremonies held at Cardross Crematorium. For full details on the background and scope of requirements, please refer the attached Tender Document.

Lot Information

Lot 1

The project brief requires an audio-visual provider to administer the following services: 1. Provision, installation, commissioning, servicing and maintenance of all necessary hardware and software on site. 2. Operation of audio, visual, live streaming and recording equipment at 800 plus ceremonies, in line with all Council health and safety guidelines and risk assessments. 3. Access to a professional music library from which customers can select music to use during ceremonies, including the management of audio during ceremonies and all licencing required for using the library for live and recorded events. 4. All management of the audio and visual aspects of ceremonies, including advising customers how to access live streams, and advising those attending in person of the necessary data privacy and security arrangements. 5. Secure provision in suitable formats of recordings of ceremonies to customers. 6. An itemised price list of all available added services, fixed at each contract anniversary and increasing annually by an agreed indexation. 7. Terms and conditions for all services set out for funeral directors and customers, including a clear disputes and resolution policy and process for use if the quality of any of the services provided are queried or challenged. 8. A clear statement of all facilities that the Council are required to provide, including power, and building access. For full details on the background and scope of requirements, please refer the attached Tender Document.. All bidders will be required to attend site prior to returning any bids/quotes. This visit will be held on Monday 10th November 2025 between 12.15 - 2.15pm. Please see attached Tender documents for the full details in relation to this requirement.

Renewal: Option to extend for a further 12 + 12 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000812917
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541320
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

32321200 - Audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

51611100 - Hardware installation services

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
£70,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20254 months ago
Submission Deadline
12 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ARGYLL AND BUTE COUNCIL
Contact Name
David Dunlop
Contact Email
david.dunlop@argyll-bute.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LOCHGILPHEAD
Postcode
PA31 8RT
Post Town
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute
Local Authority
Argyll and Bute
Electoral Ward
Mid Argyll
Westminster Constituency
Argyll, Bute and South Lochaber

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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