Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

P26-0069: Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance

Scottish Enterprise

This public procurement record has 2 releases in its history.

Award

16 Apr 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

29 Jan 2026 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The procurement process led by Scottish Enterprise revolves around contracting for Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance at two office locations: Lot 1 in Edinburgh and Lot 2 in Glasgow. This project belongs to the economic affairs sector and involves significant contract values with an initial period from 1 April 2026 to 31 March 2029, with potential extensions. Utilising an open procedure, this tender reached the award stage on 16 April 2026, finding its supplier in ECG Facilities Services for both locations. The strategic locations of Edinburgh and Glasgow offer a platform to service crucial business hubs in Scotland. Key dates in this procurement process include the tender submission deadline on 18 February 2026, providing a window for participants to present their bids electronically.

This procurement presents a tremendous opportunity for businesses specialising in maintenance services to expand their footprint within the public sector in Scotland. With separate lots for Edinburgh and Glasgow, companies can strategically bid for locations that align with their operational competencies. The open procedure ensures diverse participation, especially favouring large-scale enterprises such as ECG Facilities Services, which successfully secured both contracts. This tender opens avenues for subcontracting with a maximum percentage of subcontracting allowed, thereby broadening opportunities for smaller service providers to engage in public sector contracts. Companies familiar with or seeking entry into regional maintenance services will find good growth prospects by associating with strategic public procurement projects like this one by Scottish Enterprise.

How relevant is this notice?

Notice Information

Notice Title

P26-0069: Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance

Notice Description

The purpose of this Invitation to Tender (ITT) is to appoint a supplier(s) to deliver Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance to Scottish Enterprise for our office locations in Edinburgh (Lot 1) and Glasgow (Lot 2). Bidders may submit a tender for one or both lots. It is anticipated that both contracts for Lot 1 and Lot 2 will start on 1 April 2026 for an initial period of 36 months (to 31 March 2029). The estimated values of the contracts are set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. Lot 2 - Glasgow: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. After this initial period, Scottish Enterprise will have the option to extend the contract for Lot 1 and/or Lot 2 for a further period of up to 24 months. The estimated values of the extension periods are set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). Lot 2 - Glasgow: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). For each of the extension periods, Scottish Enterprise anticipate that these would be activated on the basis of 2 x 12-month periods. Full details can be found within the Invitation to Tender (ITT).

Lot Information

Lot 1 - Edinburgh

The purpose of this Invitation to Tender (ITT) is to appoint a supplier(s) to deliver Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance to Scottish Enterprise for our office locations in Edinburgh (Lot 1) and Glasgow (Lot 2). Bidders may submit a tender for one or both lots. It is anticipated that both contracts for Lot 1 and Lot 2 will start on 1 April 2026 for an initial period of 36 months (to 31 March 2029). The estimated value of Lot 1 - Edinburgh is set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. After this initial period, Scottish Enterprise will have the option to extend the contract for Lot 1 and/or Lot 2 for a further period of up to 24 months. The estimated value of the extension period for Lot 1 - Edinburgh is set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). For the extension period, Scottish Enterprise anticipate that these would be activated on the basis of 2 x 12-month periods. Full details can be found within the Invitation to Tender (ITT).. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Scottish Enterprise retains the option for extension up to 24 months. Scottish Enterprise anticipate that this would be activated on the basis of 2 x 12-month periods. Lot 1 - Edinburgh: extension expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months).

Lot 2 - Glasgow

The purpose of this Invitation to Tender (ITT) is to appoint a supplier(s) to deliver Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance to Scottish Enterprise for our office locations in Edinburgh (Lot 1) and Glasgow (Lot 2). Bidders may submit a tender for one or both lots. It is anticipated that both contracts for Lot 1 and Lot 2 will start on 1 April 2026 for an initial period of 36 months (to 31 March 2029). The estimated value of Lot 1 - Edinburgh is set out below. Lot 2 - Glasgow: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. After this initial period, Scottish Enterprise will have the option to extend the contract for Lot 1 and/or Lot 2 for a further period of up to 24 months. The estimated value of the extension period for Lot 2 - Glasgow is set out below. Lot 2 - Glasgow: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). For the extension period, Scottish Enterprise anticipate that these would be activated on the basis of 2 x 12-month periods. Full details can be found within the Invitation to Tender (ITT).. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Scottish Enterprise retains the option for extension up to 24 months. Scottish Enterprise anticipate that this would be activated on the basis of 2 x 12-month periods. Lot 2 - Glasgow: extension expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000820802
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553998
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

50000000 - Repair and maintenance services

50116100 - Electrical-system repair services

50531100 - Repair and maintenance services of boilers

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£116,000 £100K-£500K
Lots Value
£64,000 Under £100K
Awards Value
Not specified
Contracts Value
£87,690 Under £100K

Notice Dates

Publication Date
16 Apr 20264 months ago
Submission Deadline
18 Feb 2026Expired
Future Notice Date
Not specified
Award Date
1 Apr 20264 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Enterprise
Additional Buyers

Scottish Government

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

ECG Facilities Services

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...