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PROC 25-2902 Back-Office Solution for the Police Scotland EV Charging Infrastructure

Scottish Police Authority

This public procurement record has 3 releases in its history.

Award

04 Feb 2026 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

15 Dec 2025 at 00:00

OJEU - F14 - Corrigendum
Tender

10 Dec 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The public procurement process was initiated by the Scottish Police Authority for a back-office solution for their electric vehicle (EV) charging infrastructure. This involves migrating current services outsourced to separate suppliers into a single, unified contract. The procurement falls under the services category, with the process following an open procedure. The procurement was initially planned to conclude by 12th January 2026, with key amendments made to deadlines due to the festive period, extending the submission dates to 16th January 2026. However, the tender has been marked as cancelled as of February 2026. Interested parties should have focused on the UK region, specifically Scotland, with particular attention to Glasgow as the main location.

This tender represented a growth opportunity for companies experienced in providing back-office and infrastructure management solutions, particularly those related to EV charging systems. Businesses with strengths in software provision for charge point management, live monitoring, and data analytics would have been particularly well-suited. Companies operating in sectors related to electrical engineering, IT services, and sustainable energy solutions might find similar future tenders beneficial, allowing them to leverage their expertise in the Scottish market. While this particular tender has been cancelled, keeping an eye on potential new opportunities from the Scottish Police Authority or similar bodies could lead to valuable contracts in the near future.

How relevant is this notice?

Notice Information

Notice Title

PROC 25-2902 Back-Office Solution for the Police Scotland EV Charging Infrastructure

Notice Description

Police Scotland currently have in place back-office services with two separate Suppliers, due to expire within the next 12 months. Police Scotland require a single Supplier to migrate all chargers from existing Contract to a new single Contract. Police Scotland require a Supplier to provide a Single Back-Office Solution for the Police Scotland EV Charging Infrastructure; this will involve transitioning groups of chargers from these current solutions as well as adding any newly installed chargers added to the Estate during the Contract term, placed immediately on to this new Contract.

Lot Information

Lot 1

Police Scotland currently have in place back-office services with two separate Suppliers, due to expire within the next 12 months. Police Scotland require a single Supplier to migrate all chargers from existing Contracts to a new single Contract. Police Scotland require a Supplier to provide a Single Back-Office Solution for the Police Scotland EV Charging Infrastructure; this will involve transitioning groups of chargers from these current solutions as well as adding any newly installed chargers added to the Estate during the Contract term, placed immediately on to this new Contract. The Back Office functionality must provide a solution to manage the Authority's electric vehicle charging infrastructure to allow control, visibility and development of the back-office solution. Software supplied must be able to provide data in-line with a standard back office system as well as allow utilisation of data as detailed within the Back Office section above. Software must provide charge point management software. Including live monitoring of charge point network, including charge sessions, access controls, management of tariffs and payments, maintenance and reporting. Further information can be found within the Schedule of Requirements within the ITT document.

Renewal: The contract period is initially for three (3) years, with the option to extend for 2 further 12 month periods. Further detail is contained within Tender pack.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000818121
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548741
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

48 - Software package and information systems

50 - Repair and maintenance services

65 - Public utilities

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

75 - Administration, defence and social security services

CPV Codes

09310000 - Electricity

31158000 - Chargers

31610000 - Electrical equipment for engines and vehicles

31680000 - Electrical supplies and accessories

34144900 - Electric vehicles

48444100 - Billing system

50324100 - System maintenance services

65300000 - Electricity distribution and related services

71314200 - Energy-management services

72260000 - Software-related services

72267100 - Maintenance of information technology software

75100000 - Administration services

Notice Value(s)

Tender Value
£836,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Feb 20266 months ago
Submission Deadline
12 Jan 2026Expired
Future Notice Date
Not specified
Award Date
4 Feb 20266 months ago
Contract Period
Not specified - Not specified
Recurrence
At expiry points of the contract i.e. if not extended - 6 months prior to the end of year 3, year 4, or if all extensions are taken, then retender within year 4 to align with expiry.

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G51 1DZ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Govan
Westminster Constituency
Glasgow South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545361
    PROC 25-2902 Back-Office Solution for the Police Scotland EV Charging Infrastructure - Police Scotland currently have in place back-office services with two separate Suppliers, due to expire within the next 12 months. Police Scotland require a single Supplier to migrate all chargers from existing Contract to a new single Contract. Police Scotland require a Supplier to provide a Single Back-Office Solution for the Police Scotland EV Charging Infrastructure; this will involve transitioning groups of chargers from these current solutions as well as adding any newly installed chargers added to the Estate during the Contract term, placed immediately on to this new Contract.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548741
    PROC 25-2902 Back-Office Solution for the Police Scotland EV Charging Infrastructure - Police Scotland currently have in place back-office services with two separate Suppliers, due to expire within the next 12 months. Police Scotland require a single Supplier to migrate all chargers from existing Contract to a new single Contract. Police Scotland require a Supplier to provide a Single Back-Office Solution for the Police Scotland EV Charging Infrastructure; this will involve transitioning groups of chargers from these current solutions as well as adding any newly installed chargers added to the Estate during the Contract term, placed immediately on to this new Contract.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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