Planning

CFM0361 - Fleet Management Solution

FIFE COUNCIL

This public procurement record has 1 release in its history.

Planning

17 Oct 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

See notice for full details.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

CFM0361 - Fleet Management Solution

Notice Description

Fife Council are seeking a Fleet Management Solution which can store various pieces of live information on vehicles owned or operated by the Council. A full requirements catalogue will be included within the full advert however some requirements have been listed below. Vehicle Module Live Vehicle Section Basic Vehicle Information Vehicle and Equipment Details Serial Number Details Legal Details Operating Lease and Rental Details Capital Purchase Details Fixed Costs Details Archived Vehicle Section Fleet Numbers Images of vehicles to be allowed to be uploaded DVLA Information Accident Module Open Accident Section Vehicle Details Use/Driver Details Accident Details Fuel Module

Lot Information

Lot 1

Fife Council are seeking a Fleet Management Solution which can store various pieces of live information on vehicles owned or operated by the Council. The attached RFI contains a more expansive description of our requirements. Vehicle Module Live Vehicle Section Basic Vehicle Information Vehicle and Equipment Details Serial Number Details Legal Details Operating Lease and Rental Details Capital Purchase Details Fixed Costs Details Archived Vehicle Section Fleet Numbers Images of vehicles to be allowed to be uploaded DVLA Information Accident Module Open Accident Section Vehicle Details Use/Driver Details Accident Details Fuel Module

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000813454
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541717
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
8 Dec 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIFE COUNCIL
Contact Name
Jack Dryburgh
Contact Email
jack.dryburgh@fife.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Post Town
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541717
    CFM0361 - Fleet Management Solution - Fife Council are seeking a Fleet Management Solution which can store various pieces of live information on vehicles owned or operated by the Council. A full requirements catalogue will be included within the full advert however some requirements have been listed below. Vehicle Module Live Vehicle Section Basic Vehicle Information Vehicle and Equipment Details Serial Number Details Legal Details Operating Lease and Rental Details Capital Purchase Details Fixed Costs Details Archived Vehicle Section Fleet Numbers Images of vehicles to be allowed to be uploaded DVLA Information Accident Module Open Accident Section Vehicle Details Use/Driver Details Accident Details Fuel Module

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000813454-2025-10-17T00:00:00Z",
    "date": "2025-10-17T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000813454",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-11",
            "name": "Fife Council",
            "identifier": {
                "legalName": "Fife Council"
            },
            "address": {
                "streetAddress": "Fife House, North Street",
                "locality": "Glenrothes",
                "region": "UKM72",
                "postalCode": "KY7 5LT"
            },
            "contactPoint": {
                "name": "Jack Dryburgh",
                "email": "jack.dryburgh@fife.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.fife.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Fife Council",
        "id": "org-11"
    },
    "planning": {
        "documents": [
            {
                "id": "OCT541717",
                "documentType": "plannedProcurementNotice",
                "title": "CFM0361 - Fleet Management Solution",
                "description": "Fife Council are seeking a Fleet Management Solution which can store various pieces of live information on vehicles owned or operated by the Council. A full requirements catalogue will be included within the full advert however some requirements have been listed below. Vehicle Module Live Vehicle Section Basic Vehicle Information Vehicle and Equipment Details Serial Number Details Legal Details Operating Lease and Rental Details Capital Purchase Details Fixed Costs Details Archived Vehicle Section Fleet Numbers Images of vehicles to be allowed to be uploaded DVLA Information Accident Module Open Accident Section Vehicle Details Use/Driver Details Accident Details Fuel Module",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541717",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CFM0361",
        "title": "CFM0361 - Fleet Management Solution",
        "description": "Fife Council are seeking a Fleet Management Solution which can store various pieces of live information on vehicles owned or operated by the Council. A full requirements catalogue will be included within the full advert however some requirements have been listed below. Vehicle Module Live Vehicle Section Basic Vehicle Information Vehicle and Equipment Details Serial Number Details Legal Details Operating Lease and Rental Details Capital Purchase Details Fixed Costs Details Archived Vehicle Section Fleet Numbers Images of vehicles to be allowed to be uploaded DVLA Information Accident Module Open Accident Section Vehicle Details Use/Driver Details Accident Details Fuel Module",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50111000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Bankhead, Glenrothes, Fife"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 360000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "OCT541717-1",
                "title": "RFI - Fleet Management System Oct 2025 FINAL",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541717&idx=1",
                "datePublished": "2025-10-17T16:35:09Z",
                "dateModified": "2025-10-17T16:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Fife Council are seeking a Fleet Management Solution which can store various pieces of live information on vehicles owned or operated by the Council. The attached RFI contains a more expansive description of our requirements. Vehicle Module Live Vehicle Section Basic Vehicle Information Vehicle and Equipment Details Serial Number Details Legal Details Operating Lease and Rental Details Capital Purchase Details Fixed Costs Details Archived Vehicle Section Fleet Numbers Images of vehicles to be allowed to be uploaded DVLA Information Accident Module Open Accident Section Vehicle Details Use/Driver Details Accident Details Fuel Module",
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-12-08T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "50111000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Please respond to this RFI by sending your response to jack.dryburgh@fife.gov.uk by the 31st October 2025 at the latest. If you have any questions regarding this RFI please submit these via the PCS questions portal attached to this notice. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=813454. (SC Ref:813454)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000813454"
        }
    ],
    "noticetype": "OJEU - F1 - Prior Information Notice"
}