Tender

Patient Lifting Equipment Servicing, Maintenance and Inspection Services

NHS HIGHLAND

This public procurement record has 2 releases in its history.

Tender

18 Feb 2026 at 00:00

Planning

10 Nov 2025 at 00:00

Summary of the contracting process

NHS Highland, based in Inverness, is engaged in the Tender stage of procuring services related to "Patient Lifting Equipment Servicing, Maintenance and Inspection Services." The procurement process entails comprehensive maintenance and inspection services across NHS Highland sites, excluding Argyll & Bute, to ensure compliance with PUWER and LOLER regulations. The procurement follows an open procedure with electronic submissions due by 20th March 2026. The total contract value is £126,000, and the service period ranges from 1st July 2026 to 30th June 2030, with a potential extension for 12 months. NHS Highland, a key public health authority, seeks service providers to uphold rigorous standards across its healthcare facilities, including hospitals and care homes.

This tender presents substantial opportunities for businesses specialising in health equipment maintenance and statutory compliance services, particularly those with expertise in safety regulations and healthcare environments. Organisations holding UKAS or equivalent certifications, especially in quality and health & safety standards, are well-positioned to compete. The contract's emphasis on community benefits encourages suppliers to propose enhancements that promote social and economic wellbeing within the NHS Highland jurisdiction. Businesses providing innovative service solutions that align with the procurement criteria—quality and price—alongside strong economic and technical credentials, stand to benefit from this opportunity to partner with a prominent healthcare authority.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Patient Lifting Equipment Servicing, Maintenance and Inspection Services

Notice Description

NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under PUWER and LOLER across NHS Highland sites

Lot Information

Annual PPM Servicing & Maintenance PUWER

NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under PUWER and LOLER across NHS Highland sites (excluding Argyll & Bute). The equipment that requires serviced and maintained shall be located in Healthcare Facilities of NHS Highland. These includes both Hospital and care home settings.

Renewal: The Contract has an option to extend for up to a further 12 months then it will be subject to renewal.

Bi-annual Thorough Examinations LOLER

NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under PUWER and LOLER across NHS Highland sites (excluding Argyll & Bute). The equipment that requires serviced and maintained shall be located in Healthcare Facilities of NHS Highland. These includes both Hospital and care home settings.

Renewal: The Contract has an option to extend for up to a further 12 months then it will be subject to renewal.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000815202
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549842
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

50421000 - Repair and maintenance services of medical equipment

Notice Value(s)

Tender Value
£126,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Feb 20265 days ago
Submission Deadline
20 Mar 20264 weeks to go
Future Notice Date
19 Jan 2026Expired
Award Date
Not specified
Contract Period
1 Jul 2026 - 30 Jun 2030 4-5 years
Recurrence
If contract isn't extended - 2031

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NHS HIGHLAND
Contact Name
Not specified
Contact Email
nhsh.tenders@nhs.scot
Contact Phone
+44 1463704000

