Notice Information
Notice Title
Cardross Crematorium AV System
Notice Description
Argyll and Bute Council is seeking the provision of an end-to-end managed streaming and recording service for ceremonies held at Cardross Crematorium. For full details on the background and scope of requirements, please refer the attached Tender Document.
Lot Information
Lot 1
The project brief requires an audio-visual provider to administer the following services: 1. Provision, installation, commissioning, servicing and maintenance of all necessary hardware and software on site. 2. Operation of audio, visual, live streaming and recording equipment at 800 plus ceremonies, in line with all Council health and safety guidelines and risk assessments. 3. Access to a professional music library from which customers can select music to use during ceremonies, including the management of audio during ceremonies and all licencing required for using the library for live and recorded events. 4. All management of the audio and visual aspects of ceremonies, including advising customers how to access live streams, and advising those attending in person of the necessary data privacy and security arrangements. 5. Secure provision in suitable formats of recordings of ceremonies to customers. 6. An itemised price list of all available added services, fixed at each contract anniversary and increasing annually by an agreed indexation. 7. Terms and conditions for all services set out for funeral directors and customers, including a clear disputes and resolution policy and process for use if the quality of any of the services provided are queried or challenged. 8. A clear statement of all facilities that the Council are required to provide, including power, and building access. For full details on the background and scope of requirements, please refer the attached Tender Document.. All bidders will be required to attend site prior to returning any bids/quotes. This visit will be held on Monday 10th November 2025 between 12.15 - 2.15pm. Please see attached Tender documents for the full details in relation to this requirement.
Renewal: Option to extend for a further 12 + 12 months.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000812917
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541320
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
32 - Radio, television, communication, telecommunication and related equipment
-
- CPV Codes
32321200 - Audio-visual equipment
50340000 - Repair and maintenance services of audio-visual and optical equipment
51611100 - Hardware installation services
Notice Value(s)
- Tender Value
- £70,000 Under £100K
- Lots Value
- £70,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 13 Oct 202510 months ago
- Submission Deadline
- 12 Dec 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Argyll and Bute Council
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LOCHGILPHEAD
- Postcode
- PA31 8RT
- Postcode Area
- Paisley
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute
-
- Local Authority
- Argyll and Bute
- Electoral Ward
- Mid Argyll
- Westminster Constituency
- Argyll, Bute and South Lochaber
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541320&idx=4
3rd December 2025 - ABC General Conditions of Contract for Services -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541320&idx=3
27th November 2025 - Photos in relation to Question posted on Wed 26/11/2025 16:35 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541320&idx=2
27th November 2025 - Site Floorplan at Cardross Crematorium -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541320&idx=1
13th October 2025 - Cardross Crematorium AV System - ITT -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541320
Cardross Crematorium AV System - Argyll and Bute Council is seeking the provision of an end-to-end managed streaming and recording service for ceremonies held at Cardross Crematorium. For full details on the background and scope of requirements, please refer the attached Tender Document.
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.