PHA Reactive Maintenance and Void Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000818314-2025-12-11T00:00:00Z",
    "date": "2025-12-11T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000818314",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-33",
            "name": "Provanhall Housing Association Ltd",
            "identifier": {
                "legalName": "Provanhall Housing Association Ltd"
            },
            "address": {
                "streetAddress": "34 Conisborough Road, Provanhall",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G34 9QG"
            },
            "contactPoint": {
                "name": "Mark Tedford",
                "email": "marktedford@provanhallha.org.uk",
                "telephone": "+44 1417714941",
                "faxNumber": "+44 1417715959",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Other: Register Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.provanhallha.org.uk"
            }
        },
        {
            "id": "org-34",
            "name": "Provanhall Housing Association",
            "identifier": {
                "legalName": "Provanhall Housing Association"
            },
            "address": {
                "streetAddress": "34 Conisborough Road",
                "locality": "Glasgow",
                "postalCode": "G34 9QG"
            },
            "contactPoint": {
                "email": "marktedford@provanhallha.org.uk",
                "url": "http://www.provanhallha.org.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Provanhall Housing Association Ltd",
        "id": "org-33"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000818314",
        "title": "PHA Reactive Maintenance and Void Contract",
        "description": "The Contractor will be responsible for delivering all reactive maintenance repair works throughout the Association's occupied flats, houses and communal closes at various addresses within Provanhall, Glasgow G34. These works will be carried out in accordance with the Right to Repair Statutory Scheme and will include the full range of emergency, urgent and routine repairs required to maintain the Association's housing stock. The scope of service will also include the management and completion of void property repairs, with an anticipated workload of approximately 30 voids per annum, ensuring each property is returned to the Association's re-let standard within the agreed timescales.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Contractor will deliver all reactive repairs and manage approx. 30 voids annually in Provanhall, ensuring works meet Right to Repair standards and re-let timescales."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 900000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2026-02-02T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-02-02T13:00:00Z"
        },
        "documents": [
            {
                "id": "DEC545473",
                "documentType": "contractNotice",
                "title": "PHA Reactive Maintenance and Void Contract",
                "description": "The Contractor will be responsible for delivering all reactive maintenance repair works throughout the Association's occupied flats, houses and communal closes at various addresses within Provanhall, Glasgow G34. These works will be carried out in accordance with the Right to Repair Statutory Scheme and will include the full range of emergency, urgent and routine repairs required to maintain the Association's housing stock. The scope of service will also include the management and completion of void property repairs, with an anticipated workload of approximately 30 voids per annum, ensuring each property is returned to the Association's re-let standard within the agreed timescales.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545473",
                "format": "text/html"
            },
            {
                "id": "DEC545473-1",
                "title": "1. Instructions To Contractors & Project Criteria",
                "datePublished": "2025-12-11T16:35:09Z",
                "dateModified": "2025-12-11T16:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-2",
                "title": "2.Requirements of Tendering Contractors",
                "datePublished": "2025-12-11T16:35:09Z",
                "dateModified": "2025-12-11T16:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-3",
                "title": "3.Contract Conditions",
                "datePublished": "2025-12-11T16:35:09Z",
                "dateModified": "2025-12-11T16:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-4",
                "title": "4.Schedule 1 Address List",
                "datePublished": "2025-12-11T16:35:09Z",
                "dateModified": "2025-12-11T16:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-5",
                "title": "5.Schedule 2 - Planned",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC545473-6",
                "title": "5.Schedule 2 - Planned",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC545473-7",
                "title": "5.Schedule 2 - Void Rates",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC545473-8",
                "title": "5.Schedule 2 Contract Rates and Form of Tender",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-9",
                "title": "6.Schedule 3 Specification of Materials & Workmanship",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-10",
                "title": "7.Schedule 4 Qualifying Repairs",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-11",
                "title": "8.Schedule 5 Response_Periods",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-12",
                "title": "9.Schedule 6 Code of Conduct",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-13",
                "title": "10.Schedule 7 Arrangements for Managing H&S",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-14",
                "title": "11.Schedule 8 Framework Agreement",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-15",
                "title": "12.Schedule 9 Quality Response",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-16",
                "title": "13.Data Protection Checklist",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545473-17",
                "title": "14.Response Checklist",
                "datePublished": "2025-12-11T16:35:10Z",
                "dateModified": "2025-12-11T16:35:10Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Contractor will be responsible for delivering all reactive maintenance repair works throughout the Association's occupied flats, houses and communal closes at various addresses within Provanhall, Glasgow G34. These works will be carried out in accordance with the Right to Repair Statutory Scheme and will include the full range of emergency, urgent and routine repairs required to maintain the Association's housing stock. The scope of service will also include the management and completion of void property repairs, with an anticipated workload of approximately 30 voids per annum, ensuring each property is returned to the Association's re-let standard within the agreed timescales.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00Z",
                    "endDate": "2029-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Based on satisfactory performance, the contract may be extended by two further one-year periods (1+1). Extension decisions will depend on compliance with contractual requirements, KPI achievement, value for money and operational need. The Association will review performance before each extension and may grant or withhold an extension at its discretion."
                }
            }
        ],
        "bidOpening": {
            "date": "2026-02-02T13:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "50000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=818314. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Association expects contractors to demonstrate a strong and measurable commitment to delivering wider social value throughout the duration of the contract. This includes providing meaningful community benefits that support local residents and organisations, offering apprenticeship and training opportunities, and prioritising the use of local labour to contribute to community wealth building. Contractors should clearly outline how they will support skills development, engage with local employability partners and maintain a trained and competent workforce. In addition, bidders must evidence how their service delivery aligns with environmental sustainability and Scotland's Net Zero objectives, including reducing waste, promoting recycling, minimising fleet emissions and integrating sustainable working practices into reactive and void operations. High-scoring submissions will present clear, achievable and well-structured proposals demonstrating how these commitments will be delivered, monitored and reported. (SC Ref:818314) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=818314",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818314"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}