Buyer Location

Locality
INVERNESS
Postcode
IV2 3BW
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000815202-2026-02-18T00:00:00Z",
    "date": "2026-02-18T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000815202",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-15",
            "name": "NHS Highland",
            "identifier": {
                "legalName": "NHS Highland"
            },
            "address": {
                "streetAddress": "Assynt House, Beechwood Park",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 3BW"
            },
            "contactPoint": {
                "email": "nhsh.tenders@nhs.scot",
                "telephone": "+44 1463704000",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhshighland.scot.nhs.uk"
            }
        },
        {
            "id": "org-19",
            "name": "NHS Highland",
            "identifier": {
                "legalName": "NHS Highland"
            },
            "address": {
                "streetAddress": "Assynt House, Beechwood Park",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 3BW"
            },
            "contactPoint": {
                "email": "nhsh.tenders@nhs.scot",
                "telephone": "+44 1463704000",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhshighland.scot.nhs.uk"
            }
        },
        {
            "id": "org-20",
            "name": "The Inverness Justice Centre",
            "identifier": {
                "legalName": "The Inverness Justice Centre"
            },
            "address": {
                "locality": "Inverness",
                "postalCode": "IV1 1AH"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "NHS Highland",
        "id": "org-19"
    },
    "planning": {
        "documents": [
            {
                "id": "NOV543089",
                "documentType": "plannedProcurementNotice",
                "title": "Patient Lifting Equipment Servicing, Maintenance and Inspection Services",
                "description": "NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under PUWER and LOLER across NHS Highland sites",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543089",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "HH042-25-HB",
        "title": "Patient Lifting Equipment Servicing, Maintenance and Inspection Services",
        "description": "NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under PUWER and LOLER across NHS Highland sites",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 126000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "NOV543089-1",
                "title": "HH042-25-HB Market Research Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV543089&idx=1",
                "datePublished": "2025-11-10T08:50:04Z",
                "dateModified": "2025-11-10T08:50:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB549842",
                "documentType": "contractNotice",
                "title": "Patient Lifting Equipment Servicing, Maintenance and Inspection Services",
                "description": "NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under PUWER and LOLER across NHS Highland sites",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549842",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under PUWER and LOLER across NHS Highland sites (excluding Argyll & Bute). The equipment that requires serviced and maintained shall be located in Healthcare Facilities of NHS Highland. These includes both Hospital and care home settings.",
                "status": "active",
                "title": "Annual PPM Servicing & Maintenance PUWER",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00Z",
                    "endDate": "2030-06-30T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract has an option to extend for up to a further 12 months then it will be subject to renewal."
                }
            },
            {
                "id": "2",
                "title": "Bi-annual Thorough Examinations LOLER",
                "description": "NHS Highland requires the provision of Patient Lifting Equipment Maintenance and Inspection Services, ensuring compliance with all relevant statutory requirements under PUWER and LOLER across NHS Highland sites (excluding Argyll & Bute). The equipment that requires serviced and maintained shall be located in Healthcare Facilities of NHS Highland. These includes both Hospital and care home settings.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00Z",
                    "endDate": "2030-06-30T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract has an option to extend for up to a further 12 months then it will be subject to renewal."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-19T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "50421000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2026-03-20T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-03-20T12:00:00Z"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2026-03-20T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Award shall be subject to a satisfactory financial evaluation having been carried out by NHS Highland which may include credit checks and accounts analysis. a) A copy of your audited accounts or equivalent for the most recent two years, along with details of any significant changes since the last year end. An additional question has been provided below to enable you to upload your second set of accounts. or b) A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed, the same information for the period applicable. NOTE: if this information is not available in an audited format, please provide an end of period balance sheet or make the response specified in option (c) below. or c) If you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation's cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing. For example, provide a statement explaining why the organisation was not in net profit after tax in either of the reported financial years.",
                    "minimum": "It is a requirement of this Contract that bidders hold, or can commit to obtain prior to commencement of any subsequently awarded Contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000 GBP Public Liability Insurance = 5,000,000 GBP Professional Indemnity = 5,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Bidders are required to provide a minimum of 2 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control. Bidders are required to confirm that they and/or the service provider have the relevant educational and professional qualifications. Quality Management Procedures 1.The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), Or, 2. The bidder must have the following: a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. Health and Safety Procedures 3. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or a regularly reviewed documented process."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If contract isn't extended - 2031"
        }
    },
    "language": "EN",
    "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31150. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits Contractors are required to summarise any proposed Community Benefits that will be developed and delivered as part of this contract if successful. Your Community Benefits proposal should identify any areas which can improve the economic, social, environmental wellbeing and assist in the reduction of health inequalities across NHS Highland's Health Board. Contractors can also decide to support projects logged within the Community Benefit Gateway, this must be documented within your response. If successful in your bid you will be required to bid to complete the work on the Community Benefit Gateway. Or If you are not able to propose any Community Benefits as part of this contract can you please specify why? (SC Ref:823851)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000815202"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000815202"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2025/S 000-072242"
        }
    ]
}